Key Club Divisional Minutes 052809

Key Club Divisional Meeting May 28, 2009 Division 7 Oceanside High School Lt. Governor Shellee Wong Minutes Recorded by IP Lt. Governor Ronnie Instrella

I) Lt. Governor Shellee calls the meeting to order at 7:10pm II) At 7:11pm, Division 7 Webmaster and East Rockaway High School President Dylan Gross led the group in the Pledge of Allegiance. III) At 7:13pm, Baldwin High School Vice President Regina Zick led the meeting in the Key Club Pledge. IV) At 7:14pm, Immediate past Lt. Governor Ronnie Instrella began roll call. The following clubs were present at the Divisional Meeting a) Baldwin: 11 members b) East Rockaway: 2 Members c) Lawrence: 3 members d) Lynbrook: 4 members e) Oceanside: 10 members f) Valley Stream South: 2 members V) The following Clubs were absent at the meeting a) Freeport High School b) Hewlett High School c) Lawrence Academy High School d) Long Beach High School e) Malverne High School VI) At 7:15pm, a member from Baldwin high school entered the meeting. Baldwin has a total of 12 members present at the meeting. VII) At 7:18pm, Shellee led the group in an icebreaker entitled “the Ball Challenge”. VIII) At 7:20pm, a member from Baldwin high School entered the meeting during the icebreaker. Baldwin has a total of 13 members present at the meeting. IX) At 7:24pm, Lt. Governor Shellee Wong introduces Keynote speaker, Santi Wong X) Club Updates began at 7:36pm a) Baldwin High School reported that they have been preparing presentations for the elementary school in support of the Kiwanis Pediatric Trauma Center’s Safe Kids project. They promoted conservation in support of the governor’s project, “Our World, Our Focus”. In addition, Baldwin reported that they volunteered at their senior center and held two walks; this includes the aids walk with division 11 and the Scleroderma Walk, a prospective event. They are also hosting their first annual relay for life on June 13th-14th, 2009. b) Oceanside high School reported that they have been consistently holding both bake sales and Iced Coffee sales in support of Oceanside’s first annual relay for life, an event sponsored by the American Cancer Society.

Oceanside has also held a food drive at their local church, helping to stock their food pantry. Since the 2009 Leadership Training Conference, Oceanside started collecting dues for the upcoming school year, in order to reach the early bird dues deadlines. The club also reported that they started a committee system in an effort to become more involved on a divisional and district level. Recently, Oceanside hosted a blood drive at the High School; members volunteered by working at the tables for registration and escorting donors throughout the day. c) East Rockaway High School reported that they have two prospective events. The first is another of their frequent movie nights. This time, the club chose to donate the money they raised to one of the district projects: The VH1 save the music foundation. The second is a large community event entitled “Huckleberry Frocklic”. Division 7 Webmaster and East Rockaway president Dylan Gross invited the division to attend this event. d) Valley Stream South reported that over the past few months, their club has successfully held clothing drives and bake sales within their school. Members from Valley Stream Key Club also visited their local senior center, and attended Walks to support cancer research. e) Lynbrook High School reported that their club hosted a senior citizen holiday dinner at their local recreation center. To add, Lynbrook held a Prom Dress Drive at Nassau Community College. Members also participated in the Mitch C. walk, a fundraiser dedicated to a teacher who passed away from Lynbrook. They also volunteered at their ‘Superbowl for caring event’ and held a canned food drive. f) Lawrence High School reported that they successfully held and organized a relay for life within their school, as well as a benefit concert, both in support of the American Cancer Society. On April 23rd, 2009, Lawrence Key Club volunteered to clean up Woodmere Park. On May 3rd, 2009, members volunteered at the Special Olympics. Members also volunteered at a blood drive held within Lawrence High School. The school collected close to 150 pints of blood. In support of the ALS Walk, Lawrence Key Club was able to raise over $8000. Lawrence continues to hold a yearlong clothing drive, an ongoing event. They were already able to collect over 150 bags of clothes. XI) Old Business XII) At 7:45pm, Lt. Governor Shellee spoke about the importance of monthly report forms. The next Monthly Report is due on June 7th. The Monthly Report Forms are available online on the district website. XIII) At 7:46pm, Lt. Governor Shellee spoke about the importance of the District mailing list. XIV) Lt. Governor Shellee spoke about the newly created Division 7 website. Division 7 Webmaster Dylan is the creator and editor of the website. It is important for clubs to send information and updates to Dylan to be posted on the website. XV) Lt. Governor Shellee spoke about the importance of reaching the dues deadline next year. Clubs will not be in good standing if deadlines are not met. It should be a priority of all clubs to reach deadlines, even the early bird deadlines if possible.

