Mj2 Emergency Plan
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- Pages: 5
May 2009
Mt. Jordan 2nd Ward
EMERGENCY PREPAREDNESS PLAN In response to a declaration of emergency
In response to a declaration of emergency, this plan should be referred to and followed. Included in this plan are: OVERVIEW OF COMMITTEES . . . . . . . . . . . . . . . . . . . . Page 2 NOTIFICATION SYSTEM. . . . . . . . . . . . . . . . . . . . . . . Page 3 TELEPHONE CALLING CHECKLIST. . . . . . . . . . . . . . . . . . Page 4 WARD MAP divided by districts . . . . . . . . . . . . . . . . . . . Page 6 LISTING OF DISTRICTS. . . . . . . . . . . . . . . . . . . . . . .
Page 7
Please also reference the following important items in case of emergency: •SANDY MT. JORDAN STAKE EMERGENCY PREPAREDNESS PLAN (Yellow cover) •YOUR PERSONAL DISASTER PREPAREDNESS PLANNER, A Citizen’s Perspective (distributed by Sandy CIty, available at www.solutionsforpreparedness.com)
The Emergency Preparedness Committee Chairman will coordinate the implementation of this plan by: •Monitoring that neighborhood notification contacts assigned are currently active and functioning. •Coordinating with the neighborhood notification contacts to ensure that the homes within their district have copies of the Emergency Preparedness Plan and Emergency Checklist easily accessible. •Ensuring that new members of the districts have a copy of the Emergency Preparedness Plan and Emergency Checklist. •Ensuring that all parts of this plan are in the hands of the Emergency Preparedness Plan Communication Committee Members. •Conducting periodic tests of the notification system.
1
Mt. Jordan 2nd Ward • Emergency Preparedness Plan
OVERVIEW OF COMMITTEES
EXECUTIVE COMMITTEE •Bishop •1st Counselor •2nd Counselor COMMUNICATIONS COMMITTEE •Executive Secretary •Ward Clerks NOTIFICATION COMMITTEE •Bishop •Emergency Preparedness Committee Chair •High Priest Group Leader • Relief Society President • Elders Quorum President SHELTER AND CHILD CARE COMMITTEE •Physical Facilities Director •Young Women Presidency •Primary Presidency SECURITY COMMITTEE •High Priest Group Leaders MEDICAL COMMITTEE •Elders Quorum Presidency RESCUE & TRANSPORTATION COMMITTEE •Young Men Presidency FAMILY PREPAREDNESS COMMITTEE •Relief Society Leaders
Each committee’s responsibilities (except the Notification Committee) both before and after an emergency are listed in the Sandy Mt. Jordan Stake Emergency Preparedness Plan (yellow cover.)
2
NEIGHBORHOOD NOTIFICATION CONTACTS
EMERGENCY TEAM SUPERVISORS
3
DISTRICT 7 Contact A Contact B DISTRICT 8 Contact A Contact B
DISTRICT 3 Contact A Contact B
DISTRICT 4 Contact A Contact B
DISTRICT 12 Contact A Contact B
DISTRICT 11 Contact A Contact B
DISTRICT 10 Contact A Contact B
DISTRICT 9 Contact A Contact B
DISTRICT 16 Contact A Contact B
DISTRICT 15 Contact A Contact B
DISTRICT 14 Contact A Contact B
DISTRICT 13 Contact A Contact B
ELDERS QUORUM PRES. or Counselors
Arrows indicate that information and reporting flow in both directions.
RELIEF SOCIETY PRES. or Counselors
HOME TEACHING FAMILIES
DISTRICT 6 Contact A Contact B
DISTRICT 5 Contact A Contact B
HIGH PRIEST GROUP LEADER or Assistants
(NOTIFICATION CHAIRMAN)
or Counselors
BISHOP
DISTRICT 2 Contact A Contact B
DISTRICT 1 Contact A Contact B
EMERGENCY PREPAREDNESS COMMITTEE CHAIR
EMERGENCY PREPAREDNESS COMMITTEE CHAIR (Coordinator of Plan)
NOTIFICATION SYSTEM
Mt. Jordan 2nd Ward • Emergency Preparedness Plan Notification Committee
Mt. Jordan 2nd Ward • Emergency Preparedness Plan
TELEPHONE CALLING CHECKLIST
1
The Notification Chairman (Bishop) receives word that an emergency involving families living within the boundaries of the ward has occurred and receives the following information:
Day & time emergency occurred
Day & time notification was received
Nature & scope of emergency
Name, address, & phone no. Of Name, address, & person to report the phone no. Of person findings & actions calling required
Any instructions necessary to assist in responding to the emergency
The Notification Chairman will relay the information received from Emergency Team Supervisors to the authority who notified him of the emergency. He will then relay any further instructions to the committee members using the “Telephone Calling Checklist: notification procedures. The Chairman, with his assistants, will review the “Disaster Preparedness Resource List” and coordinate help to homes. He will maintain contact with the notifying authority to report needs of homes within ward boundaries, and coordinate assistance to the ward and from the ward.
