S06- Btec-centreapproval-btec-ca-udpated[1]

BTEC-CA

BTEC Centre Approval Form and Guidance BTEC Centre Approval Process Employer & Training Providers. You should only complete this form once you’ve spoken to a member of our Work Based Learning team and completed the Expression of Interest form. For enquiries about your Expression of Interest please email [email protected] or call 0844 576 0045. This form should be submitted along with the BTEC Qualification Approval form. It should be submitted electronically by email in Word format. Supporting documentation, if required, should also be emailed together with the form. ZIP format is acceptable. Upon receipt the Approval team at Edexcel will arrange for a review of your application by a subject specialist. We will then arrange for an individual to visit your centre to check you meet the Centre Approval requirements as described in the sections below. If for whatever reason it does not meet the requirements we will contact you by email to request further information (RFI). Once all the requirements have been met for qualification and centre approval, confirmation will be sent in writing. Applications will be acknowledged within 5 working days and a first decision will normally be given within 20 working days where a complete and accurate application has been received. Schools & Further Education. If you are an existing Edexcel centre offering Academic Qualifications please do not complete this form, there is an Online process for BTEC centre & programme approval, details of which can be found in the Information Manual.

Appropriate Edexcel Support Employer and Training Provider completed applications should be sent by email to your Development Manager assigned following completion of the Expression of Interest form. FE/ Schools if you do not already run Academic qualifications with Edexcel completed applications should be sent to [email protected]. You will be supported in your application by your Development Manager, if your not sure who this is please call you local regional office.

Support Resources & Documentation Please refer to the following documents available from the Edexcel website www.edexcel.com when completing this application: •

Qualification details and specifications

•

BTEC Quality Nominee Homepage with links to Quality Assurance documentation, role and responsibilities

•

What is a BTEC? Everything you need to know about the lifecycle of a BTEC qualification

•

The Edexcel Information Manual gives an overview of BTEC administrative procedures

•

Publications and Resources by Qualification can be found here

•

Training from Edexcel homepage

Edexcel customer services can be contacted on 0844 576 0026 for general advice on any aspect of your application.

Jonathan Soanes 1st July 2009 – Issue 1 Page 1 of 10

BTEC-CA

Section 1: Centre Details Error! Reference source not found.

Name of Edexcel representative supporting this application

Centre Name

Centre Number (if applicable)

Error! Reference source not found.

Address Line 1 Address Line 2 Address Line 3 Town

County

Country

Post Code

Centre Website Address

FAX No

Telephone No

Centre Contacts Applicant

Email

The person submitting the form for Centre Approval

Examinations Officer

Email

Is responsible for the administration of learners records

Quality Nominee

Email

Has overall accountability for quality assurance and management of assessment of units and qualifications

Head of Centre/ Organisation

Email

The person with overall accountability for centre operation

Qualifications Details

Level

Programme Title

Proposed Registrations Yr 1

Jonathan Soanes August 2009 Issue 1 Page 2 of 10

Yr 2

Proposed Start Date

BTEC-CA

Section 2: Financial Details Credit Reference Details

Nature of your business: School

College

Sole Trader

Co-Operative

Public Limited

Private Limited

Charity No:

Government Funded Body

Other Registered Office No:

VAT Registration No:

Registered Company No:

Registered Company name (if different from Section 1) Registered Office Address (if different from Section 1) Address Line 1 Address Line 2 Address Line 3 Town Postcode

