Omca 2009 Vendor Form

2009 Oregon Medical Cannabis Awards Presented by Oregon NORML PO Box 16057 ● Portland, OR 97292-0057 ● (503) 239-6110 ● [email protected]

Vendor/Exhibitor Registration Form Vendor/Exhibitor Name: ___________________________________ Type of Business: ________________________________________ Address: ______________________________________________ City: ______________________State: ____ Zip: ______________ Phone:_____________________Email: ______________________ Contact Name: __________________________________________ All registration forms for vending and exhibition tables at the 2009 Oregon Medical Cannabis Awards™ must be returned no later than 5:00 pm, November 13, 2009. There is a standard fee of $100. Non-Profit Organizations may contact Oregon NORML about a reduced vending fee at 503-239-6110. The table fee includes two full day passes for the event. Space Dimensions: Depending upon the number of vendors, no space will be smaller than 8x8. More than one space can be reserved, however an extra fee may be charged. This is due to the need to maintain the size of the event. Space Location: Vendors that return signed and paid contracts will be allowed to pick their space location on a first come first serve basis. The full $100 table fee must accompany this application.

Terms and Conditions The vendor/exhibitor is entirely responsible for the space leased and agrees to occupy the space as assigned. The space will be open and staffed during all show hours. If the booth is not staffed during all hours, the exhibitor will be removed from the show without refund. Should this occur, Oregon NORML has the right to re-occupy the space in a way that is deemed in the best interest of the show. The space may not be sublet or donated without written permission of Oregon NORML. Vendor/Exhibitor may not solicit outside the booth area such as in the parking lot, entrance, or aisle ways. All displays must be kept within the designated space. Noise making devices must not disturb other exhibitors. Oregon NORML has the right to remove any device that is disruptive to the show. Vendors/Exhibitors will follow all ordinances and fire codes regarding public safety. No flammable props are allowed. The vendor/exhibitor is entirely responsible for the leased space. Should the vendor/exhibitor cause loss or damage to the facility, the vendor/exhibitor agrees to be fully responsible for reimbursement to correct said issues. All food items must come from a certified/licensed kitchen. Upon request, all food vendors will provide a copy of a license. If a copy is not provided upon request, it will result in immediate expulsion with no refund.

2009 Oregon Medical Cannabis Awards

2009 Oregon Medical Cannabis Awards Presented by Oregon NORML PO Box 16057 ● Portland, OR 97292-0057 ● (503) 239-6110 ● [email protected] In the event of cancellation or interruption of the event beyond our control such as fire, government regulations, act of nature, or any other cause that prevents Oregon NORML from conducting the show, the contract will terminate and the vendor/exhibitor will waive any claim for damages. Oregon NORML, its agents, volunteers, landlord, venue, and its agents and employees will not be responsible for any injury, theft, loss, or damage that may occur. Upon signing the contract, vendors/exhibitors expressly release and hold harmless the above mentioned parties from any and all claims. Vendor/Exhibitor is responsible for obtaining its own insurance coverage to insure against theft, fire, smoke, flood or any other loss or casualty.

Cancellation If you cancel prior to October 10, 2009 you are entitled to a full refund. If you cancel on or after October 10, 2009 there will be no refund.

Legal Release I, the undersigned, am participating in 2009 Oregon Medical Cannabis Awards™ event as a vendor/exhibitor, with full knowledge of state and federal laws pertaining to cannabis. Myself, my employees and volunteers (if any) are participating in this event of our own free will. I have been afforded the opportunity to speak with an attorney of my choice regarding my participation in this event. I hereby agree to indemnify and hold harmless the Oregon Medical Cannabis Awards™ 2009 Organizing Committee, its officers, agents, and their heirs and assigns, and the Oregon affiliate of NORML (National Organization for the Reform of Marijuana Laws) [“Oregon NORML”], its officers, agents, and their heirs and assigns, from any and all claims, civil or criminal, arising from my participation and that of my employees and volunteers. I know that the criminal laws concerning cannabis include but are not limited to fines and jail and/or prison time. Any display, transfer, or sales of illegal substances will be grounds for immediate termination or's right to remain in the venue. If terminated, no refunds will be granted. Any violation of federal, state or local laws by vendor/exhibitor and its employees and volunteers at an Oregon NORML event is grounds for immediate termination at the event. Vendor/Exhibitor must indemnify Oregon NORML its agents, volunteers, and employees for its actions that result in injury, loss or damage. Oregon NORML is not responsible for anything left behind by the vendor/exhibitor. Oregon NORML, its agents, volunteers, and the landlord, venue, and its agents and employees will not be responsible for any injury, theft, loss, or damage that may occur. Signature: _____________________________________

Date:

___________________

Publishing Release I, the undersigned, irrevocably assign to Oregon NORML any and all rights and privileges pertaining to photography and/or videography with respect to this Event, including but not limited to publishing rights. Signature: _________________________________________

2009 Oregon Medical Cannabis Awards

Date: ____________________