Proofreading

PROOFREADING

What’s it all about?

Prepared by Pat Crawford for the Sunset Jr. High Business Department

Introduction  In

this lesson you will learn:

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What proofreading is

–

Who does proofreading

–

Why proofreading is done

–

How proofreading is done

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Commonly used proofreading marks

Introduction (Cont.)  After –

this lesson you will be able to

Proofread a document and apply appropriate proofreading marks

–

Correctly key a document that has proofreading marks applied to it

–

Accurately identify common proofreading marks

All About Proofreading  Proofreading –

Accuracy  Spelling,

–

grammar, punctuation, etc.

Impression  Tense,

–

is checking copy for

tone, intent

Professionalism  Overall

appearance, clarity, conciseness

Who Proofreads and Why  Authors – – –

(You and I)

Ensure accuracy Prevent giving a bad impression Help put best foot forward

 Business – – –

professionals

Ensure the message is clear, concise, and accurate Give the reader a good impression of the company Ensure proper response and avoid legal issues

How Do You Proofread  Prepare – –

Clear your work area Remove distractions

 Read – – – –

for the task

for understanding

Ask yourself what the author’s intent is Does the correspondence make sense Are there spelling or punctuation errors Does it flow smoothly

 Read

before changing content

Common Proofreading Marks

Proofreading Links

 http://www.inkwelleditorial.com/proofreaders_mark  http://www.m-w.com/mw/table/proofrea.htm

 http://www.colorado.edu/Publications/styleguide/sy