Saugerties Police Consolidation - Town Of Saugerties Study Of Service Configuration Options For The Village And Town Police Department
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Saugerties Public Safety S Service i C Configuration: fi ti
Town of Saugerties Police Department Village of Saugerties Police Department Prepared by
FAIRWEATHER CONSULTING
A St Study d off Service S i Configuration C fi ti Options O ti for the Village and Town Police Departments Presentation of Final Report Village Board Meeting Monday, August 17th, 2009 This document was prepared with funds provided by the New York State Department of State under the Local Government Efficiency Incentive Grant Program.
Agenda
Overview of the Public Safety Reconfiguration Study The Study Process Results of the Fiscal Impact Analysis Other Non-Fiscal Impacts Implementation of the Recommended Scenario p Next Steps August 17th, 2009
Final Report
2
Introduction to the Public Safety Reconfiguration Study Study Objective Develop recommendations for restructuring the Police Departments in the Village and Town in order to… 1. Maintain or improve the quality of services, and 2. Reduce the cost of public safety services
Key Goals No tax increases for Village residents or Town residents outside of the Village No loss of service; service improvements wherever possible A more efficient department structure and operations, including: 1. A single chief and chain of command 2. Reduced need for administrative personnel 3. Simplicity and standardization August 17th, 2009
Final Report
3
Inform mal:
Contract Law Enforcement
Functional Consolidation
Other options fell short of the envisioned goal for the study…
August 17th, 2009
Final Report
Consolidated/ Merged Departments
Forrmal:
Mutual Aid Agreements
High Risk, High Reward d
Low Risk, Lo ow Reward
A Full Range of Reconfiguration Options Was Considered
So, the committee focused on consolidation.
4
The Study Process Helped Identify the Best Reconfiguration Options
Task 1: Identify Reconfiguration Goals & Objectives
Task 2: Collect Department Data
Task 4b: Evaluate Fiscal and Non-Fiscal Impacts of Configuration Options
Task 3: Identify Legal/Contractual Constraints
Work Plan
Task 5: Select Preferred Alternatives & Prepare Final Report
Task 6: Develop Implementation Plan
Task 4a: Identify Configuration Options
The Committee and Fairweather Consulting identified and evaluated eight potential reconfiguration scenarios before settling on a preferred scenario.
August 17th, 2009
Final Report
5
For Each Scenario, Fiscal and NonNon-Fiscal Impacts Were Weighed
Fiscal Impacts
Non-fiscal Impacts
Increases/decreases to equipment and contractual costs
Impacts on existing/retained personnel (benefits, seniority, etc.)
Salary increases to achieve standardized compensation
Impact on levels of service provided to each community
Increases/decreases to costs of benefits
Disposition of assets owned/used by each Dept.
Personnel reductions and elimination of vacant positions
Oversight and governance of new department
O ti costs One-time t off iimplementation l t ti
Professional P f i l ddevelopment l t opportunities within new department
Increases/decreases to insurance costs Grants and other new revenues August 17th, 2009
Public perceptions about restructuring
Final Report
6
How Are Police Services Paid in Saugerties? Village g General Budget g
Townwide General Budget g ((Fund A))
$2,000,000
$2,600,000
47% 53%
94%
Other Village Services Police
Other Services
$0.9M $1.1M
$2.4M
Total Amt to be Raised by Taxes
= Tax Rate
Total Assessed Value of Property
Village Tax Bill
$2 $2.0M 0M =$7.68 $259M
Town Tax Bill (Village)
6%
12%
Town Police (Dispatch)
Other Services