Finance contact name Email address Telephone number Amount of credit applied for

Jonathan Soanes August 2009 Issue 1 Page 3 of 10

£

BTEC-CA Confirmation Of Vat Status Following a ruling from HM Revenue & Customs, Edexcel Ltd is required to charge and account for VAT on its sales of qualifications unless it has evidence from its customers that they have “eligible body” status in which case sales to those customers will qualify for exemption from VAT. In accordance with that ruling Edexcel requests that organisations applying for Edexcel centre approval confirm their “eligible body” status in order to ensure that VAT is properly charged where appropriate. To help you complete the form the definition of an ‘eligible body’ is provided below and further information is available in the HM Revenue & Customs VAT Notice 701/30. Failure to respond will result in VAT being charged and so we ask for your co-operation to ensure that VAT is not charged unnecessarily. Please confirm your status by ticking the appropriate box to indicate the type of organisation completing this application School, university, sixth form college, tertiary college or further education college or other centrally funded higher or further education institution (defined as such under the Education Acts) or the governing body of one of these institutions Local authority Government department or executive agency Non-profit making body that carries out duties of an essentially public nature similar to those carried out by a local authority or government department Health authority Non-profit making body that meets the following conditions: A charity; professional body; company limited by guarantee; or an ad hoc group organising specific conferences or training events; That; cannot and does not distribute any profits made by the body; applies any profits that might arise from the supply of education research or vocational training to the continuance or improvement of such supplies; Commercial provider of tuition in English as a foreign language We are not an eligible body but we are commercial provider that contracts or sub-contracts to provide education or vocational training under one of the government’s approved schemes and our services are ultimately funded by the Learning Skill Council, the national Council for Education and Training for Wales, a Local Enterprise Company or the European Social Fund (under a scheme approved by the Department for Education and Skills) We are not an eligible body but we are providing in-house training to our employees We are none of the above and therefore not an ‘eligible body’

Jonathan Soanes August 2009 Issue 1 Page 4 of 10

BTEC-CA

Section 3: Detailed Information on Centre and Delivery *Your Choice Of How To Include This Information Must Be Consistent Through Out The Application

Centre Information

*Page Reference

*To be seen

*Page Reference

*To be seen

*Page Reference

*To be seen

on visit

Edexcel Use Only

Please provide us with information about your centre. This should include the type of organisation, the number of sites and the nature and size of your business. If you plan to work in collaboration with other organisations please provide details of the other organizations involved. If you are not an educational establishment, i.e. a school or college, and you will be drawing on public funding, please tell us what the sources of funding will be.

Learner Support

on visit

Edexcel Use Only

Provide information relating to the support your centre provides for its learners. This includes direct support, induction programme, reviews and pre-exit guidance. Additionally what systems are in place to track the progress of learners towards their target. Special Consideration & Reasonable Adjustment. Please describe how you ensure that learners are recruited to the most appropriate programme. Outline how you identify the particular support they will need e.g. individual needs or equipment adaptations and how this will be provided.

Centre Resources Appointment of Programme Team. Please describe the process by which you will ensure that all staff involved in the assessment of an Edexcel/BTEC programme meet the relevant requirements described in the programme specification and comply with any relevant Edexcel policy. You should consider all those involved in delivery and assessment e.g. teams leader, trainers, assessors, internal verifiers, technicians, support staff. Staff Resources. Sufficient time must be allocated to the roles undertaken in delivery and assessment of Edexcel/BTEC programmes. Please describe how you will ensure that sufficient time will be allocated. If members of the team are to take on more than one role please explain how this will be managed. Physical Resources. Please describe the general physical resources available to support the delivery and assessment of the qualification(s) (e.g. IT equipment/materials/library). Tell us how these will be maintained and replaced as required in accordance with programme guidance and/ or specifications. Access to Resources. Please describe how learners and all members of the team will have adequate access to the resources described above.

Jonathan Soanes August 2009 Issue 1 Page 5 of 10

on visit

Edexcel Use Only

BTEC-CA

Management Systems

*Page

*To be seen

Reference

on visit

*Page Reference

*To be seen

Edexcel Use Only

Management Support and Centre Structure. Please provide information about your management structure and indicate who will be responsible for the Edexcel/BTEC provision and how senior management will support this provision. Please identify other individuals or groups that will be involved in the management of the approved centre. If you plan to work in collaboration with other organisations, please provide details. Centre -

Policies and Procedures. The following policies are required: Malpractice Special Consideration/ Reasonable Adjustment Internal Quality Assurance Health & Safety Equal Opportunities Appeals Recognition/ Accreditation of Prior Learning

Centre Communication. Please explain the communications systems that will operate within your centre – and with Edexcel. This should cover all sites involved in the work of the approved centre including all workplaces where assessments take place. Arrangements to safeguard against mistaken or fraudulent claims for certificates. Please describe procedure that will operate to ensure that all claims for certification are valid and how senior managers will monitor this procedure.

