DEVELOPING VIRTUE ALUMNI Strategic Plan – DRAFT 2009.10.01
DVA Mission Statement
Developing Virtue Alumni (DVA) is an independent non-profit organization established in 1995. Our two-fold purpose is to: 1. 2.
Create a solid support network of former students and affiliates of Developing Virtue Secondary Schools (DVS). Establish a strong relationship between DVA & DVS for continuous improvement in education and student welfare.
DVA aims to fulfill its goals through meaningful programs, fun events, and an active online community. Our organization membership includes graduates, former students, and former summer camp counselors & students. We are based in San Francisco, California (U.S.A.), but have alumni located all over the world, in North America, Europe, Africa, & Asia. DVA is a social organization without any particular religious, political, or cultural orientation.
Permanent Committees
DVA Organization Chart
Temporary Committees
DVA|CORE Board of Directors •Spokesperson •Funds Management •Records, Assets & Supplies
EAS Committee (Education Award, & Scholarship) •Education Award •Education Grant •Education Scholarship
OFR Committee (Outreach & Fund Raising)
REP Committee (Reunion & Events Planning)
•Contact Database •Communications •Fundraising Campaigns
•Bi-annual Reunions •Regional Get-Togethers •Couples Retreats
SOP Committee (School Outreach Programs)
DVA|WEB (Web Administration & Archives)
•Student Leadership Retreats •Student LifeSkills Workshops •Student MENTOR Program
•Web/Online Tools Administration •Social Network Administration •Archives (Yearbooks)
DVA|CORE Board of Directors serves as a public figure for DVA and is responsible for setting the policy and strategic direction of the organization, as well as monitoring its operations. DVA|CORE maintains all organizational records, assets, and supplies. • • •
Meetings: Annually (November 1) Term: 2 years Documents: By-Laws, Articles of Incorporation, Strategic Plan, Annual Report, Annual Budget, Meeting Minutes
Position
Responsibilities
Member
Chair
Spokesperson, Prepares Meeting Agendas, Creates /Manages Committees
Bonnie Moore
Vice Chair
Substitute for Chair when Chair is absent, Signs Checks
Michael Hsieh
Secretary
Keeps Records, Files Documents/Certificates, Takes Meeting Minutes
Open
DVA|OFR Outreach and Fund Raising (OFR) Committee maintains contact database of DVA, DVS and DRBA community members and undertakes fundraising campaigns for general purpose, school programs, and the EAS Program. • • •
Meetings: Monthly (25th of each Month) Term: 2 years Documents: Fundraising Campaign, Contact Database (Alumni, Faculty, Community Directories), Fundraising Status Reports
Position
Responsibilities
Member
Director of Develops Fundraising Campaign, Fundraising Prepares Meeting Agendas,
Open
Contacts
Maintains Contact Database
Open
Communications
Publishes formal communications on Bonnie Moore behalf of DVA (newsletters, email blasts, Facebook, etc.)
Funds (BOD Manages Funds, Prepares Status Treasurer) Reports
Jennifer Kao
DVA|REP Reunion and Events Planning (REP) Committee comes together as needed to plan social events such as the bi-annual Reunion, Regional Gatherings, and Couples Retreats. •
Meetings: As required (6-8 months prior to Reunion or Couples Retreat)
•
Term: 1 year
•
Documents: Fundraising Campaign, Contact Database (Alumni, Faculty, Community Directories), Fundraising Status Reports
Position
Responsibilities
Director of Events Develops plan, budget, and schedule for events, Planning Selects Location Activities
Organizes the games/activities relevant
Logistics
Organizes transportation and supplies
Chef
Plans menu for event and procures food supplies
DVA|EAS Education Award & Scholarship (EAS) Committee administers the EAS Program and selects recipients for the Education Award, Grant, and Scholarships each year. •
Meetings: Bi-weekly during REVIEW PERIOD
•
Term: 1 year
•
Documents: Program Guidelines, Pledge Form, Nomination Form, Applications
Position
Responsibilities
Member
Director of EAS Program
Manages EAS Program, Prepares Meeting Agendas, Updates Program Webpage
Wayne Chen
Policy Advisors
Advises on policy guidelines
Shari Epstein Sherwin Lim
Forms
Designs forms and maintains records Huei Ong
Fundraising/ Sends out communications, Prepares Bonnie Moore Outreach status updates
DVA|SOP School Outreach Programs (SOP) Committee manages the MENTOR Program, plans Student Leadership Retreats, Alumni-Faculty Forums, and LifeSkills Workshops. Programs and funding are made as consistent as possible between the Boys & Girls’ Divisions. • • •
Meetings: As required Term: 3 years Documents: TBC
Position
Responsibilities
Member
Director of School Programs
Maintains relations with DVS Administration and monitors all School Outreach Programs
Michael Hsieh
Leadership Retreats
Plans & schedules the fall leadership Alex Chen retreats, including schedule, program & logistics
Life Skills Workshops
Plans the LifeSkills Workshop Schedule, Curriculum & Speakers
Open
MENTOR
Develops the program guidelines,
Bonnie Moore
DVA|WEB DVA|WEB administers the website, administers online tools used by DVA, and maintains yearbook and photo archives. •
Meetings: As required
•
Term: 3 years
•
Documents: TBC
Position
Responsibilities
Member
Web Designs and administers the website Open Administrato for user-friendliness & updated r content Online Tools Researches and maintains all the Bonnie Moore online communication & sharing tools used by DVA (i.e. Facebook, GoogleGroups, Picasa, etc.) Archives
Maintains archives of DVS yearbooks Open and DVS/DVA photos
DVA Events Frequency Description Every Month
Location
Committ .