2
The Notification Chairman (Bishop) contacts the Emergency Team Supervisors and informs them:
Day & time emergency occurred
Day & time notification was received
Nature & scope of emergency
Gives any instructions received by the chairman when notified of the event
4
Instructs to call or contact their 4 assigned neighborhood notification contacts
Ensure that all homes are contacted by calling individual homes if contact “A” if “B” is not available
Mt. Jordan 2nd Ward • Emergency Preparedness Plan
TELEPHONE CALLING CHECKLIST CONTINUED
3
The Emergency Team Supervisors contact the neighborhood notification contacts and informs them:
Day & time emergency occurred
Day & time notification was received by chairman
Nature & scope of emergency
Gives any instructions received by the chairman when notified of the event
Instructs to call or contact all of the homes within their assigned district
Ensure that all homes are contacted and report back to the Notification Chairman
The Emergency Team Supervisors will then call their respective home and visiting teachers and ask them to contact their assigned families to offer aid.
4
The neighborhood notification contacts call each home within their assigned district and informs them:
Day & time emergency occurred
Day & time notification was received by chairman
Nature & scope of emergency
Gives any instructions received by the supervisor when notified of the event
5
Reviews the “Emergency Checklist” with each home: 1. Ask for info. contained in checklist 2. Write down responses separately for each family 3. Ask the home to review instructions to cope w/emergency
Report the results immediately to the Emergency Team Supervisor
Mt. Jordan 2nd Ward
EMERGENCY PREPAREDNESS PLAN In response to a declaration of emergency
In response to a declaration of emergency, this plan should be referred to and followed. Included in this plan are: OVERVIEW OF COMMITTEES . . . . . . . . . . . . . . . . . . . . Page 2 NOTIFICATION SYSTEM. . . . . . . . . . . . . . . . . . . . . . . Page 3 TELEPHONE CALLING CHECKLIST. . . . . . . . . . . . . . . . . . Page 4 WARD MAP divided by districts . . . . . . . . . . . . . . . . . . . Page 6 LISTING OF DISTRICTS. . . . . . . . . . . . . . . . . . . . . . .
Page 7
Please also reference the following important items in case of emergency: •SANDY MT. JORDAN STAKE EMERGENCY PREPAREDNESS PLAN (Yellow cover) •YOUR PERSONAL DISASTER PREPAREDNESS PLANNER, A Citizen’s Perspective (distributed by Sandy CIty, available at www.solutionsforpreparedness.com)
The Emergency Preparedness Committee Chairman will coordinate the implementation of this plan by: •Monitoring that neighborhood notification contacts assigned are currently active and functioning. •Coordinating with the neighborhood notification contacts to ensure that the homes within their district have copies of the Emergency Preparedness Plan and Emergency Checklist easily accessible. •Ensuring that new members of the districts have a copy of the Emergency Preparedness Plan and Emergency Checklist. •Ensuring that all parts of this plan are in the hands of the Emergency Preparedness Plan Communication Committee Members. •Conducting periodic tests of the notification system.
