James Webb Internship

Office of Research Training and Services Smithsonian Institution

JAMES E. WEBB INTERNSHIP PROGRAM for MINORITY UNDERGRADUATE JUNIORS, SENIORS AND GRADUATE STUDENTS IN BUSINESS AND PUBLIC ADMINISTRATION

The Office of Research Training and Services awards stipends to support internship projects at the Smithsonian Institution for U.S. minority undergraduate junior, seniors and graduate students in business and public administration. This program was established in honor of the late James. E. Webb, Regent Emeritus and former Administrator of the National Aeronautics and Space Administration (NASA), to promote excellence in the management of not-for-profit organizations. These opportunities are intended to increase participation of minority groups who are underrepresented in the management of scientific and cultural organizations. Interns are placed in offices, museums, and research institutes throughout the Smithsonian Institution. Internships are full-time (40 hours per week), ten week appointments during the summer, fall and spring. Stipend awards are $450 per week, with additional travel allowances offered in some cases. Eligibility and Requirements: When they apply, applicants must be formally enrolled in as an undergraduate (with academic standing as a junior or senior) or in a graduate program of study in business or public administration or have completed their degree within the past four months. Students are generally expected to have an overall G.P.A. of 3.0 or its equivalent. The relevance of an internship at the Smithsonian to the student's academic and career goals will be an important part of the evaluation of an applicant. Applicants should note that it is not possible for the Office of Research Training and Services to arrange an internship project or award a stipend to all qualified candidates. Applying: The attached application form should be submitted to the Office of Research Training and Services with the required essay, résumé and transcripts (unofficial copies are acceptable; graduate students should submit both undergraduate and graduate transcripts). The attached reference forms and a copy of the applicant's essay should be provided to two referees. References in sealed envelopes, signed over the flap, may be submitted by the applicant with the other materials or sent directly by the referees to this office. It is the applicant's responsibility to ensure that all required materials are received in time for inclusion in the review of the application. Summer applicants will be notified of decisions by April 15th. Applications must be submitted by the Postmark Deadline of February 1st for Summer or Fall and October 1st for Spring. If you have any questions about the program or application please contact: Office of Research Training and Services Smithsonian Institution Victor Building Suite 9300 MRC 902 PO Box 37012 Washington, DC 20013-7012 rev.6/06

Tel: 202.275.0655 Fax: 202.275.0489 E-mail: [email protected] Internet: www.si.edu/research+study

Smithsonian

The Smithsonian Institution was established in 1846 with funds bequeathed to the United States by James Smithson. The Institution is as an independent trust instrumentality of the United States holding some 140 million artifacts and specimens in its trust for “the increase and diffusion of knowledge.” The Institution is also a center for research dedicated to public education, national service, and scholarship in the arts, sciences, and history. The Smithsonian is composed of seventeen museums and galleries, the National Zoo, and numerous research facilities in the United States and abroad. Nine Smithsonian museums are located on the National Mall between the Washington Monument and the Capitol. A three-level underground building houses two museums and the S. Dillon Ripley Center, which includes the International Gallery, offices, and classrooms. Five other museums and the Zoo are elsewhere in Washington, DC, and both the Cooper-Hewitt National Design Museum and the National Museum of the American Indian are in New York City. For more information about the Institution: The annual reports for the Institution can be found at http://www.si.edu/opa/annualrpts/

Sample of Past Projects Supported by the

James E. Webb Internship Program Archives of American Art (AAA) ƒ

Help plan an intensive project to collect documentation on Puerto Rican artists and art organizations

Asian Pacific American Program (APAP) ƒ

Studying the assessment of priorities for holdings of the Asian Pacific American Program

Center for Folklife and Cultural Heritage (CFCH) ƒ ƒ ƒ

Organizing reports and documentation for the business and finance structure of Smithsonian Folkways Analysis, Consolidation, and Improvement of Financial Reports Assisting with Promotion of Folklife Festival, Gathering of Materials for the Website, and Serving as a Liaison with Arabic Speaking Participants

National Air and Space Museum (NASM) ƒ ƒ

Helping to Create Linkable Spread Sheets, Templates, and/or Pivot Tables for the National Museum of Air and Space Administration Office Assisting in the development and redesign of marketing materials

National Museum of American History (NMAH) ƒ ƒ ƒ

Analysis of career development paths at the National Museum of American History Processing personnel actions, records and programs Analyzing data, reviewing resources and standards of service at the National Museum of American History

National Museum of the American Indian (NMAI) ƒ ƒ

Working with special events planners, participating in meetings to discuss opening activities for NMAI Pow Wow, and compiling materials about participants Researching/Preparing a financial history of the Public Programs at the George Gustav Heye Center

