Notification Cwc Junior Technical Asst Mt Other

Haygot Services Private Limited

Leave and Attendance Policy

Circulation List

Applicable From st

Version No.

All Full-time employees

1 April, 2019

V.3

Prepared By

Role

Date of Preparation

Neha

HR Operations

15th March, 2019

Reviewed By

Role

Date of review

Zenia Karl Billimoria

Associate Vice President, HR

15th March, 2019

Approved By

Role

Date of Approval

Niranjan Chavan

Chief Financial Officer (Policy Holder)

19th March 2019

Prabhdeep Singh Bedi

Senior Vice President, Business

19th March 2019

Zishaan Mohammed Hayath

Chief Executive Officer

19th March 2019

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1.

Objective

This policy outlines the applicability, rules and procedures with regard to consumption and approval of leave. It also provides a standard attendance and punctuality framework.

2.

Scope

This Policy applies to all Full-time employees of Haygot Services Private Limited depending upon their eligibility mentioned in each section. It excludes freelancers and contractors.

3.

Policy Guidelines

3.1 Leaves Eligible employees can avail the applicable leaves and holidays in the calendar year as depicted in the table below subject to the applicability. Leave Type

Eligibility Categories

Entitlement (in days)

Public Holidays

All Employees

10

Privilege Leave

All Employees

*21

Maternity Leave

All Women Employees

182

Paternity Leave

All Male Employees

5

*Applicable from the calendar year 2019 (i)

All leaves should be applied and approved on HRMS, prior to commencement of leave, failing which the same shall be considered as leave without pay (LWP). In case of leave due to medical reasons, the same should be applied in HRMS by employee/manager (on behalf of employee) within 2 days of availing such leave.

(ii) To avail more than 2 days of leave during medical emergency, certificate from certified MBBS doctor would be required to be submitted within a day of re-joining office by concerned employee. (iii) For the purpose of leave calculation, intervening week offs and company holidays prefixed, suffixed or in between leaves are not counted. (iv) We do not have compensatory off policy. (v) It is mandatory for the approving manager to record the reason for not approving the Privilege/ Paternity leave applied by an employee in the HRMS system due to business exigencies.

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(vi) If an employee has requested for leave(s) and has sufficient leave balance (on HRMS), following can be the possible scenarios: (i) Leave(s) approved by manager - No loss of pay (ii) Leave(s) approval pending or rejected by manager - Loss of pay (vii) In case of any unapproved leave (pending/rejected on HRMS system) for a day or more (except in case of medical leave), double pay deduction shall be applied. (applicable for Business Unit offices)

e.g., for one day of unapproved leave 2 days’ pay (see section 3.2.1.iv) will be deducted. (viii) Disciplinary action will be taken against employees who remain on unapproved leave for 3 or more consecutive days.

3.2. Attendance 3.2.1 Knowledge Office and Business Unit Offices (i)

Employees’ working schedule is based on the locations according to the type of business carried out is depicted below Parameters

Knowledge office (6 days working employees)

Business Unit offices

Working Days

5 days & 6 days every alternate week

6 days per week

Weekly Off

One day and two days off every alternate week

One day in a week depending upon business requirement

Shift time

Variable shift time depending upon the business requirement

Variable shift time depending upon the business requirement

(ii) For Business Unit office, every late punch* will result in half a day salary deduction. Late punch can be regularised only for Saturday and Sunday, provided AC/ACC/SACC/Mentors/Sr. Mentors/Lead Mentors, do 3 demos in a day. (Effective 26th March 2019) *Manager may regularise up to 3 late punches. (iii) Any attendance regularisation request, provisional approval needs to be done by reporting manager and the final approval from Central HR department (iv) We do not have work from home option. (v) The salary will be paid as per the working days in the attendance cycle (refer Annexure II for the Attendance cycle). Working days are defined excluding the weekly offs as decided by the company based on the business requirement. e.g., For salary pay-out for the month of April, attendance cycle will be considered from 26th March to 24th April. Considering Wednesday as a weekly off, the working days will be counted as 25 excluding all Wednesdays. So if employee’s per month salary is Rs. 30,000, then per day salary calculation will be 30,000/25 = Rs.1,200.

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3.3. Guidelines: (i)

Up to 5 leaves will be carried forward to the next calendar year as accumulated leave and remaining leaves, if any, will lapse.

(ii) An employee is not eligible to take any leave within 30 days from the date of joining. In case leave is taken, it will be treated as leave without pay (LWP). (iii) In case of resignation or separation, accumulated privilege leave shall not be adjusted against notice period and will not be encashed in Full and Final settlement. (iv) Leaves taken more than the accrued leave will be adjusted with the full and final settlement. (v) Maternity Leave cannot be taken prior to 12 weeks of expected date of delivery. In case of miscarriage, adoption, surrogacy or other complications of maternity, the leave entitlement would be as per Maternity Benefit Act. (vi) Paternity leave can be availed within 2 months from the birth of the child. (vii) To avail Maternity and Paternity leave, it is mandatory to provide supporting documents in the HRMS system. (viii) Interns are not eligible for any kind of leaves except for Public holidays. In case of medical leave, same can be allowed on the sole discretion of the functional head, but will be accounted as Leave without Pay (LWP). Working hours are defined by the respective function.

Disclaimer:

The Company reserves the rights to change/ amend / add /delete/ modify this Policy in whole or in part, at any time without assigning any reason whatsoever. The Employees acknowledge that they will not be personally advised of any such change/ amendment / addition /deletion/ modification. The Employees are advised to check for any such change/ amendment / addition /deletion/ modification regularly. The Employees hereby unconditionally agree to all such changes / amendments / additions / deletions / modifications.

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Annexures: I. II.

Definition and abbreviation Attendance days calculation for payroll

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Annexure I S.no

Terms

1

Adoption

2

BU

3

Commissioning Mother

4

Darwinbox

Definition

It is a process whereby a person assumes the parenting of another, usually a child, from that person's biological or legal parent or parents, and, in so doing, permanently transfers all rights and responsibilities, along with filiation, from the biological parent or parents.

Business Unit are those who use surrogates to bear a child An HRMS tool used to apply leaves and monitor attendance Human Resource Management System, is a combination of systems and processes that connect human resource management and information technology through HR software

5

HRMS

6

LWP

Leave Without Pay

7

MBT

Maternity Benefit Act, 1961

8

ML

9

Maternity Leave

10

Business Unit Offices

11

PH

Public Holiday

12

PL

Privilege Leave

13

Paternity Leave

A period of absence from work granted to a father after or shortly before the birth of his child.

14

Public Holiday

A nationally recognized day when most businesses and other institutions are closed.

15

Privilege Leave

These are the leaves which are earned by the employees in the current year

16

Knowledge Office

Maternity Leave A period of absence from work granted to a mother before and after the birth of her child. Includes all branch offices across locations

Includes both 5 days and 6 days working employees.

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Annexure II Payroll Month

Attendance Considered (FY 2019-20)

Apr

26-Mar

24-Apr

May

25-Apr

25-May

Jun

26-May

24-Jun

Jul

25-Jun

25-Jul

Aug

26-Jul

25-Aug

Sep

26-Aug

24-Sep

Oct

25-Sep

25-Oct

Nov

26-Oct

24-Nov

Dec

25-Nov

25-Dec

Jan

26-Dec

25-Jan

Feb

26-Jan

23-Feb

Mar

24-Feb

25-Mar

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