$$0.16M
$$0.24M
$2,000,000 88% Town Police
$1.7M
$2 $2.6M 6M =$1.63 $1.58B
Town Tax $2 $2.6M 6M Bill (Outside) $1.58B
$2.0M 0M =$1.63 + $2 =$1.49 $1.32B
Town Outside Resident
Village Resident Total Effective Tax Rate = $9.32 $9 32 August 17th, 2009
Town Outside General Budget g ((Fund B))
Total Effective Tax Rate = $3.12 $3 12 Final Report
7
How Are Police Services Paid in Saugerties? Village g General Budget g
Townwide General Budget g ((Fund A))
$2,000,000
$2,600,000
47% 53%
94%
Other Village Services Police
Other Services
$0.9M $1.1M Total Amt to be Raised by Taxes
= Tax Rate
Total Assessed Value of Property
Town Outside General Budget g ((Fund B))
6%
12%
Town Police (Dispatch)
Other Services
$$0.16M
$$0.24M
If we adjust these… $2.4M
$2,000,000 88% Town Police
$1.7M
It affects these… Village Tax Bill
$2.0M $2 0M =$7.68 $259M
Town Tax Bill (Village)
$2.6M $2 6M =$1.63 $1.58B
Town Tax $2 6M $2.6M Bill (Outside) $1.58B
$2 0M =$1.63 + $2.0M =$1.49 $1.32B
Town Outside Resident
Village Resident
Which affects these…
Total Effective Tax Rate = $9.32 $9 32 August 17th, 2009
Total Effective Tax Rate = $3.12 $3 12 Final Report
8
Leading Scenario: Merge Village Police Department into Town Police Department Level of Service: At least 4 officers on patrol throughout the Town and Village at all times A minimum of 2 officers would be assigned to patrol the Village at all times, with additional coverage as needed A foot patrol will be provided during peak periods, and Town police will continue to support Village events (Garlic Fest, HITS, Car Show, etc.) Personnel: 18-member patrol force (13-14 FT officers, 4 sergeants, and 0-1 lieutenant) One chief of police 2 detectives 1 School Resource Officer Governance: p to the Town Supervisor p and the Village g Mayor y Chief reports August 17th, 2009
Final Report
9
Year 1 & 2 – Savings for Village No Impact To Town Outside Taxpayers Village g General Budget g
Townwide General Budget g ((Fund A))
Town Outside General Budget g ((Fund B))
$1,100,000
$4,860,000
$63,000
50% 50%
100%
16% Police Services
84% Other Services
$$0.18M
$0.9M Total Amt to be Raised by Taxes
= Tax Rate
Total Assessed Value of Property
Village Tax Bill
$1 $1.1M 1M =$4.28 $259M
Other Town Services Police
Other Services
$2.4M $2.4M
$63,000
Town Tax Bill (Village)
$4 $4.9M 9M =$3.07 $1.58B
=$3.07 + $63K =$0.05 $1.32B
Town Outside Resident
Village Resident Total Effective Tax Rate = $7.35
Total Effective Tax Rate = $3.12
21% SAVINGS
August 17th, 2009
Town Tax $4 $4.9M 9M Bill (Outside) $1.58B
UNCHANGED
Final Report
10
Year 3 – Village Sees Greater Savings, Town Outside Remains Unchanged if CostCostSaving Measures Are Implemented Village g General Budget g
Townwide General Budget g ((Fund A))
Town Outside General Budget g ((Fund B))
$930,000
$4,640,000
$240,000
100%
52% 48%
Other Services
Other Town Services Police
$0.93M
$2.4M $2.2M
Total Amt to be Raised by Taxes
= Tax Rate
Total Assessed Value of Property
Village Tax Bill
$0 $0.9M 9M =$3.59 $259M
Town Tax Bill (Village)
$4 $4.6M 6M =$2.94 $1.58B
Town Tax $4 $4.6M 6M Bill (Outside) $1.58B
Other Services
$240,000
=$2.94 + $240K =$0.18 $1.32B
Town Outside Resident
Village Resident Total Effective Tax Rate = $6.53
Total Effective Tax Rate = $3.12
30% SAVINGS
August 17th, 2009
100%
Combination of cost-saving measures & new revenues reduce police expense by $214,000 or 8.8%
UNCHANGED
Final Report
11
Year 3 – If CostCost-Savings Are Not Realized, Village Sees Less Savings & Town Outside Sees Slight Tax Increase Village g General Budget g
Townwide General Budget g ((Fund A))
Town Outside General Budget g ((Fund B))
$930,000
$4,860,000
$240,000
100%
50% 50%
Other Services
Other Town Services Police