Internal Verification Strategy Please provide information about your centre’s internal verification strategy, showing how verification sampling is planned, undertaken, recorded and used to enhance future assessment practice. NB. Guidance on Internal Verification can be found in the relevant Handbooks within the Quality Assurance section of I am a… Quality Nominee

Edexcel Use Only - Comments

Jonathan Soanes August 2009 Issue 1 Page 6 of 10

on visit

Edexcel Use Only

BTEC-CA Agreement By Principal Or Chief Executive Or Head Of The Organisation/Institution a)

My organisation will co-operate fully with Edexcel.

b) My organisation will not undertake any activity or advertising that could bring the name of Edexcel into disrepute. c)

I have authorised the person named above to act as contact for this application.

d) No material in this application has been plagiarised. I confirm that any material in this application that is the intellectual property of another person or organisation is used with the express permission of that person or organisation. e) My centre will operate any required external tests in full accordance with Edexcel and QCA/ACCAC/CCEA procedures. f)

I understand that qualification approval is subject to review, and if quality is not maintained approval may be withdrawn.

g)

I understand that approval of a qualification by Edexcel does not imply or guarantee that it will be supported by public funding bodies.

h) I confirm that we will regularly monitor, review and evaluate our operations. i)

I confirm that information supplied to the Awarding Body for the purposes of registration and certification will be complete and accurate.

j)

I confirm that we will implement the agreed equal opportunities access and fair assessment policies and procedures.

k)

I confirm that the assessment procedure will be open, fair and free from bias.

l)

I confirm that queries about qualification specifications, assessment guidance or related awarding body information will be resolved and recorded.

m) I confirm that we will make available to Edexcel and the regulator any materials records, information or documents associated with the delivery of the qualification(s) and allow Edexcel officials access to such materials, premises and learners, for the purpose of auditing and external verification. n) My centre will not extend its boundaries overseas. o) Learners will be informed of their registration status. p) My organisation has not had approval declined or withdrawn by another awarding body.* q) The roles, responsibilities, authorities and accountabilities of the assessment and verification team across all sites are clearly defined, allocated and understood. r)

I confirm that the Awarding Body will be notified of any changes, which may affect the centre’s ability to meet the approved centre criteria.

s)

My organisation will keep a complete copy of this approval application for the lifetime of the qualification.

t)

My organisation will retain a copy of the learners’ assessment and internal verification records for a period of three years following certification of the learner.

u) I confirm my organisation has arrangements in place to obtain on behalf of learners a unique learner identifier (ULN) and a learner record. v)

I confirm my organisation, where consent is given, will use access to the record of learner’s previous achievements in the learner record to ensure opportunities for credit transfer and exemption are maximised.

* If you have been turned down or had approval withdrawn delete this statement & attach details. Signature of Head of Organisation (Electronic copy of signature required)

Print Name Position within Organisation

Has centre approval been withdrawn or declined by another Awarding Body? (if yes attach details)

Edexcel reserves the right to decline Centre Approval Jonathan Soanes. Authorised by Head of BTEC Operations 1st June 09 – Issue 1 Page 7 of 10

BTEC-CA

EDEXCEL USE ONLY Briefer Details AA Number

Briefer Name Brief Date 1

Re-Brief Date 2

Re-Brief Date 1

Re-Brief Date 3

Name of personnel seen at this visit

Position in Organisation

a. b. c. d. Comments:

Qualification Approval The BTEC Qualification Approval form and briefer report has been completed Section 1 – Centre Details Centre details have been completed clearly and accurately Section 2 – Financial Details Centre details have been completed clearly and accurately Section 3 - Detailed Information on Centre and Delivery “Centre Information” is clear and within BTEC rules “Learner Support” is clear and within BTEC rules “Centre Resources” is clear and within BTEC rules “Management Systems” is clear and within BTEC rules “Internal Verification Strategy” is clear and within BTEC rules Comments:

Centre Declaration An appropriate person within the organisation has signed the declaration

Jonathan Soanes. Authorised by Head of BTEC Operations 1st June 09 – Issue 1 Page 8 of 10

Yes

If No, RFI point no.

BTEC-CA Requests For Further Information RFI number

Information Required

Outcomes Of Requests For Further Information Rfi Met Yes/No

RFI number

Comments

Briefer Declaration The qualifications in this report can now be approved If ‘No’ Please give reasons why

Briefer Signature

Jonathan Soanes. Authorised by Head of BTEC Operations 1st June 09 – Issue 1 Page 9 of 10

Date

BTEC Assessment Sign-off The qualifications contained in this report can now be approved If ‘No’ Please give reasons why

Name

Job title

Date

Signature