1
Mt. Jordan 2nd Ward • Emergency Preparedness Plan
OVERVIEW OF COMMITTEES
EXECUTIVE COMMITTEE •Bishop •1st Counselor •2nd Counselor COMMUNICATIONS COMMITTEE •Executive Secretary •Ward Clerks NOTIFICATION COMMITTEE •Bishop •Emergency Preparedness Committee Chair •High Priest Group Leader • Relief Society President • Elders Quorum President SHELTER AND CHILD CARE COMMITTEE •Physical Facilities Director •Young Women Presidency •Primary Presidency SECURITY COMMITTEE •High Priest Group Leaders MEDICAL COMMITTEE •Elders Quorum Presidency RESCUE & TRANSPORTATION COMMITTEE •Young Men Presidency FAMILY PREPAREDNESS COMMITTEE •Relief Society Leaders
Each committee’s responsibilities (except the Notification Committee) both before and after an emergency are listed in the Sandy Mt. Jordan Stake Emergency Preparedness Plan (yellow cover.)
2
NEIGHBORHOOD NOTIFICATION CONTACTS
EMERGENCY TEAM SUPERVISORS
3
DISTRICT 7 Contact A Contact B DISTRICT 8 Contact A Contact B
DISTRICT 3 Contact A Contact B
DISTRICT 4 Contact A Contact B
DISTRICT 12 Contact A Contact B
DISTRICT 11 Contact A Contact B
DISTRICT 10 Contact A Contact B
DISTRICT 9 Contact A Contact B
DISTRICT 16 Contact A Contact B
DISTRICT 15 Contact A Contact B
DISTRICT 14 Contact A Contact B
DISTRICT 13 Contact A Contact B
ELDERS QUORUM PRES. or Counselors
Arrows indicate that information and reporting flow in both directions.
RELIEF SOCIETY PRES. or Counselors
HOME TEACHING FAMILIES
DISTRICT 6 Contact A Contact B
DISTRICT 5 Contact A Contact B
HIGH PRIEST GROUP LEADER or Assistants
(NOTIFICATION CHAIRMAN)
or Counselors
BISHOP
DISTRICT 2 Contact A Contact B
DISTRICT 1 Contact A Contact B
EMERGENCY PREPAREDNESS COMMITTEE CHAIR
EMERGENCY PREPAREDNESS COMMITTEE CHAIR (Coordinator of Plan)
NOTIFICATION SYSTEM
Mt. Jordan 2nd Ward • Emergency Preparedness Plan Notification Committee
Mt. Jordan 2nd Ward • Emergency Preparedness Plan
TELEPHONE CALLING CHECKLIST
1
The Notification Chairman (Bishop) receives word that an emergency involving families living within the boundaries of the ward has occurred and receives the following information:
Day & time emergency occurred
Day & time notification was received
Nature & scope of emergency
Name, address, & phone no. Of Name, address, & person to report the phone no. Of person findings & actions calling required
Any instructions necessary to assist in responding to the emergency
The Notification Chairman will relay the information received from Emergency Team Supervisors to the authority who notified him of the emergency. He will then relay any further instructions to the committee members using the “Telephone Calling Checklist: notification procedures. The Chairman, with his assistants, will review the “Disaster Preparedness Resource List” and coordinate help to homes. He will maintain contact with the notifying authority to report needs of homes within ward boundaries, and coordinate assistance to the ward and from the ward.
2
The Notification Chairman (Bishop) contacts the Emergency Team Supervisors and informs them:
Day & time emergency occurred
Day & time notification was received
Nature & scope of emergency
Gives any instructions received by the chairman when notified of the event
4
Instructs to call or contact their 4 assigned neighborhood notification contacts
Ensure that all homes are contacted by calling individual homes if contact “A” if “B” is not available
Mt. Jordan 2nd Ward • Emergency Preparedness Plan
TELEPHONE CALLING CHECKLIST CONTINUED
3
The Emergency Team Supervisors contact the neighborhood notification contacts and informs them:
Day & time emergency occurred
Day & time notification was received by chairman
Nature & scope of emergency
Gives any instructions received by the chairman when notified of the event
Instructs to call or contact all of the homes within their assigned district
Ensure that all homes are contacted and report back to the Notification Chairman
The Emergency Team Supervisors will then call their respective home and visiting teachers and ask them to contact their assigned families to offer aid.
4
The neighborhood notification contacts call each home within their assigned district and informs them:
Day & time emergency occurred
Day & time notification was received by chairman
Nature & scope of emergency
Gives any instructions received by the supervisor when notified of the event
5
Reviews the “Emergency Checklist” with each home: 1. Ask for info. contained in checklist 2. Write down responses separately for each family 3. Ask the home to review instructions to cope w/emergency
Report the results immediately to the Emergency Team Supervisor
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