100%
$0.93M
$2.4M $2.4M
Total Amt to be Raised by Taxes
= Tax Rate
Total Assessed Value of Property
Village Tax Bill
$0 $0.9M 9M =$3.59 $259M
Town Tax Bill (Village)
$240,000
$4 $4.6M 6M =$3.07 $1.58B
Town Tax $4 $4.9M 9M Bill (Outside) $1.58B
=$3.07 + $240K =$0.18 $1.32B
Town Outside Resident
Village Resident Total Effective Tax Rate = $6.66
Total Effective Tax Rate = $3.26
28% SAVINGS
August 17th, 2009
Other Services
4% INCREASE
Final Report
12
Explanation of Changes to Town and Village Tax Rates Village Taxpayer
Town Outside Taxpayer
10.00
4.00
$9.32
21% Savings
8.00
28% Savings
No Change
30% Savings
$3 12 $3.12
$7.35 6.00
7.68
$6.66
$6.53
3.59
3.59
4.28
3.07
3.07
0.18
$3 12 $3.12
$3.26
3.07
3.07
No Change 0.18
$3 12 $3.12
1.49 2.00
4.00
2.00
0.05
4% Increase
2.94
1.63 2.94
1.63 0.00
0.00
Before Merger
Years 1 & 2
Year 3 Year 3 (Best (Worst Case) Case)
Fund A Rate Village Rate
August 17th, 2009
Fund B Rate
Before Merger
Years 1 & 2 Year 3 (Worst Year 3 (Best Case) Case)
Fund A Rate Village Rate
Final Report
Fund B Rate
13
A Variety of NonNon-Fiscal Impacts Must Be Considered During Implementation Positive • All Village dept. staff would be brought over to the Town (except the Chief and either the Lieutenant or one FT officer).
Negative What will happen to staff not brought over to the Town?
According to NYS Civil Service Law, any staff who involuntarily lose their job as a result of the merger will be added to a preferred list for future vacancies. For 4 years they will have the right to first refusal for any openings.
How will seniority be determined, and what contractual benefits will be affected?
The two PBAs have agreed to meet to discuss issues related to the current Town contract. From a civil service perspective seniority will remain unchanged after the merger. The PBAs will determine the best method to h dl shift handle hift andd vacation ti biddi bidding.
How will time accrue toward retirement?
PBAs will review this as part of the discussion about how the current Town contract must be modified to facilitate the merger. merger
• Larger pool of police to draw from for overtime and special events • Increased opportunities for advancement within the force • Village less reliant on State Police for investigations • Abilityy to draw on best ppractices from each department to create the most effective police force • Less confusion about jurisdiction for the public, dispatchers, and officers • Village Police office freed up for other uses August 17th, 2009
Mitigation
Final Report
14
Implementation of the Police Department Merger Step p 1 – Village g adopts p resolution calling g for a referendum on a law abolishing the Village Police Department Step 2 – Town and Village agree to terms of Police Merger Step 3 – Village Board holds a public hearing to gather comments
09/08 / – SR. CITIZENS CENTER Step 4 – Village Board votes on the referendum
09/21 – VILLAGE BOARD MEETING
Step 5 – If app approved o ed by Board, oa d, residents es de ts vote ote on o the t e referendum e e e du
10/21 – REFERENDUM VOTE
Step 6 – Village and Town execute agreement, transfer function
12/31 – MERGER EXECUTED August 17th, 2009
Final Report
15
Saugerties Public Safety S Service i C Configuration: fi ti
Town of Saugerties Police Department Village of Saugerties Police Department Prepared by
FAIRWEATHER CONSULTING
A St Study d off Service S i Configuration C fi ti Options O ti for the Village and Town Police Departments Presentation of Final Report Village Board Meeting Monday, August 17th, 2009 This document was prepared with funds provided by the New York State Department of State under the Local Government Efficiency Incentive Grant Program.
