Presented By: Abhishek Biswas Abhishek Shedjale Abhijeet Mengade Abhishek Dube Amruta Burghate

Presented by: Abhishek Biswas Abhishek Shedjale Abhijeet Mengade Abhishek Dube Amruta Burghate

Contents Categories of reports How to write reports Structure of the report

Categories Of Reports. Informational Reports Analytical Reports Proposals

Informational Report It offers data, facts, feedback and other types of

information, without analysis or recommendations. Informational reports are mainly used to : Monitor and control operations. Implement policies and procedures. Demonstrate compliance. Document progress.

Analytical Reports It offers both information and analysis, and they

can also include recommendations. Analytical reports are mainly used to : Assess opportunities Solve problems. Support decisions.

Proposals Proposals offer structured persuasion for internal

and external audience. Every proposal competes for something: Money Time Attention, etc

Three step writing process of reports PLAN  Analyze the situation.  Gather information.  Select the right medium.  Organize the information.

2.

WRITE

 Adapt to your audience.  Compose the message.

3.

COMPLETE

Revise the message Produce the message. Proof – read the message. Distribute the message.

STRUCTURE OF THE REPORT Cover page Title page Letter of transmittal Table of content List of illustrations Executive summary Report body

Letter of transmittal. Background. Summarize conclusions and recommendations. Thank those who helped in this project. Conclude with an offer to answer questions.

Executive Summary It is also called ‘ synopsis ‘ Its a brief overview of a report’s most important

points. Its designed to give readers a quick preview of the

contents. It is often included in long informational reports dealing with technical, professional , academics , etc.

Example Of Synopsis : About DTE | Regional Directorate | Citizen Charter |

P G Courses | Degree Courses | Diploma Courses | Notification | News | Govt. Resolution | Tender / Purchase ADMISSIONS TO FIRST YEAR OF FULL TIME POST GRADUATE DEGREE COURSE IN MBA/MMS/PGDBM/PGDBA FOR THE ACADEMIC YEAR 2009-2010 Click Here for MCA MAH-MBA/MMS-CET-2009 NOTIFICATIONS News Your browser does not support IFrames. Your browser does not support IFrames. Your browser does not support IFrames. CAP Rounds DOWNLOADS Your browser does not support IFrames. Your browser does not support IFrames.     HomePage  |   Admission Forum    |   Chat Room   |  Download Section   |  Related Links  |  Right to Information  |  Career / Advt   |  SMIS  |   EMIS     |  TEQIP  |   FMIS   |    CIIILP   |    WBAP 

Report Body Introduction

Purpose and Scope; Limitations, Assumptions,

etc.

Background / History of the Problem Body

Presents and interprets data.

Conclusions and Recommendations References or Works Cited Appendixes

Interview transcripts, questionnaires, printouts,

and previous reports.

References Business Communication Today by :

Courtland Bovee, John Thrill, Mukesh Chaturvedi. Google