Gate Valve

INDIAN RARE EARTHS LIMITED

(A Government of India Undertaking) MANAVALAKURICHI PINCODE - 629 252 KANYAKUMARI DIST

TAMILNADU, INDIA

Phone(04651) 237255,237256,237257 Telegram: RAREARTH FAX: (04651) 237220 Email: [email protected] Visit us at: irel.gov.in REGISTERED OFFICE Plot No. 1207, Veer Savarkar Marg, Opp. to Siddi Vinayak Temple Prabhadevi, MUMBAI – 400 028

INVITATION TO TENDER UNDER CERTIFICATION OF POSTING

Please submit your sealed quotation in DUPLICATE superscribing our Enquiry No. and Due Date for submission for the under-mentioned items subject to terms and conditions overleaf on or before the last date of submission ENQUIRY NO:P.66-4/229/2009/ ENQUIRY DT: 04/11/2009

ISSUE FOR BIDDING

For INDIAN RARE EARTHS LIMITED Sd/ SR.MANAGER (PURCHASE) VENDOR CODE: M/s.

LAST DATE OF SUBMISSION: 02/12/2009 Sl. No.

ITEM CODE

1

3401006

2 3

3401007 3401008

ITEM DISCRIPTION

LEADER/NETA/HIMSON/PRIME MAKE, GUN METAL GATE VALVE CONFORMING TO IS. 778/1984, CLASSI, RISING STEM, SOLID WEDGE, SCREWED FEMALE END, HAND WHEEL OPERATED, HYDRAULICALLY TESTED 1.5 MPA. SIZE 50.0 MM -DO- SIZE 65.0 MM -DO- SIZE 80.0 MM

In words

QUANT IT Y

UNIT

RATE (Rs.)

VALUE (Rs.)

8.000

8.000 8.000

TOTAL VALUE (Rs.)

NOTE: General terms and conditions, Ethics & Undertakings, and pre-qualification criteria are enclosed. 1. Terms of price : 2. Packing & forwarding (in %) : 3. Excise duty (in %) : 4. Tax applicability (in %) : 5. Other levies (in %) : 6. Delivery time : 7. Inspection if required : 8. Guarantee and test : certificate 9. Others in Rs. : 10. Validity of offer : Note: One copy of this offer letter, duly filled and signed by the vendor should be sent to us positively, along with Signed and Sealed by the Vendor offer on their letter-head, failing which their offer can be summarily rejected.

Offer By Fax/E.Mail/Telegram will not be accepted. ISO No. QF/PR/06/19-08-2002

GENERAL TERMS AND CONDITIONS 1. Prices should be for delivery including transit risk in case it is FOR site / FOR Nagercoil and should be excluding transit risk in case it is Ex-Works/FOB/CIF unless otherwise specified. 2. Vendor should submit the prices for the supply and erection (If required separately). They should also indicate the rates separately for offering the services of their supervisory personnel only, in case we decide to undertake the erection departmentally. 3. Prices quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum period of three months from the date of quotation. 4. Quotation should be free from corrections and erasures. 5. Manufacturer’s name and make, country of origin of materials offered must be clearly specified. Complete details and illustrate descriptive literature must accompany all quotations. 6. Sample must be submitted where specified so as to reach us before the closing date of the enquiry. This must be submitted either through post or railway parcel freight prepaid. Sample must be carefully packed and labelled clearly with enquiry No. subject and sender’s name for easy identification. 7. All drawings, sketches and samples, if any sent with this enquiry, must be returned along with the quotation. 8. Thickness of the packing material, if polythene, should be more than 20 microns. 9. MSDS (Material Safety Data Sheet) should be made available, wherever required, alongwith transport of materials, if hazardous. 10. PUC (Pollution Under Check) should be ensured with valid certificate as per Motor Vehicle Act in all vehicles entered into our premised. 11. It should be clearly stated whether the prices quoted are firm or subject to variation in the latter case the extent of variation and factors determining the same should also be stated in the absence of price variation clause, The price quoted will be treated as firm. 12. Payment of Sales Tax is primarily the responsibility of the seller and will not be paid unless it is clearly shown on the quotation as payable extra. If Excise Duty payable % must be specified clearly. 13. The delivery schedule quoted should be realistic and should be strictly adhered to if the deliveries are not maintained and if on that account this company is forced to buy the materials else where then any loss or damage that the company may sustain thereby, will be recovered from the supplier, for non-delivery at the scheduled period or periods. 14. In addition to the above this company reserves the right, if so required, to recover any loss sustained due to delivery by way of liquidated damages.