Town of Saugerties Police Department Village of Saugerties Police Department Prepared by
FAIRWEATHER CONSULTING
A St Study d off Service S i Configuration C fi ti Options O ti for the Village and Town Police Departments Presentation of Final Report Village Board Meeting Monday, August 17th, 2009 This document was prepared with funds provided by the New York State Department of State under the Local Government Efficiency Incentive Grant Program.
Agenda
Overview of the Public Safety Reconfiguration Study The Study Process Results of the Fiscal Impact Analysis Other Non-Fiscal Impacts Implementation of the Recommended Scenario p Next Steps August 17th, 2009
Final Report
2
Introduction to the Public Safety Reconfiguration Study Study Objective Develop recommendations for restructuring the Police Departments in the Village and Town in order to… 1. Maintain or improve the quality of services, and 2. Reduce the cost of public safety services
Key Goals No tax increases for Village residents or Town residents outside of the Village No loss of service; service improvements wherever possible A more efficient department structure and operations, including: 1. A single chief and chain of command 2. Reduced need for administrative personnel 3. Simplicity and standardization August 17th, 2009
Final Report
3
Inform mal:
Contract Law Enforcement
Functional Consolidation
Other options fell short of the envisioned goal for the study…
August 17th, 2009
Final Report
Consolidated/ Merged Departments
Forrmal:
Mutual Aid Agreements
High Risk, High Reward d
Low Risk, Lo ow Reward
A Full Range of Reconfiguration Options Was Considered
So, the committee focused on consolidation.
4
The Study Process Helped Identify the Best Reconfiguration Options
Task 1: Identify Reconfiguration Goals & Objectives
Task 2: Collect Department Data
Task 4b: Evaluate Fiscal and Non-Fiscal Impacts of Configuration Options
Task 3: Identify Legal/Contractual Constraints
Work Plan
Task 5: Select Preferred Alternatives & Prepare Final Report
Task 6: Develop Implementation Plan
Task 4a: Identify Configuration Options
The Committee and Fairweather Consulting identified and evaluated eight potential reconfiguration scenarios before settling on a preferred scenario.
August 17th, 2009
Final Report
5
For Each Scenario, Fiscal and NonNon-Fiscal Impacts Were Weighed
Fiscal Impacts
Non-fiscal Impacts
Increases/decreases to equipment and contractual costs
Impacts on existing/retained personnel (benefits, seniority, etc.)
Salary increases to achieve standardized compensation
Impact on levels of service provided to each community
Increases/decreases to costs of benefits
Disposition of assets owned/used by each Dept.
Personnel reductions and elimination of vacant positions
Oversight and governance of new department
O ti costs One-time t off iimplementation l t ti
Professional P f i l ddevelopment l t opportunities within new department
Increases/decreases to insurance costs Grants and other new revenues August 17th, 2009
Public perceptions about restructuring
Final Report
6
How Are Police Services Paid in Saugerties? Village g General Budget g
Townwide General Budget g ((Fund A))
$2,000,000
$2,600,000
47% 53%
94%
Other Village Services Police
Other Services
$0.9M $1.1M
$2.4M
Total Amt to be Raised by Taxes
= Tax Rate
Total Assessed Value of Property
Village Tax Bill
$2 $2.0M 0M =$7.68 $259M
Town Tax Bill (Village)
6%
12%
Town Police (Dispatch)
Other Services
$$0.16M
$$0.24M
$2,000,000 88% Town Police
$1.7M
$2 $2.6M 6M =$1.63 $1.58B
Town Tax $2 $2.6M 6M Bill (Outside) $1.58B
$2.0M 0M =$1.63 + $2 =$1.49 $1.32B
Town Outside Resident
