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Department of Education – Schools Division Office of Laguna Document Title
Document No.
SGOD-SME-022 0
Revision No.
SBFP/GPP MONITORING TOOL
July 12, 2018
Effectivity Date
1 of 4
Page No.
SBFP/GPP Monitoring Tool Date of Visit: School: School ID:
School Head: SBFP/GPP Core Group School Feeding Focal Person/ GPP Teacher-Coordinator: Parents:
District: Enrolment: Target Recipients: No. of SW _____ No. of W _____ Total _____
Key Indicators
Evident
1. The School Feeding Focal Person/ GPP Teachercoordinator is designated by School Head (SH) and attested by School Governing Council 2. Two parents, as part of SBFP/ GPP Core Group, are either PTA Officers or designated by PTA 3. The SBFP Core Group identified the target recipients, including additional beneficiaries, if any 4. School Feeding Focal Person had a record of children who participated in the daily activities 5. The SBFP Core Group prepared a copy of the whole menu for the duration of the feeding program 6. SBFP Core Group prepared Work and Financial Plan and Project Procurement Management Plan relative to SBFP fund and/or 35% canteen share for feeding program; GPP Core Group Registration Mark:
Distribution Mark:
Additional Beneficiaries No. of SW _____ No. of W _____ Total ____
Not Evident
MOV
Remarks
Designation Order
Oath of Office
SBFP Form 1
SBFP Form 4
Menu cycle
WFP and PPMP; Sustainability Plan
This document is updated and controlled if it bears the red “CONTROLLED COPY” stamp. Otherwise, please refer to the Control of Documents & Records (CDR) for your updated copy.
Department of Education – Schools Division Office of Laguna Document Title
Document No.
SGOD-SME-022 0
Revision No.
SBFP/GPP MONITORING TOOL
Effectivity Date
July 12, 2018
Page No.
prepared Sustainability Plan for Gulayan sa Paaralan Program 7. School Bids and Awards Committee (BAC) Secretariat prepared a copy of Annual Procurement Plan 8. SH conducted school orientation 9. SH submitted the reports for monthly liquidation/ after the completion of the program relative to SBFP/GPP funds, and the 35% canteen share for feeding program; noted by the assigned Public Schools District Supervisor 10. Operational expenses are utilized, considering the eligible items allowed by the accounting office/ SGOD 11. SBFP Core Group, together with SH, strictly followed healthy choices of food and safety standards 12. Parents/volunteers helped in the whole duration of the program 13. SH: allocated space in school for storing food; or followed the staggered delivery system 14. SH institutionalize complementary activities, as stated in DepEd Order No. 39, s. 2017. a. Maximum participation of the target learners who had undergone deworming b. Good grooming and personal hygiene Registration Mark:
Distribution Mark:
APP
Minutes of Meeting with photo documentation Liquidation Reports/ Attestations/Proforma 1-2
Liquidation Reports/ Attestations/Proforma 1-2 Visible during on-site visit
List of Parents/ Volunteers Visible during on-site visit
List of pupils
Health Inspection Report This document is updated and controlled if it bears the red “CONTROLLED COPY” stamp. Otherwise, please refer to the Control of Documents & Records (CDR) for your updated copy.
2 of 4
Department of Education – Schools Division Office of Laguna Document Title
Document No.
SGOD-SME-022 0
Revision No.
SBFP/GPP MONITORING TOOL
Effectivity Date
July 12, 2018
Page No.
c. WinS-related activities d. % of consumption of food from Gulayan sa Paaralan e. Implementation of waste segregation and composting, and other related activities
Handwashing facilities, etc GPP Monitoring Tool Garbage bins
Monitored by:
___________________________ School Nurse Conforme: ____________________________________ School Head/ School Feeding Focal Person/ GPP Teacher Coordinator
Registration Mark:
Distribution Mark:
This document is updated and controlled if it bears the red “CONTROLLED COPY” stamp. Otherwise, please refer to the Control of Documents & Records (CDR) for your updated copy.
3 of 4
Department of Education – Schools Division Office of Laguna Document Title
SGOD-SME-022
Document No.
0
Revision No.
SBFP/GPP MONITORING TOOL
July 12, 2018
Effectivity Date
4 of 4
Page No.
Monitoring Tool for SBFP/GPP Division Technical Working Group
Key Indicators
Evident
1. SBFP Focal Persons/Division Canteen Management Coordinators/GPP Coordinators, together with the school nurses, assisted the Program Management Team in the conduct of Division SBFP/GPP Orientation 2. School nurses coordinated with Program Management Team to monitor the program/project implementation relative to SBFP/GPP 3. School nurses provided guidance and support/ TA to schools in their assigned district/s 4. School nurses monitored the compliance of the schools through on-site visit as to the set monthly schedule 5. School nurses consolidated the required SBFP reports, including 35% canteen share for feeding program, with analysis and recommendations
Not Evident
MOV
Remarks
Attendance Sheet
Minutes of Meeting with photo documentation Certificate of Appearance
Printed name over signature on the attestations SBFP/GPP Forms
Conforme:
___________________________ School Nurse
Registration Mark:
Distribution Mark:
This document is updated and controlled if it bears the red “CONTROLLED COPY” stamp. Otherwise, please refer to the Control of Documents & Records (CDR) for your updated copy.