15. The successful tenderer of CONTRACT shall have to, if so required by this company place SECURITY DEPOSIT with this company equivalent to 10% of the total value of the order for the fulfillment of the contract either in cash or BANK GUARANTEE. This money will bear no interest and will be returned only after the contract is completed to the satisfaction of the Company. 16. Vendor may use one copy of this invitation to tender form along with their letter head for submitting the offers. 17. The company reserves the right to reject any or all tenders without assigning any reason thereof and does not bind itself to accept the lowest rate. 18. ORDER WILL BE PLACED ONLY ON LOWEST ACCEPTABLE OFFER BASIS FOR INDIVIDUAL ITEM, WHEREVER TWO OR MORE ITEMS IN ONE ENQUIRY. 19. Our Payment term is within 30 days after receipt and acceptance of material. Interest @ 12% will be considered for evaluation of bids in case of supplier(s)/ contractor(s) requesting for payment earlier than our stipulated terms. 20. Any dispute arising out of invitation to Tender or contract at any stage will be limited to the jurisdiction of the Court of Nagercoil / Thuckalay in the State of Tamilnadu. 21. Our Central Excise Registration No.4AACI 2779 FXM 004 LOCATION CODE-240813.

PRE-QUALIFICATION CRITERIA We, Messrs. Indian Rare Earths Ltd., Manavalakurichi have an approved vendors’ list, which will be reviewed / updated periodically. The tenderer, who has not registered with IREL, as approved vendor for the captioned item should submit the following towards pre-qualification criteria. 1. Copies of valid Registration Certificates including PAN, Service Tax, Sales Tax, Central Excise, etc. 2. Valid Dealership / Distributorship Certificate, as applicable, issued by OEM in case of dealers / distributors. OEM should stand guarantee for the items. 3. Financial soundness through latest Income Tax Clearance Certificate Copies of orders executed for similar items 4. List of major customers 5. Rate shall be quoted on FOR Destination basis, with break-up details as to P&F, freight, taxes & duties, etc. 6. Acceptance of payment within 30 days of receipt & acceptance of items at our end. 7. Inspection at our end only. 8. Technical Literature 9. Offer should be valid for 90 days from the date of opening. 10. No sub-contracting of supply shall be permitted. 11. The offered valves shall be guaranteed for 12 months from date of Installation or 18 months from date of supply. 12. The offerer should have supplied similar valves to any reputed companies preferably PSU’s. Copies are to be submitted along with the offer. Pre-qualification criteria complete in all respect must be submitted with due superscription as to “Pre-qualification criteria for the supply of Gate valve” atleast 15 days prior to the last date of submission of offer. However offer must be submitted on or before the last date of submission of offer in sealed envelope with due superscription as to Enquiry No., Due date of submission, etc. In the absence of receipt of Pre-qualification criteria, the offer will not be opened and considered under any circumstances.

INDIAN RARE EARTHS LTD., Manavalakurichi Terms & conditions to be returned by vendor, duly filled-in. (ONLY FOR REGISTERED VENDORS) 1. Terms of price

:

a. Ex-Works (or) b. F.O.R. I.R.E., Manavalakurichi

:

2. Split-up rates

:

a. Ex-Works price

:

b. Packing & forwarding (%) c. Excise Duty (Only in case of manufacturer) -Documentary evidence shall be furnished. d. Sales Tax -against C-Form (to mention place of despatch, whether E-1 sale) - without C-Form - Rate applicable under TN VAT e. Entry Tax /Octroi, if any

:

: :

f. Approx. Freight (In case of Ex-Works price) F.O.R. Nagercoil : Door delivery : g. Discount : h. Insurance coverage -In case of Ex-Works, to be covered by I.R.E.L.

:

-In case of F.O.R.–Destination, to be covered by the vendor.

: ..2..

..2.. 3. Payment terms

:

i. OUR PAYMENT TERM IS WITHIN 30 DAYS AFTER RECEIPT AND ACCEPTANCE OF THE MATERIAL (s) (PREFERENCE WILL BE GIVEN TO THOSE WHO ACCEPT THE ABOVE TERM) ii. IN CASE OF PAYMENT THROUGH BANK, 90% PAYMENT THROUGH BANK AND BALANCE AFTER RECEIPT AND ACCEPTANCE. (IN CASE OF PAYMENT THROUGH BANK, ALL BANK CHARGES SHALL BE TO YOUR ACCOUNT ONLY) N.B.: OFFER WITH ADVANCE PAYMENT WILL NOT BE CONSIDERED. INTEREST @ 12% WILL BE CONSIDERED FOR EVALUATION OF BIDS IN CASE SUPPLIER (S)/CONTRACTOR (S) REQUESTING FOR PAYMENT EARLIER THAN OUR STIPULATED TERMS. 4. Guarantee & Test Certificate

:

- -Period of Guarantee (wherever applicable) 5. Validity

:

6. Delivery time

:

7. Inspection

:

8. Installation Charges

:

9. Total wt. of the consignment to be despatched.

:

Date:

Signature of the party

N.B. a. Offer (s) will not be considered, if above details are not furnished: in case not applicable, the same may please be mentioned. b. Freight, packing & forwarding (in % ) shall be shown separately and clearly. c. Advance payment is not entertained. d. Invoice (s) shall be raised in triplicate as per our Purchase Order only, lest, documents shall not be entertained. e. In case rate quoted is F.O.R. Nagercoil/destination, freight amount shall be shown separately (as freight does not attract tax) Gate valve/7