Village Resident Total Effective Tax Rate = $9.32 $9 32 August 17th, 2009
Town Outside General Budget g ((Fund B))
Total Effective Tax Rate = $3.12 $3 12 Final Report
7
How Are Police Services Paid in Saugerties? Village g General Budget g
Townwide General Budget g ((Fund A))
$2,000,000
$2,600,000
47% 53%
94%
Other Village Services Police
Other Services
$0.9M $1.1M Total Amt to be Raised by Taxes
= Tax Rate
Total Assessed Value of Property
Town Outside General Budget g ((Fund B))
6%
12%
Town Police (Dispatch)
Other Services
$$0.16M
$$0.24M
If we adjust these… $2.4M
$2,000,000 88% Town Police
$1.7M
It affects these… Village Tax Bill
$2.0M $2 0M =$7.68 $259M
Town Tax Bill (Village)
$2.6M $2 6M =$1.63 $1.58B
Town Tax $2 6M $2.6M Bill (Outside) $1.58B
$2 0M =$1.63 + $2.0M =$1.49 $1.32B
Town Outside Resident
Village Resident
Which affects these…
Total Effective Tax Rate = $9.32 $9 32 August 17th, 2009
Total Effective Tax Rate = $3.12 $3 12 Final Report
8
Leading Scenario: Merge Village Police Department into Town Police Department Level of Service: At least 4 officers on patrol throughout the Town and Village at all times A minimum of 2 officers would be assigned to patrol the Village at all times, with additional coverage as needed A foot patrol will be provided during peak periods, and Town police will continue to support Village events (Garlic Fest, HITS, Car Show, etc.) Personnel: 18-member patrol force (13-14 FT officers, 4 sergeants, and 0-1 lieutenant) One chief of police 2 detectives 1 School Resource Officer Governance: p to the Town Supervisor p and the Village g Mayor y Chief reports August 17th, 2009
Final Report
9
Year 1 & 2 – Savings for Village No Impact To Town Outside Taxpayers Village g General Budget g
Townwide General Budget g ((Fund A))
Town Outside General Budget g ((Fund B))
$1,100,000
$4,860,000
$63,000
50% 50%
100%
16% Police Services
84% Other Services
$$0.18M
$0.9M Total Amt to be Raised by Taxes
= Tax Rate
Total Assessed Value of Property
Village Tax Bill
$1 $1.1M 1M =$4.28 $259M
Other Town Services Police
Other Services
$2.4M $2.4M
$63,000
Town Tax Bill (Village)
$4 $4.9M 9M =$3.07 $1.58B
=$3.07 + $63K =$0.05 $1.32B
Town Outside Resident
Village Resident Total Effective Tax Rate = $7.35
Total Effective Tax Rate = $3.12
21% SAVINGS
August 17th, 2009
Town Tax $4 $4.9M 9M Bill (Outside) $1.58B
UNCHANGED
Final Report
10
Year 3 – Village Sees Greater Savings, Town Outside Remains Unchanged if CostCostSaving Measures Are Implemented Village g General Budget g
Townwide General Budget g ((Fund A))
Town Outside General Budget g ((Fund B))
$930,000
$4,640,000
$240,000
100%
52% 48%
Other Services
Other Town Services Police
$0.93M
$2.4M $2.2M
Total Amt to be Raised by Taxes
= Tax Rate
Total Assessed Value of Property
Village Tax Bill
$0 $0.9M 9M =$3.59 $259M
Town Tax Bill (Village)
$4 $4.6M 6M =$2.94 $1.58B
Town Tax $4 $4.6M 6M Bill (Outside) $1.58B
Other Services
$240,000
=$2.94 + $240K =$0.18 $1.32B
Town Outside Resident
Village Resident Total Effective Tax Rate = $6.53
Total Effective Tax Rate = $3.12
30% SAVINGS
August 17th, 2009
100%
Combination of cost-saving measures & new revenues reduce police expense by $214,000 or 8.8%
UNCHANGED
Final Report
11
Year 3 – If CostCost-Savings Are Not Realized, Village Sees Less Savings & Town Outside Sees Slight Tax Increase Village g General Budget g
Townwide General Budget g ((Fund A))
Town Outside General Budget g ((Fund B))
$930,000
$4,860,000
$240,000
100%
50% 50%
Other Services
Other Town Services Police
100%
$0.93M
$2.4M $2.4M
Total Amt to be Raised by Taxes
= Tax Rate
Total Assessed Value of Property
