Parliamentary-procedure.docx

Graduation Day Meeting 5 February 2019 Call to Order: President: I call this the second 2018-2019 AF4 meeting to order Tuesday, 5 February 2019 at 7:30 am-7:40 am. Members, during this meeting, please raise your hand when you have something to say. When called on, please stand to speak. Roll Call: President: Miss Secretary, please conduct a roll call. Secretary: Okay, when I call your name, quickly signify by saying “present”… (After, say number of present people) President: By the number of those who are present, we now have a quorum. Secretary’s Report: President: Do you have a report to present, Miss Secretary? Secretary: Please read the minutes of the last meeting that is provided there at your desks. The meeting was held on last 31 January 2019. We had discussed that we are to pay a share of P200 for the expenses of our graduation. We had also assigned the official location of the graduation which is at the Lagao Gymnasium. Also, we have settled who will be assigned for our opening remarks. President: Are there any corrections? Hearing none, they are approved as read. Treasurer’s Report Pres: May we have the treasurer’s financial report? Treasurer: We have collected a total of Pxx which is ¾ of the members. Pres: Are there any questions for the treasurer? P1: (ask something) Treasurer: (Clarifies or correct the inquiry) Pres: Are there any further questions for the treasurer? Hearing none, the report will be filed. Ms. Treasurer, are there any bills? Tres: Yes Ms. President. The unpaid members are here and I suggest their bills to be entertained. President: While the treasurer is collecting the bills, may I have a motion to take a recess? P2: I motion to take a recess. P3: I second the motion. President: Okay, a motion has been made and seconded to take a recess. Are there any objections? None? The motion to take a recess is granted. Old Business: Pres: The recess is ended, and the meeting will come to order. Vice P: Since all previous business has been settled, is there any motion to open a new business? P4: I raise a motion for us to have an Alumni Homecoming 10 years after our graduation. Vice P: Okay, may I have a second?

P5: I second the motion. Vice P: A motion has been made and seconded to have an Alumni Homecoming 10 years after our graduation. All those in favor please raise your right hand. All those opposed please raise you left hand. (Opposing side wins) Vice P: The opposing side has won. Is there any amendments for the business? P5: I amend for the Alumni homecoming to be after 5 years. P1: I second the motion. Vice P: An amendment has been made and seconded. All those in favor stuff and opposed stuff. (Favoring side wins) The vote is in favor. The Alumni Homecoming is to be established 5 years after the graduation. Motion accepted. Call to Adjourn: P2: I raise a motion to adjourn the meeting. President: May I have a second? P3: I second the motion. President: A motion to adjourn the meeting has been made and seconded. All those in favor stuff and opposed stuff. All is in favor to adjourn the meeting. Good day, meeting adjourned.