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Organisational Understanding Component

By Vishwasree Boga (25051) Bhanu Shyam Nakka (25064)

Organizational Traineeship Segment (PRM 2004-2006)

Submitted to MYRADA, Bangalore June-July 2005

Institute of Rural Management, Anand

ACKNOWLEDGEMENTS We would like to express out sincere thanks to all those who have helped us in all the ways to successfully finish this project. First we would like to express our gratitude Ms.Saleela Patkar who helped us at the hour of need both in terms of intellectual help and organizational help. We would also like to thank the other staff of MYRADA head office who gave their valuable comments to make this project a meaningful one. The staff at the field offices of MYRADA in Kadiri, Mysore and Dharmapuri project areas helped and cooperated with us and made our task easy. We are indebted to them. Last but not the least we would like to thank our Faculty Guide Prof. N.C.Narayanan for his patience and guidance all the way.

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EXECUTIVE SUMMARY Title: Organisation study of MYRADA Organization: MYRADA, Bangalore Reporting Officer: Ms.Saleela Patkar Faculty Guide: Prof. N.C.Narayanan Student’s Name: Vishwasree Boga and Bhanu Shyam Nakka Objective: To understand the organisation in terms of its genesis, mission, vision, activities, strategy and dynamics with the aid of frameworks studied during the course. Scope: At present MYRADA is managing 18 projects in 12 districts spread over 3 different states. Each project is unique in its own sense. The study was limited to 3 project areas namely Kadiri in AndhraPradesh, Mysore in Karnataka and Dharmapuri in Tamilnadu and hence the organisation study is more relevant to these 3 projects. Methodology and Sources of Data: SICDO framework was used to understand the organization from various dimensions. The methodology for collecting data has been primary and secondary data sources. Primary data sources consisted of interactions with the staff and informal discussions. Secondary Data Sources consisted of various documents available in the organization. Introduction: MYRADA was started in 1968, to work for Tibetan resettlement. It formed cooperatives with them in Mysore district of Karnataka. With its success in Tibetan cooperatives, it tried to apply it in other regions but was not successful. It is the first to bring out the concept of Self Help Group and has set up an MFI called Sangamitra. Its work area includes watershed management, arid lands regeneration, fostering livelihoods and health activities (recently into HIV/AIDS project). At present it is coordinating 2 NGO networks. MYRADA is best known for its training programs with trainings being offered both to national and international NGOs, bankers and governmental officials through CIDOR (Center for Institutional Design and Organizational Reform). Recently MYRADA has promoted Community Managed Resource Centers in areas where MYRADA is planning to withdraw. These are managed by the community groups and it is staffed by one MYRADA senior staff. Major Findings: The highest deciding body in MYRADA is board. The Head Office in Bangalore establishes policy guidelines whereafter the Projects determine their own plans. While programme management and financial systems are decentralized to the project level and below, personnel policies and Mission Statement are common. The projects can raise the local funds while international funds are routed through the head office. The organization is very flexible. It gives freedom for the staff to explore and experiment. In 1990 MYRADA has 699 staff and now it declined to 506 as local communities are taking over many of the functions earlier performed by MYRADA. Besides, MYRADA interventions have become more strategic in recent years requiring fewer but more experienced staff. The broader concepts are not always clear to the staff below the level of project officer. The future strategic path of MYRADA is not clear to all the staff. MYRADA appears to be highly dependent on ED both for leadership and also innovative ideas. The major documentation part is done by the ED and other staff at head office hence the ideologies are from their point of view which is taken by the other MYRADA staff. There is no role clarity in some jobs and for most of the staff workload is high.

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Table of contents Acknowledgements……………………………………………………………………………………ii Executive summary…………………………………………………………………………………….iii List of tables…………………………………………………………………………………………….v Abbreviations……………………………………………………………………………………………vi 1. Introduction........................................................................................................................1 1.1 Genesis of organisation..................................................................................................1 1.2 Mission.......................................................................................................................1 1.3 Area of operation........................................................................................................2 1.4 Principal areas of work...............................................................................................3 2. Objective and Methodology...............................................................................................4 2.1 Objective....................................................................................................................4 2.2 Scope..........................................................................................................................4 2.3 Methodology..................................................................................................................4 2.3.1 Sources of Data......................................................................................................4 2.4 Approach....................................................................................................................4 2.5 Limitations.................................................................................................................5 3. Typology of Myrada among the Development Organisations.......................................... 6 4. Findings..............................................................................................................................8 4.1 Structure.....................................................................................................................8 4.1.1 Formal Structure.................................................................................................8 4.1.2 Secondary structures..........................................................................................9 4.1.3 Consultancy Management..................................................................................9 4.2 Systems and Procedures.............................................................................................9 4.2.1 Financial Systems.............................................................................................10 4.2.2 Programme Management Systems...................................................................11 4.2.3 Human resource Management System.............................................................11 4.2.4 Documentation System....................................................................................12 4.3 Strategy....................................................................................................................13 4.4 Leadership and Governance.....................................................................................14 4.5 Organisational Culture.............................................................................................15 4.5.1 Values...............................................................................................................15 4.5.2 A sense of Mission...........................................................................................15 4.5.3 Teams and Team work......................................................................................15 4.5.4 Appreciative Learning Culture.........................................................................16 4.6 Environment.............................................................................................................16 4.6.1 Communities....................................................................................................16 4.6.2 Government......................................................................................................17 4.6.3 Donors..............................................................................................................17 4.6.4 Other NGO networks.......................................................................................17 4.6.5 Internal Environment.......................................................................................18 4.7 Learning and Capacity Building..............................................................................19 4.7.1 Learning channels............................................................................................19 4.7.2 Innovations and Learning.................................................................................19 4.8 Advocacy..................................................................................................................20 4.9 Scaling up.................................................................................................................20 4.10 Withdrawal...............................................................................................................21 5. Conclusions......................................................................................................................23 iv

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Issues................................................................................................................................24 References........................................................................................................................25

List of Tables Table 1: Strategies of Development – oriented NGOs; Fourth Generation …………………6

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Abbreviations APRLP BoD CBI CBO CIDOR CLT CMRC CRP DDP DPAP DPIP DWCRA ED EC GOI HIDA ICAR IFAD KAWAD MC MPDO MYRADA NABARD NGO RDS SAG SHG SVYM VO WDA WSA ZP ZPTC

Andhra Pradesh Rural livelihood Programme Board of Director Community Based Institution Community Based Organisation Centre for Institutional Development and Organisational Reform Community Level Trainer Community Managed Resource Centre Community Resource Person District Development Programme District Poverty Alleviation Programme District Poverty Initiative Programme Development of Women and Children in Rural Areas Executive Director Executive Committee Government Of India Hope International Development Agency Indian Council for Agricultural Research International Finance for Agricultural Development Karnataka Watershed Development Society Management Committee Mandal Parishad Development Officer Mysore Resettlement and Development Agencies National Bank for Agriculture and Rural Development Non-Governmental Organization Rural Development Service Self help Affinity Group Self Help Group Swami Vivekananda Youth Movement Village Organisation Watershed Development Association Water Shed Association Zilla Parishad Zilla parishad Territorial Councilor

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