Office of Development (OD) ƒ ƒ

Redesigning a Brochure and other Marketing Materials, and Documenting Existing Procedures and Developing Additional Procedures Related to Membership Services Analyzing the current record keeping system for donors and prospects

Office of Equal Employment and Minority Affairs (OEEMA) Assisting with updating People Soft and Small Business vendor maintenance databases Office of Environmental Management and Safety (OEMS) Assist implementing a computerized medical records system Office of Human Resources (OHR) ƒ ƒ ƒ

Inventory Office of Human Resources electronic forms; develop a survey instrument to assess how effectively these forms are used, improvements or modifications; work on OHR website. Outreach activities with organizations and individuals to assist the Office of Human Resources in locating more Latino candidates for job vacancies. Working on the identification and development of training plans for supervisors and managers

Office of Planning, Management and Budget (OPMB) ƒ ƒ ƒ ƒ ƒ ƒ ƒ

Assisting in the redesign of the OPMB FY2000 budget book, development of training materials, and review of Smithsonian financial directives Responsible for Reviewing Budget Call Process, Researching Potential Outsourcing Opportunities and Survey of Reimbursable Rates Financial reporting to museum boards Preparing the Institution's FY 2003 monthly budgets Assisting with the Smithsonian Revenue Sharing Agreement Master Plan Responsible for Reviewing Budget Call Process, Researching Potential Outsourcing Opportunities and Survey of Reimbursable Rates Assisting with the coordination of the Institution's federal and trust budgets

Office of Policy and Analysis (OP&A) ƒ ƒ

Working with two research teams on a recently opened exhibit and the workability of a new building Developing an Outline/Guide for Analyzing Ethnographic Interviews, Conducting Ethnographic Interviews with Visitors and Reviewing Literature

Office of Protection Services (OPS) ƒ

Modernization of NASM's and MSC's electronic security systems, designing the Hirshhorn's security systems and administration for multiple facilities

Office of Sponsored Projects (OSP) ƒ ƒ ƒ ƒ ƒ

Assisting with the development of a marketing plan Editing and updating of the Principal Investor's Guide, compiling survey results, developing financial reports, and research funding information Analysis of information processes for management of proposal development Working with financial management of grants and contracts Assisting in the Administrative and Financial Division in Meeting Development and Planning, Spreadsheet Analysis, and Financial Reconciliation

Office of the Under Secretary for Science (OUSS) ƒ

Coordinating budgetary and program information from science units

Smithsonian American Art Museum (SAAM) ƒ ƒ ƒ ƒ

Assisting with the development of marketing materials and business cases Assisting with the management of the database and developing the Work Control Center Researching corporate sponsors for Latino initiatives at the National Museum of American Art Researching capital campaign prospects for the National Museum of American Art

Smithsonian Business Ventures (SBV) ƒ ƒ ƒ ƒ

Analysis of current marketing programs and developing recommendations on how to proceed to optimize from a cost/benefit perspective. Developing and Implementing Consumer Research Products Assisting with the development of the operating budget for museum stores for fiscal year 2005 "Conducting Extensive Observations including ""Secret Shoppers"" at All of the Smithsonian Institution's Gift Store Locations and Analyzing the Results"

Smithsonian Tropical Research Institute (STRI) ƒ ƒ

Conducting surveys related to the development of STRI's college level courses in tropical ecology and marine biology. Developing a strategic and operational plan for the bookstore at STRI

Under Secretary for American Museums and National Programs (USAMNP) ƒ

Developing and maintaining a documentary history of FY 2004 and FY 2005 federal and trust budgets

SMITHSONIAN INSTITUTION OFFICE OF RESEARCH TRAINING AND SERVICES

JAMES E. WEBB INTERNSHIP PROGRAM APPLICATION for MINORITY UNDERGRADUATE JUNIOR, SENIORS AND GRADUATE STUDENTS in BUSINESS & PUBLIC ADMINISTRATION

1. Application for:

□

Summer (starting June 1)

□

□ Spring (starting February 1)

Fall (starting October 1)

deadline February 1

deadline February 1

deadline October 1

2. Name: (family name)

(first name)

(middle initial)

Citizenship:

3. Date of Birth:

□ Female

Visa Status:

□ Male

3a. Complete current address:

Telephone number:

E-mail:

Dates until and times you can be reached at this address:

3b. Complete permanent address (if different):

Telephone number: 3c. Address to which all correspondence should be sent:

□

□ Permanent

Current

4. Present academic level or status: 5. Please provide information below for each college/university attended and /or attending:

School:

Major:

Overall G.P.A.:

Major G.P.A.:

Dates Attended:

Degree(s) & Date(s) Awarded/ Expected:

(Please provide transcripts for all undergraduate and graduate schools. Unofficial copies are acceptable.) rev. 10/06

Deadline: Feb 1 / Oct 1

6.