XVI) Lt. Governor Shellee spoke about State updates on District Projects. There are 8 district projects this year. There is a focus on Kiwanis related projects; these include The Kiwanis Pediatric Trauma Center, Kamp Kiwanis, Kiwanis Pediatric Lyme, and Local Causes XVII) Lt. Governor Shellee spoke about the newly established district goals. This year, the goal for District Projects is $175,000. The goal established for the Governor’s Project is 14,000 hours. XVIII) Lt. Governor Shellee spoke about the importance for the Distinguished Key Clubber Award. The deadline for this award is March 1st, 2009. Lt. Governor Shellee is the committee chair for the Distinguished Key Clubber award this year. XIX) Lt. Governor Shellee spoke about the importance of Kiwanis Relations. Club officers and members should invite Kiwanians to their meetings. It is important to stay in constant contact with their Kiwanians. It is easier for a Key Club members or officer to approach a Kiwanian than it is for a Kiwanian to approach a Key Club member. XX) The Scleroderma Walk will be held on June 7th, 2009. Lt. Governor Shellee invited the entire division to attend the Scleroderma Walk. XXI) Lt. Governor Shellee spoke about the upcoming relay for life in Baldwin and Oceanside High School. Both events are held to benefit the American Cancer Society. XXII) This Saturday, May 30th, 2009, Oceanside Key Club is hosting a bowling event in support of its first Relay for Life. Lt. Governor Shellee invited the entire division to attend. Executive Assistant Max handed out flyers for the event. XXIII) Lt. Governor Shellee invited the division to East Rockaway’s Huckleberry Frolic. Division 7 Webmaster Dylan gave a description of the event. XXIV) Lt. Governor Shellee spoke about sending in Lieutenant Governor Evaluation Forms. These forms are found online on the district website and should be submitted periodically. XXV) Lt. Governor Shellee encouraged the division to invite her to their club meetings. Clubs will be notified in advance and are expected to hold meetings during the scheduled visit date. XXVI) Lt Governor Shellee spoke about submitting Service Spotlight Articles. Club officers or members should write – in approximately 250 words – articles that highlight an event that was important or successful. XXVII) Lt. Governor Shellee spoke about her upcoming newsletter. In an effort to save paper, Lt. Governor Shellee will be sending her next newsletter to all club officers via email only. XXVIII) At 8:00pm, Lt. Governor Shellee adjourned the meeting. Lt. Governor Shellee requested that all Presidents and Vice Presidents – or two officers from each club – stay for a Presidents Council Meeting. XXIX) Presidents and Vice Presidents Meeting was called to order at 8:11pm XXX) Lt. Governor Shellee spoke about the early bird dues deadlines. If clubs do not meet the deadlines, their club will be in poor standing XXXI) Lt. Governor Shellee spoke about club meetings. Clubs should have meetings a minimum of twice a month. Club officers need to make sure they stay in constant contact with the members of their club in order to maintain stable communication throughout the year. Club members should receive

frequent updates. Lt. Governor Shellee requests that club officers send updates to her via email. It should include a brief description of what the clubs has been doing. Club officers are allowed to create an update in bulleted form. Clubs should to ask Shellee for help with Monthly Report forms if they are confused or concerned. XXXII) Lt. Governor Shellee spoke about the Monthly Report Forms. Lt. Governor Shellee encourages all officers to stay in contact with her if they need help with updates for forms. Club officers should constantly check their facebook for updates and messages. XXXIII) Lt. Governor Shellee spoke about club projects. This topic is included in the Distinguished Key Clubber checklist that was handed out during the divisional meeting. Members are encouraged to write and sign advocacy letters throughout the year. Sample advocacy letters are available on the district website. XXXIV) Lt. Governor Shellee spoke about this year’s major emphasis project entitled, “live to learn”. XXXV) Lt. Governor Shellee spoke about the importance of attending divisional meetings. It is included in the criteria for the Distinguished Key Clubbers’ Award. XXXVI) Lt. Governor Shellee spoke about having meetings through the end of the year even if the school year is winding down and events are becoming less frequent. Clubs should hold executive board meetings even if the club does not regularly meet during the summer. XXXVII) Lt. Governor Shellee spoke about the importance of handing in Monthly Report Forms in a timely fashion. XXXVIII) Lt. Governor Shellee spoke about fundraising report forms. Clubs need to report on everything that they fundraise throughout the year. Some form of proof needs to be submitted as well. XXXIX) Lt. Governor Shellee spoke about submitting the Lieutenant Governors Evaluation forms. Lt. Governor Shellee describes it as a ‘complaint box’. The form can be found and submitted online. A receipt is given after a successful submission. XL) Lt. Governor Shellee spoke about the possibility of chartering a K-Kids. She considers it an important goal this year. Clubs should let Kiwanians know that they would like to charter a K-Kids club in their elementary school. Clubs should talk to the school’s principal for help. Key Clubbers need to train all officers. XLI) Adjournment of the President’s Council meeting.