Inward Outward

Format for Inward Register: In Bound procedure Objective: To ensure all in coming materials are accounted and reflected in books of accounts. In bound categorize the following types:     

In Bound from the Factory In Bound from ports In Bound from Vendors In Bound from Stock Transfer notes from other location of ware house In Bound from site/return from sales/customers (Reverse Logistics)

Documental References: From Factory:

Modvat/Cenvat Invoice, ( in triplicate ) packing slip, Delivery Note, Counter Foil of Road Permits if any, Lorry receipt/air way bill/courier Docket

From ports :

Customs Import Invoice, shipping clearance Bills, Loading Slip, Packing slip, Mate’s Reports, Lorry Receipt

From Vendors: Modvat/Cenvat Invoice, Delivery Challan From Other ware houses: (Internal Stock transfer Note) Stock transfer Note, packing Slip, Road Permit counter foil if any, Lorry Receipt//air way bill/courier Docket.

Check list for Documents: Invoice No and Date Cenvat Invoice Consignee Name and Address Pan No, Tin No Quantity of Materials Description of Material

y/n o y/n o y/n o y/n o y/n o y/n o

Purchase Order Reference Seal and Sign of Authorized signatory Lorry receipt/dispatch docket Packing slip if any Photo of material with vehicle no.

Escort mobile no and name

Inwards procedure flow chart:-

y/n o y/n o y/n o y/n o y/n o y/n o

Out Bound procedure:

Scope: For all Ware houses

Objective: To ensure all out bounds are recorded and accounted in the books of accounts.

Responsible: Ware House Manager

Procedure: Out Bound categorize the following Types:  Sales to Customer  Non commercial dispatch/site dispatches  Purchase Returns  Non Returnable gate pass  Returnable Gate pass  Rejection to suppliers  Stock Transfer Notes to other ware house

Document references for Out-Bound

Sales to Customer: Invoice, Delivery Chalan, packing slip, pick slip, Road Permit if any for other state. Lorry Receipt/Courier Docket, Airway bill

Site Dispatches: Delivery Chalan, Packing Slip, .Lorry Receipt/Courier Docket, Airway bill Purchase Return: Invoice, Delivery Chalan, QC Rejection Memo, .Lorry Receipt/Courier Docket, Airway bill

Non Returnable gate pass:

Non returnable Gate pass, delivery Chalan, Lorry

Receipt/Courier Docket, Airway bill

Returnable Gate Pass: Gate Pass, Authorization, Delivery Chalan, Lorry Receipt/Courier Docket, Airway bill,

Stock Transfer Notes: STNs, Delivery Chalan, Packing Slip, Pick Slip, Lorry Receipt/Courier Docket, Airway bill

Check List for Out Bound: Invoice No and Date Cenvat Invoice Consignee Name and Address Pan No, Tin No Quantity of Materials Description of Material Rejection order/ indent Seal and Sign of Authorized signatory Lorry receipt/dispatch docket Packing slip if any Instructions

y/n y/n y/n y/n y/n y/n y/n y/n

y/n y/n y/n

Outbound Process (Issue Procedure) Flow chart