New Pm Tools Aiche Spring 09

Adnan Siddiqui, P.E. Principal ConcepSys Solutions LLC

ConcepSys Solutions LLC




Audience Poll § Academia - Is capital project management

training part of your curriculum? ▪ Separate course ▪ Integrated with another course

§ Industry - What type of projects are you leading? ▪ Retrofits and revamps ▪ Greenfield ▪ Size of project team




About Me

ConcepSys Solutions LLC




New Tools § Multidiscipline Interface Management Matrix § Project Pre-Mortem § Failure Mode and Effect Analysis (FMEA)




New Skills § Working with Generation Y § Social and Emotional Intelligence

ConcepSys Solutions LLC




New interface management tool presented in Harvard Business Review article: § “AreYour Engineers Talking to Each Other ..” § November 2007





Authors researched failure on complex projects such as Airbus Super Jumbo Applicable to complex mega capital projects.

ConcepSys Solutions LLC

ConcepSys Solutions LLC

ConcepSys Solutions LLC







Conducted at start of project Group session with key team members from ALL levels Should be independently facilitated Attendees are asked to complete the statement § “The project failed because ….”




Results should be analyzed using an FMEA

ConcepSys Solutions LLC





Six Sigma tool to develop a risk management plan for project execution Categorize negative project outcomes (impacts) on: § Severity of impact § Ability to detect § Likelihood of occurrence




Enables formal risk planning and monitoring

ConcepSys Solutions LLC

Category Schedule Procurement

Risk

Impact

Availability of reactor design specialist Qualified fabrication supplier for reactor is booked with other orders

Reactor design and procurement is delayed Reactor fabrication and project completion is delayed

S (severity rating) 9 9

ConcepSys Solutions LLC

Cause(s) Failure to request specialist time in advance to work on reactor design

Failure to commit and reserve shop space in time

O (occurrence rating)

Current controls 3 Requesting specialist time is a milestone on the project schedule which is reviewed weekly for upcoming activities 9 Request advanced funds to commit reactor purchase order and priortize completion of reactor design specifications

D (detection rating) 1

3

ConcepSys Solutions LLC

RPN (risk priority number)

Recommended actions 27 Continue current control

Responsibility and target completion date Project Manager

243 Biweekly communication meeting Procurment Manager with supplier to understand the shop workload

Action taken

ConcepSys Solutions LLC

Category

Schedule

Risk

Availability of reactor design specialist

Impact

Reactor design and procuremen t is delayed

Procuremen Qualified Reactor t fabrication fabrication supplier for and project reactor is completion booked with is delayed other orders

S (severity rating)

Cause(s)

9 Failure to request specialist time in advance to work on reactor design

9 Failure to commit and reserve shop space in time

Responsibili RPN (risk ty and Recommend Current D (detection priority target Action taken controls rating) ed actions number) completion date 3 Requesting 1 27 Continue Project specialist current Manager time is a control milestone on the project schedule which is reviewed weekly for upcoming activities 9 Request 3 243 Biweekly Procurment advanced communicat Manager funds to ion meeting commit with reactor supplier to purchase understand order and the shop priortize workload completion of reactor design specification s

O (occurrence rating)

ConcepSys Solutions LLC




Who is Generation Y? § Graduating college in 2000 or later?





Experienced an explosion in Technology, Media, Telecommunications (TMT) Generation Y myths § Not hard working § Unreliable § Not willing to put the time in § Short attention span

ConcepSys Solutions LLC




Attracting § Company career sites on social networks e.g.

Facebook § Company profiles on Vault.com


Training § Mentorship (traditional and reverse) § Rotation programs § Electronic courses § Team based training

ConcepSys Solutions LLC




Retaining § Managing expectations ▪ Company culture ▪ Career path ▪ Organizational hierarchy norms § Coaching not babysitting

ConcepSys Solutions LLC





Technical excellence is not the only criteria for great project managers Do you to have to manage .. § Global teams? § Less face-to-face meetings? § Diversity?




If so, are you the socially intelligent project manager who succeeds in these situations?

ConcepSys Solutions LLC




Empathy § Do you understand what motivates other people,

even those from different backgrounds? § Are you sensitive to others’ needs?


Attunement § Do you listen attentively and think about how

others feel? § Are you attuned to others’ moods?

ConcepSys Solutions LLC




Organizational Awareness § Do you appreciate the culture and values of the

group or organization? § Do you understand social networks and know their unspoken norms?


Influence § Do you persuade others by engaging them in

discussion and appealing to their self-interests? § Do you get support from key people?

ConcepSys Solutions LLC




Developing Others § Do you coach and mentor others with compassion

and personally invest time and energy in mentoring? § Do you provide feedback that people find helpful for their professional development?


Inspiration § Do you articulate a compelling vision, build group

pride, and foster a positive emotional tone? § Do you lead by bringing out the best in people?

ConcepSys Solutions LLC




Teamwork § Do you solicit input from everyone on the team? § Do you support all team members and encourage

cooperation?

ConcepSys Solutions LLC




Contact me via: § [email protected]




Subscribe to my project management blog at § http://tinyurl.com/pmblog




Connect to me on LinkedIn at: § http://www.linkedin.com/in/adnanasiddiqui