Village Tax Bill
$0 $0.9M 9M =$3.59 $259M
Town Tax Bill (Village)
$240,000
$4 $4.6M 6M =$3.07 $1.58B
Town Tax $4 $4.9M 9M Bill (Outside) $1.58B
=$3.07 + $240K =$0.18 $1.32B
Town Outside Resident
Village Resident Total Effective Tax Rate = $6.66
Total Effective Tax Rate = $3.26
28% SAVINGS
August 17th, 2009
Other Services
4% INCREASE
Final Report
12
Explanation of Changes to Town and Village Tax Rates Village Taxpayer
Town Outside Taxpayer
10.00
4.00
$9.32
21% Savings
8.00
28% Savings
No Change
30% Savings
$3 12 $3.12
$7.35 6.00
7.68
$6.66
$6.53
3.59
3.59
4.28
3.07
3.07
0.18
$3 12 $3.12
$3.26
3.07
3.07
No Change 0.18
$3 12 $3.12
1.49 2.00
4.00
2.00
0.05
4% Increase
2.94
1.63 2.94
1.63 0.00
0.00
Before Merger
Years 1 & 2
Year 3 Year 3 (Best (Worst Case) Case)
Fund A Rate Village Rate
August 17th, 2009
Fund B Rate
Before Merger
Years 1 & 2 Year 3 (Worst Year 3 (Best Case) Case)
Fund A Rate Village Rate
Final Report
Fund B Rate
13
A Variety of NonNon-Fiscal Impacts Must Be Considered During Implementation Positive • All Village dept. staff would be brought over to the Town (except the Chief and either the Lieutenant or one FT officer).
Negative What will happen to staff not brought over to the Town?
According to NYS Civil Service Law, any staff who involuntarily lose their job as a result of the merger will be added to a preferred list for future vacancies. For 4 years they will have the right to first refusal for any openings.
How will seniority be determined, and what contractual benefits will be affected?
The two PBAs have agreed to meet to discuss issues related to the current Town contract. From a civil service perspective seniority will remain unchanged after the merger. The PBAs will determine the best method to h dl shift handle hift andd vacation ti biddi bidding.
How will time accrue toward retirement?
PBAs will review this as part of the discussion about how the current Town contract must be modified to facilitate the merger. merger
• Larger pool of police to draw from for overtime and special events • Increased opportunities for advancement within the force • Village less reliant on State Police for investigations • Abilityy to draw on best ppractices from each department to create the most effective police force • Less confusion about jurisdiction for the public, dispatchers, and officers • Village Police office freed up for other uses August 17th, 2009
Mitigation
Final Report
14
Implementation of the Police Department Merger Step p 1 – Village g adopts p resolution calling g for a referendum on a law abolishing the Village Police Department Step 2 – Town and Village agree to terms of Police Merger Step 3 – Village Board holds a public hearing to gather comments
09/08 / – SR. CITIZENS CENTER Step 4 – Village Board votes on the referendum
09/21 – VILLAGE BOARD MEETING
Step 5 – If app approved o ed by Board, oa d, residents es de ts vote ote on o the t e referendum e e e du
10/21 – REFERENDUM VOTE
Step 6 – Village and Town execute agreement, transfer function
12/31 – MERGER EXECUTED August 17th, 2009
Final Report
15
Saugerties Public Safety S Service i C Configuration: fi ti
Town of Saugerties Police Department Village of Saugerties Police Department Prepared by
FAIRWEATHER CONSULTING
A St Study d off Service S i Configuration C fi ti Options O ti for the Village and Town Police Departments Presentation of Final Report Village Board Meeting Monday, August 17th, 2009 This document was prepared with funds provided by the New York State Department of State under the Local Government Efficiency Incentive Grant Program.
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