Mj2 Emergency Plan Web

For more information go to http://mj2sandy.blogspot.com May 2009

Mt. Jordan 2nd Ward

EMERGENCY PREPAREDNESS PLAN In response to a declaration of emergency

In response to a declaration of emergency, this plan should be referred to and followed. Included in this plan are: OVERVIEW OF COMMITTEES . . . . . . . . . . . . . . . . . . . . . . . Page 2 NOTIFICATION SYSTEM flowchart . . . . . . . . . . . . . . . . . . . . . Page 4 TELEPHONE CALLING CHECKLIST. . . . . . . . . . . . . . . . . . . . . Page 5 WARD MAP divided by districts . . . . . . . . . . . . . . . . . . . . . . Page 7 LISTING OF DISTRICTS. . . . . . . . . . . . . . . . . . . . . . . . . . . Page 8 BASIC CHECKLIST. . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 11 Please also reference the following important items in case of emergency: •SANDY MT. JORDAN STAKE EMERGENCY PREPAREDNESS PLAN (Yellow cover) •YOUR PERSONAL DISASTER PREPAREDNESS PLANNER, A Citizen’s Perspective (distributed by Sandy CIty, available at http://sandy.utah.gov/planner or link to it from the Mt. Jordan 2nd Ward blog, http://mj2sandy.blogspot.com.

The Emergency Preparedness Committee Chairman will coordinate the implementation of this plan by: •Monitoring that neighborhood notification contacts assigned are currently active and functioning. •Coordinating with the neighborhood notification contacts to ensure that the homes within their district have copies of the Emergency Preparedness Plan and the Basic Checklist easily accessible. •Ensuring that new members of the districts have a copy of the Emergency Preparedness Plan and the Basic Checklist. •Ensuring that all parts of this plan are in the hands of the Emergency Preparedness Plan Communication Committee Members. •Conducting periodic tests of the notification system.

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Mt. Jordan 2nd Ward • Emergency Preparedness Plan

OVERVIEW OF COMMITTEES

COMMITTEE NAME/ COMMITTEE DESCRIPTION MEMBERSHIP EXECUTIVE COMMITTEE Oversee and administrate all aspects of plan.

COMMITTEE RESPONSIBILITIES 1. Coordinate Emergency Preparedness (E.P.) for the ward 2. Ensure its effectiveness 3. See that the E.P. is on agenda for each Ward Correlation Council mtg. 4.Maintain & update Ward Resource List and submit to the Stake to include: a. All medical specialists living in the ward b. Any C.E.R.T. trained members in the ward c. Any communication specialist living in the ward d. Knowledge of any fresh water source in the ward e. Any emergency power and generating equipment in the ward f. Any transportation or heavy equipment and/or operators in the ward

•Bishop (Chair) •Counselors, 1st and 2nd •Membership Clerk

COMMUNICATIONS COMMITTEE

Be familiar with Church emergency communication policies and equipment. Have a list of all members who are amateur radio operators (mode used by Church). Have a diagram of all individuals that should receive information during a state of emergency (see Notifications System flow chart).

1. Provide the description of the emergency. 2. Provide names of members/nonmembers injured, missing or dead. 3. Give the location and extent of area property damage. 4. Provide specific assistance required. 5. Communicate actions being taken to help those in distress. 6. Give only the facts, do not speculate. 7. Be prepared to give status on water, electricity, phone, gas, sewer and roads.

NOTIFICATION COMMITTEE

Responsible for enacting Notification System.

1. After Chair receives word of an emergency, initiates Telephone Calling Checklist. 2. Each member alerts neighborhood notification contacts ensuring everyone in ward boundary is notified and follows Telephone Calling Checklist. 3. Information is relayed according to the Notification System flowchart, and members report back to the Chair.

SHELTER AND CHILD CARE COMMITTEE

Provide emergency shelter as needed and care for children without parents, handicapped, homebound and those w/special needs. Be familiar with Church policies regarding use of Church property and facilities during an emergency.

1. Have a child care plan to be enacted in case of emergency. 2. Use the stake log checking all children in and out of the shelter. 3. Release no child w/out the request from a responsible family member. 4. Obtain a signature of the person picking up the child. 5. Assure shelter accommodates handicapped, homebound and special needs people. 6. Organize activities for displaced individuals of all ages as needed. 7. Be aware of those suffering from trauma and need medical attention. 8. Work with Communications Committee to account for every child.

SECURITY COMMITTEE

Provide limited security when an emergency takes place if needed. Dealing with lawbreakers is the responsibility of authorized law enforcement. Presence of an individual(s) often deters lawbreakers.