•DRBA Conf Rm. SOP DVS LifeSkills Workshops 2-hour workshops to equip students with essential life skills & knowledge
•Yosemite Every 4 Years DVA Reunion (Summer) A fun reunion for alumni to gather at •Lake Tahoe •Grand Canyon a unique get-away destination and raise awareness and financial support •Santa Cruz •Fort Bragg for DVA programs
SOP
Every Year (Fall)
SOP
DVS Student Leadership Retreat Off-site (Northern CA) An interactive retreat to teach students important leadership and life skills
•Mendocino Every 2 Years DVA Couples Retreat REP (Spring) A retreat to teach engaged & married •Carmel/Montere y couples critical success tools and •Sonoma/Napa provide support
DVA Reunion Photos
2009 Goals Time
Goal Description
Commit t.
06/06
Hold 2nd DVS Faculty-Alumni Forum (East-West Forum)
SOP
06/28
Publish 1st DVA|NEWS (Summer Edition)
OFR
07/09
Establish EAS Committee & Kick off EAS Program/Fundraising
EAS
09/01
Award 1st EAS Award to Recipient (Nakula Hertz)
EAS
09/27
Lead Girls’ & Boys’ Leadership Retreats
SOP
10/01
Publish 2nd DVA|NEWS (Fall Edition)
OFR
10/01
Kick-off DVA MENTOR Program
SOP
10/01
Design DVA New Logo
OFR
11/01
Develop Fundraising Campaign
OFR
11/01
Design DVA Sweaters for Fundraising Campaign
OFR
12/01
Submit documents for Non-Profit (503c) Status
CORE
PROGRAM OVERVIEW
SOP: Leadership Retreats
DVA leads a 2-3 day program for juniors & seniors, held off-site, to jump-start the new school year with positive energy by teaching students to learn from each other and from alumni experiences. Purpose:
Themes:
Teach essential leadership, team-building and communications skills Build up students’ self-esteem and confidence Create a strong, positive bond between student and alumni Self-Expression & Communications Teamwork & Conflict Resolution Self-Awareness & Self-Management
Program:
Workshops (Teaching of Specific Skills) Oral Exercises (Speech, Question & Answer, Debate, RoundTable) Writing Exercises (Observation/Self-Reflection Free-writing) Interactive Games (Teambuilding, Problem-Solving, Bonding)
PROGRAM OVERVIEW
SOP: LifeSkills Workshops
Throughout the school year, DVA alumnus leads a 2-hour weekend workshop, 1 for Boys and 1 for Girls, focusing on one LifeSkills Workshop topic. The workshop combines teaching and interactive method of applying skills taught (i.e. RoundTable, Q&A, etc.) ACADEMIC SELFSOCIAL PHYSICAL FUTURE DEVELOP
Study Methods/ Test-Taking
7 Habits of Highly Public Speaking Effective Teens
Personal Health
Speed Reading
Problem Solving/ Social & Dining Conflict Etiquette Resolution
Vegetarianism & College Prep 101 Nutrition
SAT Prep
Leadership & Project Mgmt
Non-Violence & Racial Prejudice
Substance Abuse Career Paths
Essay Writing
Goal-Setting & Time Management
Effective Meetings
Stress Management
Personal Finance
Interpersonal Relationships
Gardening & Farming
Global Travel
Eco-Responsibility
Planning for the Future
Cleaning & Organization
PROGRAM OVERVIEW
SOP: MENTOR Program
DVA monitors and manages a voluntary one-to-one traditional mentoring that pairs a junior/senior (Mentee) with an alumnus (Mentor) that lasts through the mentee’s 2nd year in college. The Mentor & Mentee may choose to continue the relationship beyond the term. Purpose:
program
Provide DVS students with an additional, stable outlet for emotional & academic support Help develop students’ self-esteem, confidence, & sense of personal accountability/social responsibility
How It Works:
Students sign up for the MENTOR Program by filling out a DVA Mentee Profile Alumni sign up for the MENTOR Program by filling out a DVA Mentor Profile and selecting the students he/she would like to be paired up with SOP Committee reviews all Profiles and approves the matches Mentors are required to go through 2-hour Training before mentoring commences. Each year, Mentors are required to attend at least 4 hours of Resolution Meetings or Training per year. Mentors will introduce themselves to the Mentee’s family (parents), guardian, & guidance counselor Mentors are obligated to communicate verbally with their Mentees at least once every 2 weeks or (2 hours per month) and maintain written communications (snail mail/email) with their Mentees. Occasionally, with permission of Mentee’s family/guardian, Mentors may choose to invite Mentees to their homes during long weekends, holidays, or vacations. Should Mentors face any issues that cannot be resolved on their own (i.e. suicide, health problems, substance abuse, breaking of school rules, etc.), Mentors are required to bring them up to the SOP Committee. A Resolution Meeting will be called with all Mentors to determine the course of action and involvement of the Mentees’ school or family.
EAS: Award, Grant & Scholarship
PROGRAM OVERVIEW
DVA raises funds and gives out annual awards, grants, and scholarships to eligible alumni each year. For more information: www.dvaweb.org/eas Purpose:
Encourage and recognize alumni who dedicate their time in creating sustained positive contributions to IGDVS and enrich the welfare of IGDVS students, as well as the broader school community Support the pursuit of higher education
Program:
Education Award ($1000-$3000): To recognize alumni who have made a long-term commitment to working at IGDVS. Candidates are nominated by IGDVS staff & have to have completed a Bachelors’ and worked at IGDVS for more than 1 year Education Grant ($500-$1000): To encourage alumni to volunteer at IGDVS after college. Candidates apply to EAS Committee & have to have completed a Bachelors’ and worked at IGDVS for more than 1 semester. Education Scholarship ($500-$1000): To support dedicated alumni in their pursuit of higher education. Candidates apply to
PROGRAM OVERVIEW
OFR: Fundraising Campaign
DVA aims to raise USD$10,000 per year to support its activities and fund its programs. Use of Funds: General Funds (DVA Events & Administrative Expenses) School Outreach Programs (Retreats, LifeSkills Workshops, Mentor Programs, etc.) EAS Program ()
Fundraising Methods: Traditional Fundraising (Check Donations) Online Fundraising (PayPal Donations) Product Sales (DVA T-Shirt & Campaign) Grant Proposals (Government & Charity Groups)
CORE: Non-Profit(503c) Status
PROJECT OVERVIEW
DVA aims to incorporate as a non-profit with 503c status (allowing tax exemptions for donors). Use of Funds: General Funds (DVA Events & Administrative Expenses) School Outreach Programs (Retreats, LifeSkills Workshops, Mentor Programs, etc.) EAS Program ()
Fundraising Methods: Traditional
Fundraising (Check Donations) Online Fundraising (PayPal Donations) Product Sales (DVA T-Shirt & Campaign) Grant Proposals (Government & Charity Groups)
Executive Summary
DVA Organizational Committees:
2009-2010 Organizational Focus:
DVA EAS Program DVA MENTOR Program Fundraising Campaign Non-Profit (503C) Status DVA Reunion 2010
DVA|CORE Board of Directors) OFR Committee Annual Funding Needed: $10,000 Outreach & Fund Raising $5,000: EAS Program EAS Committee $2,500: SOP Programs Education Award & Scholarship $1,000: DVA Social Events $1,000: Fundraising Campaign SOP Committee $ 500: Administrative Expenses School Outreach Programs Critical Human Resource Needs: REP Committee Board of Directors Secretary Reunion & Events Planning Director of Fundraising Director of Events Planning DVA|WEB Web Administrator Web Administration & Archives