Kwa Minutes - Nov 2008

KIWI WEST AQUATICS INCORPORATED MINUTES OF MEETING Thursday 27 November 2008, 6.15pm PRESENT: Craig Bailey, Kelly Jemmett, James Elkington, Carol Pound, Karen Wilkinson, Karen Stothart, Zoe Athersuch. APOLOGIES: Denise Marshall, Andrew Nicholls, Leigh Buchanan, Roger Gannon. COMMITTEE MEMBERS: Moved that Craig Bailey be elected and appointed as President for the club. Kelly Jemmett/James Elkington Moved that Carol Pound be co-opted onto the committee as committee member. Kelly Jemmett/James Elkington MATTERS ARISING FROM MINUTES OF THE LAST MEETING: All Stars Carnival: Zoe banked the money. (attached schedule) It was moved that the Minutes of the Meeting held on 23 October 2008 be confirmed as a true and accurate record. Craig Bailey/Karen Stothart CORRESPONDENCE: (Schedule attached) MSC letter received re: Towels, Dais, and clash of meets. (attached) Towels from IceBreakers: These have now been handed to recipients. Moved that Schedule of Correspondence received and despatched from to 23 October to 27 November 2008 be accepted as a true and accurate record. Roger Gannon/James Elkington

TREASURER’S REPORT Financials for September/October done by Fiona. Distributed to members to look through. (financials attached) Moved that the financials for September/October 2008 be approved and passed for payment. James Elkington/Craig Bailey COACHES REPORT: Andrew/Roger not present. FUNDING Funding declined for Senior Camp. Karen to apply again as follows. It was resolved on 27 November 2008 that application be made to the Lion Foundation for a total of $1,020 [One thousand and twenty dollars only] for van hire to transports swimmers to and from Hawera for Senior Camp. James Elkington/Craig Bailey It was resolved on 27 November 2008 that application be made to the Pub Charity for a total of $1,000 [One thousand dollars only] for pool hire in Hawera for 25 swimmers to train in for Senior Camp. James Elkington/Craig Bailey It was resolved on 27 November 2008 that application be made to Central Energy Trust for a total of $1,742.90 [One thousand and seven hundred and forty two dollars and ninety cents only] for a laptop computer for the Club to use for financial records and accounting purposes. James Elkington/Craig Bailey It was resolved on 27 November 2008 that application be made to Kia Toa for a total of $625.00 [Six hundred and twenty five dollars only] for accommodation for 25 swimmers for Senior Camp in Hawera. James Elkington/Craig Bailey Karen Wilkinson to get together with James for a funding plan 2009 so we can apply for funding in advance.

RACE SECRETARY Letter received confirming meet for August for Xcelerate Meet. No frills meet. (letter attached) All Stars Carnival: Thank you flyers/notices to be handed to sponsors etc for All Stars Carnival. Zoe has a list of sponsors. Project Plan to be organised by James for 2009 meet.

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OTHER BUSINESS: Signatories: Wendy/Fiona to be taken off as signatories. Roger to organise this. Senior Camp: Sarah-Jane has asked that the Club pay for $15 for cap/sunglasses for the swimmers for senior camp. Moved that Sarah-Jane buy caps/sunglasses for the swimmers going to Senior Camp. Club to fund this. Craig Bailey/Zoe Athersuch Cameron Gillespie is transferring to Ice Breakers. They have just registered with Kiwi but only within the last week or so. Moved that Liz Tozer be refunded $100 for registration fee. James Elkington/Carol Pound

Next Meeting:

Thursday, 18 December 2008 @ 6.15pm.

Meeting Closed:

7.05 pm

________________________ CRAIG BAILEY PRESIDENT

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