Role Of Project Manager Final

ROLE OF PROJECT MANAGERS PRESENTED BY: PRAVIN KUMAR JHA (221071) SOURABH JOSHI (221074) GOVIND MALANI

DEFINITION “A project manager is the person who has the overall responsibility for the successful planning and execution of a project.”

AIM OF PROJECT MANAGER To understand the nature of the work. To make sure that customer is satisfied. To ensure quality of the work done. To ensure work is done within the specified budget. To ensure work is done within the specified time limit. To coordinate the activities of various team members

to ensure that they perform right task at the right time as a cohesive group.

ROLE OF PROJECT MANAGERS

PLANNING Defines the project objective and reaches agreement

with the customer on this objective. Communicate this objective to the team members for

successful accomplishment of the objective. Along with the team members development plan is

prepared. Review of the plan with the customer. Project management information system is formed to

compare actual progress to planned progress

ORGANISING Involves securing the appropriate resources to perform

the work. Identify the various type of activities which are to be

performed. Assign responsibility and delegates authority to

specific individuals or sub contractors. To ensure these activities are completed within

specified budget and schedule.

CONTROLLING Implements a project management information system

to compare actual progress to planned progress. Monitors the assigned tasks and regularly get data on progress, schedule and costs. Immediate actions are taken if actual progress falls behind planned progress. Along with the team members he/she decides appropriate corrective action and how to replan those parts of the project. He/she must be proactive, resolving problems before they become worse.

LEADING Clearly define roles, responsibilities and performance

expectations. Foster collaboration among team members. Removing of obstacles that hampers team progress, readiness or effectiveness. Promotes team participation in problem solving and decision making as appropriate. Passes credit on to team, and promotes their positive visibility to upper management. Appreciates, promotes and leverages the diversity within the team.

COMMUNICATING Communicate effectively with all levels inside and

outside of the organizations. Negotiate fairly and effectively. Brings conflicts into the open and manages it

collaboratively and productively. Able to influence without relying on coercive power or

threats. Conveys of ideas and information clearly and

concisely, both in writing and orally.

COGNITIVE FUNCTIONS Gathers information systematically; seeks input from

several sources. Considers a broad range of issues or factors when

solving problems. Collects the appropriate quantity of data for the

situation before making a decision. Draws accurate conclusions from quantitative data. Makes decisions in an unbiased, objective manner

using an appropriate process.

SELF MANAGEMENT FUNCTIONS Maintains focus and control when faced with ambiguity and

uncertainty. Shows consistency among principles, values and behavior. Resilient and tenacious in the face of pressure, opposition,

constraints, or adversity. Manages implementations effectively; recognized as

someone “who gets things done.” Actively seeks feedbacks and modifies behavior accordingly. Actively pursues learning and self development opportunities

MOTIVATIONAL AND PERSONAL DEVELOPMENT FUNCTIONS Considers individual skills, values and interests when

assigning or delegating tasks. Allows team members an appropriate amount of

freedom to do the job. Continuously seeks and offers opportunities for personal

and professional growth. Provides for training and support when needed. Gives timely, specific and constructive feedback.

CUSTOMER AWARENESS FUNCTIONS Anticipates customer’s needs and proactively strives to

satisfy them. Accurately translates the customer’s verbalized wants into what they actually needs. Seeks to understand customers and their business. Actively build and maintain strong customer relationships Responsive to customer’s issues, concerns and queries. Actively strives to exceed customer expectations.

ORGANIZATIONAL SAVVY FUNCTIONS Involves the right people at the right time Understands, accepts and properly uses power and

influence in relationships. Builds and leverages formal and informal networks to get things done Knows the mission, structure and functions of the organizations and others Understands profitability and general management philosophy Balances interests and needs of team/project with those of the broader organization

CONCLUSION “The Project Manager is a key ingredient in the success of a Project. In addition to providing leadership in planning, organizing and controlling the Project, the manager should possess a set of skills that will both inspire the project team to succeed and win the confidence of the customer. Effective Project Managers have strong leadership ability, the ability to develop people, excellent communication skills, good inter personal skills, the ability to handle stress, problem solving skills and time management skills”.

THANK YOU