Mission Trip Procedure 2-26-09

WINDERMERE MINISTRIES GLOBAL MISSIONS TRIP PROCEDURE GUIDELINES DATE COMPLETED 1 Pray for God's guidance as to which trip He wants you to go on. Keep your heart and mind open as the country God wants you to go to may not be the one that you had in mind. 2 Complete the WM Global Missions Trip Application form indicating the trip you are applying for and your method of payment. Attach a check to the application in the amount of $200 made payable to Windermere Ministries. On the memo line of the check write "Global Missions Financial Assistance Fund." Instead of attaching a check to pay the deposit, you have the option of paying by credit card when you register on e3's web site. 3 Write your personal testimony (use example provided by the Global Missions Department which will be entered onto your e3 Partners' (e3) on-line registration form. 4 Register on e3's web site: http://www.e3partners.org On left column click on "Apply for a Trip" Click "I have been on a trip" or "I have not been on a trip" (whichever applies) Read and accept "Statement on Biblical Unit" if you agree with the statement Click on "Agree" or "Do Not Agree" Click on "Continue" Scroll down to find the country YOU are traveling to Find YOUR trip date Click on "Apply" for Application Fill in requested information then click on "Continue" Complete application 5 After you register on e3's website, you will be sent an e-mail from e3 with important information along with the form "Initial Deposit Coupon/Medical Release Form/Pastor Endorsement." Sign where requested and have the form also signed by your pastor or by WM Global Missions Associate Pastor. After the form has been signed, mail the form with two copies of your passport to e3 and a copy to the WM Global Missions Department. 6 Notify the WM Global Missions Department that you have completed the registration (407) 876-2234, extension 227, or e-mail: [email protected] 7 Sign WM "Statement of Faith", and then sign WM "Campaign Release" form in front of a notary (If you have signed these forms previously and they are on file in the Global Missions Department, there is no need to submit these forms again.) 8 At least 75 days prior to the actual date of the trip, The following must be sent to the Global Missions Department located at First Baptist Church of Windermere, 300 Main Street Windermere, FL 34786: a. Your signed application indicating which financial option you will be using b. Your check in the amount of $200 made payable to Windermere Ministries. If you wish to pay the registration fee directly to e3 when you register on e3's web site, mark the box on the Application form that you will be paying e3 direct for the registration fee c. Copy of the picture and signature page of your passport d. Notarized Campaign Release form (if this is your first trip) e. Statement of Faith (if this is your first trip)

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DATE COMPLETED 9 If you do not possess a passport, apply for one immediately (see Passport Information Procedure or go to the web site: www.travel.state.gov). Passport expiration date must be at least 6 months later than the return date of the mission trip or you need to apply for renewal. 10 Prepare a financial support letter (unless you chose option 1 or 2) using the sample financial support letter provided by the Global Missions Dept. Send copy to Global Missions for approval. Coordinator for approval. 11 When the letter has been approved, prepare one letter per $50 of the cost of the trip, i.e., if the trip costs $2,500 the applicant will need to mail 50 letters. If the cost is $3,500 then 70 letters will need to be mailed. The $200 deposit you paid is not to be deducted from the cost of the trip for purposes of computing how many letters you need to mail. Stamped, self addressed envelopes are to be included with each letter being mailed. It is important that all donations be sent to you in the self-addressed, stamped envelope that you enclose with each letter and not sent directly to WM. Donation checks must be made payable to Windermere Ministries with a notation on the memo line "Global Missions Financial Assistance Fund." The financial assistance letters provided by e3 Partners on their web site are not to be used unless you are paying for the trip yourself and not using WM Global Missions Financial Assistance Fund. 12 Turn in your letters, unsealed addressed mailing envelopes, self-addressed stamped envelopes, and mailing list to the WM Global Missions Department within 5 days of the submittal of your WM Missions Application. In addition to the required amount of letters to be mailed, participant may send e-mails to any number of potential donors (including those that have already been sent regular U.S. postal mail appeals) to become financial partners; however, e-mail letters and e-mail communications cannot be used to substitute for the required minimuim amount of letters that need to be sent by the U.S. postal mail service. No funds will be sent to e3 Partners by WM for the you unless you complete this procedure and pay the $200 deposit. Also, if you do not submit the number of letters required, you will need to pay $50 per letter for each letter that is lacking from the total number of letters required. 13 Mail or deliver donation checks as you receive them to WM Global Missions. Enclose a note with the checks stating that the checks are to be applied to your account for your trip to the particuilar country you are going to, and also note the e3 trip code. Checks must be made payable to Windermere Ministries (not payable to you). 14 Contact people who have not responded to your donation letters within a few weeks to make sure they received it, and see if they have any questions regarding the trip. This can be done by way of telephone or e-mail. 15 The first 50% (including $200 deposit) of the cost of the trip is due 90 days prior to the start of the trip and is to be paid by you either by funds raised or by personal donations. donations. The balance 16 The remaining balance (50% or less) will be paid by WM 30 days prior to the start of the trip. 17 If you chose option #3, follow up with potential donors (e-card, phone call, meetings)

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18 Watch DVD and read the "Go Team Guidebook" that e3 will send to you prior to the trip 19 Practice saying your testimony and presenting the Gospel using the EvangeCube

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DATE COMPLETED 20 Participate in e3 training conference calls and WM Global Missions training meetings. 21 Send out the mission trip prayer calendar that you will receive from WM to all of your prayer and financial partners so they can be praying for the trip. 22 Be diligent about preparing spiritually for the trip by reading your Bible and praying daily.

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Upon return from your trip, it is important that you do the following: ● Continue sending WM any checks or donations you receive for the mission trip. Funds raised in excess of the trip cost will be considered as a donation to the WM Global Missions Financial Assistance Fund. These donations help to provide funds for WM to be able to continue its program to assist people to go on mission trips.

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● Send WM Global Missions Department the following: a. 2 or 3 meaningful pictures from your trip b. A testimony (war story) of what happened on your trip c. The number of churches planted by the total team____ and by you ____ c. The number of churches strengthened by the total team ____ and by you____ d. The number of professions of faith by the total team ____and by you ____ e. The number of gospel presentations by the total team ____ and by you ____ ● Send letters and pictures to your prayer and financial partners to thank them for their partnering with you, as well as providing them with information and results of the trip. ● Start praying for God's guidance as to when and where God wants you to serve Him again on another mission trip.

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● Encourage others to go with you

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For further information or questions, please call or e-mail: Auzelio Santini, Associate Global Missions Pastor (407) 876-2234, ext. 227; cell (407) 925-8413 [email protected] or Marilynn Hesse, Global Missions Coordinator (407) 876-2234, ext. 261 [email protected] Global Missions Department Windermere Ministries 300 Main Street Windermere, FL 34786

2/26/09