1. Always act under the direction of law enforcement when present. 2. Develop a ward security plan, i.e., Neighborhood Watch. 3. Be familiar w/Church and community law envorcement and security policies. 4. Assist in security of evacuated areas if no law enforcement is available or when law enforcement requests. 5. Assist law enforcement in surveillance and protection if requested. 6. Evaluate, secure & maintain neighborhoods, & church property as much as possible.

•Executive Secretary (Chair) •Ward Clerks •Relief Society President

•Bishop (Chair) •Emergency Preparedness Committee Chairman •High Priest Group Leader • Relief Society President • Elders Quorum President

•Primary Presidency (Chair) •Young Women Presidency •Physical Facilities Director

•High Priest Group Leaders

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Mt. Jordan 2nd Ward • Emergency Preparedness Plan

OVERVIEW OF COMMITTEES CONT.

COMMITTEE NAME/ MEMBERSHIP MEDICAL COMMITTEE

COMMITTEE DESCRIPTION

COMMITTEE RESPONSIBILITIES

Identify those people within the boundaries of the ward who have medical training and can assist in case of an emergency where medical aid is not readily available from emergency responders.

1. Identify trained medical personnel within ward and submit to Stake. 2.Identify C.E.R.T. trained individuals and submit list to Stake. 3. Set up and administer First Aid station if needed. 4. Prioritize and treat medical emergencies. 5. Be aware of location of medical facilities in community. 6. Providing training for ward members in First Aid and CPR. 7. Encourage families to have First Aid kits on hand. 8. Function under local medical authorities. 9. Provide counseling to individuals/families as needed. 10. Evacuation Plan/route. 11. Heavy Equipment needs

RESCUE & TRANSPORTATION COMMITTEE

Rescue & transportation is normally accomplished under direction of civil authorities. However, in most serious emergencies when local authorities are pushed to the limit, ward leaders should be prepared to accomplish the assignment without assistance.

1. Be familiar w/community emergency transportation facilities & programs. 2. In case of evacuation, be familiar of local community plans and routes. 3. Have a list of members/nonmembers in ward boundaries that are handicapped, homebound or special needs and submit copy to Stake R&T committee. Let each know that in an emergency they will be checked in. 4. Keep a list of those w/heavy equipment that can be used and submit to Stake. 5. If needed, rescue persons endangered and provide transportation. 6. Transport relief supplies as needed. 7. Check local authorities for locations to house pets in case of rescue.

FAMILY PREPAREDNESS COMMITTEE

Families can get through emergencies if they are prepared. Promote family preparedness.

1. Encourage members to be active in individual and family preparedness. 2. Teach members how to store life sustaining foods and water. 3. Teach sanitation concepts and how to purify drinking water. 4. Teach proper disposal of human waste in event the sewer system is down. 5. Be aware of existing wells in the area. 6. Work under direction of Stake Exec. Committee and local civil authorities.

•Elders Quorum Presidency

•Young Men Presidency

•Relief Society Leaders

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NEIGHBORHOOD NOTIFICATION CONTACTS

EMERGENCY TEAM SUPERVISORS

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DISTRICT 7 Contact A Contact B DISTRICT 8 Contact A Contact B

DISTRICT 3 Contact A Contact B

DISTRICT 4 Contact A Contact B

DISTRICT 12 Contact A Contact B

DISTRICT 11 Contact A Contact B

DISTRICT 10 Contact A Contact B

DISTRICT 9 Contact A Contact B

DISTRICT 16 Contact A Contact B

DISTRICT 15 Contact A Contact B

DISTRICT 14 Contact A Contact B

DISTRICT 13 Contact A Contact B

ELDERS QUORUM PRES. or Counselors

Arrows indicate that information and reporting flow in both directions.

RELIEF SOCIETY PRES. or Counselors

HOME TEACHING FAMILIES

DISTRICT 6 Contact A Contact B

DISTRICT 5 Contact A Contact B

HIGH PRIEST GROUP LEADER or Assistants

(NOTIFICATION CHAIRMAN)

or Counselors

BISHOP

DISTRICT 2 Contact A Contact B

DISTRICT 1 Contact A Contact B

EMERGENCY PREPAREDNESS COMMITTEE CHAIR

EMERGENCY PREPAREDNESS COMMITTEE CHAIR (Coordinator of Plan)