Document No.
SGOD-SME-022 0
Revision No.
SBFP/GPP MONITORING TOOL
July 12, 2018
Effectivity Date
1 of 4
Page No.
SBFP/GPP Monitoring Tool Date of Visit: School: School ID:
School Head: SBFP/GPP Core Group School Feeding Focal Person/ GPP Teacher-Coordinator: Parents:
District: Enrolment: Target Recipients: No. of SW _____ No. of W _____ Total _____
Key Indicators
Evident
1. The School Feeding Focal Person/ GPP Teachercoordinator is designated by School Head (SH) and attested by School Governing Council 2. Two parents, as part of SBFP/ GPP Core Group, are either PTA Officers or designated by PTA 3. The SBFP Core Group identified the target recipients, including additional beneficiaries, if any 4. School Feeding Focal Person had a record of children who participated in the daily activities 5. The SBFP Core Group prepared a copy of the whole menu for the duration of the feeding program 6. SBFP Core Group prepared Work and Financial Plan and Project Procurement Management Plan relative to SBFP fund and/or 35% canteen share for feeding program; GPP Core Group Registration Mark:
Distribution Mark:
Additional Beneficiaries No. of SW _____ No. of W _____ Total ____
Not Evident
MOV
Remarks
Designation Order
Oath of Office
SBFP Form 1
SBFP Form 4
Menu cycle
WFP and PPMP; Sustainability Plan
This document is updated and controlled if it bears the red “CONTROLLED COPY” stamp. Otherwise, please refer to the Control of Documents & Records (CDR) for your updated copy.
Department of Education – Schools Division Office of Laguna Document Title
Document No.
SGOD-SME-022 0
Revision No.
SBFP/GPP MONITORING TOOL
Effectivity Date
July 12, 2018
Page No.
prepared Sustainability Plan for Gulayan sa Paaralan Program 7. School Bids and Awards Committee (BAC) Secretariat prepared a copy of Annual Procurement Plan 8. SH conducted school orientation 9. SH submitted the reports for monthly liquidation/ after the completion of the program relative to SBFP/GPP funds, and the 35% canteen share for feeding program; noted by the assigned Public Schools District Supervisor 10. Operational expenses are utilized, considering the eligible items allowed by the accounting office/ SGOD 11. SBFP Core Group, together with SH, strictly followed healthy choices of food and safety standards 12. Parents/volunteers helped in the whole duration of the program 13. SH: allocated space in school for storing food; or followed the staggered delivery system 14. SH institutionalize complementary activities, as stated in DepEd Order No. 39, s. 2017. a. Maximum participation of the target learners who had undergone deworming b. Good grooming and personal hygiene Registration Mark:
Distribution Mark:
APP
Minutes of Meeting with photo documentation Liquidation Reports/ Attestations/Proforma 1-2
Liquidation Reports/ Attestations/Proforma 1-2 Visible during on-site visit
List of Parents/ Volunteers Visible during on-site visit
List of pupils
Health Inspection Report This document is updated and controlled if it bears the red “CONTROLLED COPY” stamp. Otherwise, please refer to the Control of Documents & Records (CDR) for your updated copy.
2 of 4
Department of Education – Schools Division Office of Laguna Document Title
Document No.
SGOD-SME-022 0
Revision No.
SBFP/GPP MONITORING TOOL
Effectivity Date
July 12, 2018
Page No.
c. WinS-related activities d. % of consumption of food from Gulayan sa Paaralan e. Implementation of waste segregation and composting, and other related activities
Handwashing facilities, etc GPP Monitoring Tool Garbage bins
Monitored by:
___________________________ School Nurse Conforme: ____________________________________ School Head/ School Feeding Focal Person/ GPP Teacher Coordinator
Registration Mark:
Distribution Mark:
This document is updated and controlled if it bears the red “CONTROLLED COPY” stamp. Otherwise, please refer to the Control of Documents & Records (CDR) for your updated copy.
3 of 4
Department of Education – Schools Division Office of Laguna Document Title
SGOD-SME-022
Document No.
0
Revision No.
SBFP/GPP MONITORING TOOL
July 12, 2018
Effectivity Date
4 of 4
Page No.
Monitoring Tool for SBFP/GPP Division Technical Working Group
Key Indicators
Evident
1. SBFP Focal Persons/Division Canteen Management Coordinators/GPP Coordinators, together with the school nurses, assisted the Program Management Team in the conduct of Division SBFP/GPP Orientation 2. School nurses coordinated with Program Management Team to monitor the program/project implementation relative to SBFP/GPP 3. School nurses provided guidance and support/ TA to schools in their assigned district/s 4. School nurses monitored the compliance of the schools through on-site visit as to the set monthly schedule 5. School nurses consolidated the required SBFP reports, including 35% canteen share for feeding program, with analysis and recommendations
Not Evident
MOV
Remarks
Attendance Sheet
Minutes of Meeting with photo documentation Certificate of Appearance
Printed name over signature on the attestations SBFP/GPP Forms
Conforme:
___________________________ School Nurse
Registration Mark:
Distribution Mark:
This document is updated and controlled if it bears the red “CONTROLLED COPY” stamp. Otherwise, please refer to the Control of Documents & Records (CDR) for your updated copy.
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