Presenting Results

PRESENTING RESULTS: Written and Oral Reports

1

Written Research Report  Short

report

• For well-defined, limited-scope problems with • •

2

straight-forward methodology Usually 5 or fewer pages Formats • Findings summary (graphical or tabular) attached to letter of transmittal • Business letter • Internal memorandum

Written Research Report  Short

Report (Memorandum) • Reason for writing • Answer direct inquiry with specific answer and supporting detail • Expository style with brevity and directness • Attach detailed materials as appendices when needed

3

Written Research Report  Long

report

• Technical report • Management report

4

Long Report Components  Prefatory

• • • • •

Items

Letter of transmittal Title page Authorization letter Executive summary Table of contents





 Introduction

• • •

5

Problem statement Research objectives Background

 

Methodology • Sampling design • Research design • Data collection • Data analysis • Limitations Conclusions • Summary conclusions • Recommendations Appendices Bibliography

Written Report Considerations  Order

of report

• Sentence outline • Topic outline

Comprehensibility

• Readability indices • Pace • Tone

6

Presentation of Statistics  Text

paragraph format  Semi-tabular format  Tabular format  Graphical format

7

Graphical Formats  Line

graphs  Area charts  Pie charts  Bar charts  Pictographs/Geo-Graphics  3-D graphics

8

Oral Presentations  Preparation

• • •

Length Content Style

• Scripted • Extemporaneous

• Audiovisuals • Type • Role

9

 Content

• Opening • Findings and •

conclusions Recommendations

 Delivery

• Vocal characteristics • Physical characteristics

Audiovisual Aids  Chalkboards  Whiteboards  Handout

10

materials  Flip charts  Slides  Overhead transparencies  Computer-drawn visuals  Computer animation