List specific academic courses taken or special skills (such as computer experience) which you feel would be particularly relevant to an internship in business or public administration at the Smithsonian.

7.

Prepare and attach a two to four page essay addressing the following points: 1. What are your career goals and interests. 2. How do you see an internship at the Smithsonian relating to your career goals. 3.

8.

Your past and present academic history and other experiences which you feel have prepared you for an internship in business or public administration.

Attach a resume

9. List the names and addresses of two references who you have asked to provide recommendations: (Recommenders should be provided with one of the attached reference forms and a copy of your essay. Reference forms can be mailed to the Office of Research Training and Services or returned to the applicant in sealed envelopes, signed over the flap to be submitted with the application.) 1)

2)

10.

Please indicate how you first learned about this program:

11.

If you have applied for or had an internship at the Smithsonian through another office or unit please indicate where and when:

12.

Have you made arrangements with your college or university to receive academic credit for an internship if it is awarded? YES NO

Submit FIVE complete copies of your application, essay, resume and transcripts by the deadline February 1st or October 1st to the Office of Research Training and Services, Smithsonian Institution, 470 L'Enfant Plaza Suite 7102, MRC 902 PO Box 37012, Washington, DC 20013-7012.

______________________________________________ Signature

Date

SMITHSONIAN INSTITUTION JAMES E. WEBB INTERNSHIP PROGRAM FOR MINORITY UNDERGRADUATE JUNIOR, SENIORS AND GRADUATE STUDENTS in BUSINESS & PUBLIC ADMINISTRATION

To Be Completed By the APPLICANT: Name:

Application Deadline:

College/University:

Anticipated Graduation Date:

To Be Completed By The REFERENCE: Thank you for taking the time to complete this recommendation for an applicant to the James E. Webb Internship Program. Through this program financial support is made available to U.S. minority students pursuing academic internship projects in business and public administration under the supervision of Smithsonian professional staff members. Your evaluation and comments will be important in the selection process. How long have you known the applicant? In what capacity? How would you rate the applicant in the following areas?

Academic Ability: Academic Potential: Curiosity/Initiative: Dependability:

Below Average

Average

□ □ □ □

□ □ □ □

Good

Very Good

Excellent

□ □ □ □

□ □ □ □

□ □ □ □

Written evaluations of applicant's academic and work experience, participation in extracurricular activities, motivation and potential for benefiting from a Smithsonian internship are particularly useful to the review committee in making decisions. Please use space on this form or another page to provide further comments.

Note the application deadline is February 1st or October 1st. Please return your recommendation to the applicant in a sealed envelope or to the address below in time for inclusion in the review process. Name, Title, and Position (please print): Organization:

Telephone:

Signature:

Date: Office of Research Training and Services, Smithsonian Institution 470 L'Enfant Plaza Suite 7102, MRC 902 PO Box 37012, Washington, DC 20013-7012 Fax: 202.633.7069, Tel: 202.633.7070, e-mail: [email protected] www.si.edu/research+study

SMITHSONIAN INSTITUTION JAMES E. WEBB INTERNSHIP PROGRAM FOR MINORITY UNDERGRADUATE JUNIOR, SENIORS AND GRADUATE STUDENTS in BUSINESS & PUBLIC ADMINISTRATION

To Be Completed By the APPLICANT: Name:

Application Deadline:

College/University:

Anticipated Graduation Date:

To Be Completed By The REFERENCE: Thank you for taking the time to complete this recommendation for an applicant to the James E. Webb Internship Program. Through this program financial support is made available to U.S. minority students pursuing academic internship projects in business and public administration under the supervision of Smithsonian professional staff members. Your evaluation and comments will be important in the selection process. How long have you known the applicant? In what capacity? How would you rate the applicant in the following areas?

Academic Ability: Academic Potential: Curiosity/Initiative: Dependability:

Average

Below Average

Good

Good

Very Excellent

□ □ □ □

□ □ □ □

□ □ □ □

□ □ □ □

□ □ □ □

Written evaluations of applicant's academic and work experience, participation in extracurricular activities, motivation and potential for benefiting from a Smithsonian internship are particularly useful to the review committee in making decisions. Please use space on this form or another page to provide further comments.

Note the application deadline is February 1st or October 1st. Please return your recommendation to the applicant in a sealed envelope or to the address below in time for inclusion in the review process. Name, Title, and Position (please print): Organization:

Telephone:

Signature:

Date: Office of Research Training and Services, Smithsonian Institution 470 L'Enfant Plaza Suite 7102, MRC 902 PO Box 37012, Washington, DC 20013-7012 Fax: 202.633.7069, Tel: 202.633.7070, e-mail: [email protected] www.si.edu/research+study