NOTIFICATION SYSTEM

Mt. Jordan 2nd Ward • Emergency Preparedness Plan Notification Committee

Mt. Jordan 2nd Ward • Emergency Preparedness Plan

TELEPHONE CALLING CHECKLIST

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The Notification Chairman (Bishop) receives word that an emergency involving families living within the boundaries of the ward has occurred and receives the following information:

Day & time emergency occurred

Day & time notification was received

Nature & scope of emergency

Name, address, & phone no. Of Name, address, & person to report the phone no. Of person findings & actions calling required

Any instructions necessary to assist in responding to the emergency

The Notification Chairman will relay the information received from Emergency Team Supervisors to the authority who notified him of the emergency. He will then relay any further instructions to the committee members using the “Telephone Calling Checklist” notification procedures. The Chairman, with his assistants, will review the “Disaster Preparedness Resource List” and coordinate help to homes. He will maintain contact with the notifying authority to report needs of homes within ward boundaries, and coordinate assistance to the ward and from the ward.

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The Notification Chairman (Bishop) contacts the Emergency Team Supervisors and informs them:

Day & time emergency occurred

Day & time notification was received

Nature & scope of emergency

Gives any instructions received by the chairman when notified of the event

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Instructs to call or contact their 4 assigned neighborhood notification contacts

Ensure that all homes are contacted by calling individual homes if contact “A” if “B” is not available

Mt. Jordan 2nd Ward • Emergency Preparedness Plan

TELEPHONE CALLING CHECKLIST CONTINUED

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The Emergency Team Supervisors contact the neighborhood notification contacts and informs them:

Day & time emergency occurred

Day & time notification was received by chairman

Nature & scope of emergency

Gives any instructions received by the chairman when notified of the event

Instructs to call or contact all of the homes within their assigned district

Ensure that all homes are contacted and report back to the Notification Chairman

The Emergency Team Supervisors will then call their respective home and visiting teachers and ask them to contact their assigned families to offer aid.

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The neighborhood notification contacts call each home within their assigned district and informs them:

Reviews the “Basic Emergency Preparedness Checklist” with each home:

Day & time emergency occurred

Day & time notification was received by chairman

Nature & scope of emergency

Gives any instructions received by the supervisor when notified of the event

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1. Ask for info. contained in checklist 2. Write down responses separately for each family 3. Ask the home to review instructions to cope w/emergency

Report the results immediately to the Emergency Team Supervisor

BASIC CHECKLIST TORNADO • FLASH FLOOD • EARTHQUAKE • WINTER STORM • HURRICANE • FIRE • HAZARDOUS MATERIALS SPILL This checklist will help you get started. Discuss these ideas with your family, then prepare an emergency plan. Post the plan where every- one will see it—on the refrigerator or bulletin board. I. Prepare a Disaster Supplies Kit Assemble supplies you might need in an evacuation. Store them in an easy-to-carry container such as a back pack or duffle bag. Include: • A supply of water (one gallon per person per day). Store water in sealed, unbreakable containers. Identify the storage date and replace every six months. • A supply of non-perishable packaged or canned food and a non-electric can opener. • A change of clothing, rain gear and sturdy shoes. • Blankets or sleeping bags. • A first aid kit and prescription medications. • An extra pair of glasses. • A battery-powered radio, flashlight and plenty of extra batteries. • Credit cards and cash. • An extra set of car keys.

• Secure anything in your home that can topple over or break loose. • Install smoke detectors on each level of your home. • Rotate medical and emergency supplies.

• A list of family physicians. • A list of important family information; the style and serial number of medical devices such as pacemakers. • Special items for infants, elderly or disabled family members, and pets. II. Create an Emergency Plan Meet with household members to discuss the dangers of fire, severe weather, earthquakes and other emergencies. Explain how to respond to each. • Find the safe spots in your home for each type of disaster. • Discuss what to do about power outages and personal injuries. • Draw a floor plan of your home. Mark two escape routes from each room. • Show family members how to turn off the water, gas and electricity at main switches when necessary. • Post emergency telephone numbers near telephones. • Teach children how and when to call 911, police and fire. • Instruct household members to turn on the radio for emergency information. • Pick one out-of-state and one local friend or relative for family members to call if separated during a disaster (it is often easier to call out-of-state than within the affected area). • Teach children your out-of-state contact’s phone numbers. • Pick two emergency meeting places.

1) A place near your home in case of a fire. 2) A place outside your neighborhood in case you cannot return home after a disaster.

• Take a basic first aid and CPR class. • Keep family records in a water and fire-proof container. 11

aLSO: • Learn your community’s evacuation routes. • Ask your workplace about emergency plans. • Learn about emergency plans for your children’s school or day care center.