Planning.ppt Compatible

Arnold…

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Index…

What is Planning? Wagon wheel.. Why Plan? Planning Process.. Nature of Planning.. Essentials.. Importance.. Advantages.. Disadvantages.. Conclusion.. Questions.. 2

What Is Planning? *Planning is a management tool to choose a desired future (goal) and develop an approach to achieve it. *The process of setting goals, developing strategies, and outlining tasks and schedules to accomplish the goals

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Why Plan? Establish Direction Identify Expectations Improve Teamwork Heighten Performance Performance Standard

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Perception of opportunities

Establishing objectives

Establishing sequence of activities Formulating of Supporting plans

Planning premises Identification of alternatives

Choice of Alternative plans

Evaluation of alternatives

Desired Status s t a t u s

Gap Planning Required Current Status T1

Time

T2

Essentials of Planning Mission:

Statement that defines the purpose and outlines the overall intent, or “reason for being”.

Vision:

Mental image of the successful accomplishment of the Mission

Goal:

An end (desired future) toward which effort is directed in support of the Mission.

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PLANS Objectives,& how to achieve them Necessary for

What kind of organisation structure? What kind of people are required? How effectively to lead people? By furnishing standards of control

Which helps to know Which affects the kind of direction In order to assure success of plans

Key “Planning” Elements Engage those to be involved Work from common understanding Address critical issues Agree on how the plan is to be

“operationalized”

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Smart Planning Make SMART Plans…

    

Specific Measurable Action oriented Realistic Time- and Resource-constrained 11

Determine “W.I.I.F.M.” A critical element for success Better performance when convinced of

personal benefit Monetary, recognition, pride, and self-

improvement are a few

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Classify and Prioritize Classify by type: Essential: Must be done  Problem-solving: Ought to be done  Innovative: Nice to be done 

Prioritize by: Relative importance  Time sequence  Cost-benefit relationship 

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Identify Obstacles Identify and form plan to overcome Physical Obstacles Conditional Obstacles Psychological Obstacles Unproductive Activities

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Advantages of planning…. *Planning better defines the course of action that we propose to undertake * Planning gives a rough estimate of the time required for a project *Planning gives us a fairly good idea about the expenses involved in the project. In fact a budget is only a financial plan *Planning helps us to get prepared for emergencies that may arise during the course of the project *A well thought out plan gives us a clear idea about want is to be done every day, every week and every month *Planning helps avoid duplication of labor *A plan gives everyone a clear idea of their respective role in the project 15

Disadvantages of Not Planning… • Waste of Time , Money and Effort.. • Lack Of Co-ordination.. • High Risk and Uncertainty.. • Confusion.. • Conflict of Authority and Disorganization.. •

etc… 16

Without PLANNING there can be lots of Activities……but NO real PROGRESS….(Success) 17

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QUESTIONS??? --Arnold

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