Functional Areas: Information

Functional Areas 

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Medical-keeping patients records and other personal information. Commerce-buying or selling products. Information Technology-developing and creating software/hardware and communication networks. Banking-money transaction process Social Networks-facebook, myspace, twitter, etc. Online-prolific websites, eBay, amazons, e-mail Government-social security, passport, other agencies

Legal Information 

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Privacy-law concerning the protecting and preserving of privacy rights of individuals Intellectual Property 

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Copyright-gives creator exclusive rights for an original work in certain time period in relation to that work Trademark- commence legal proceedings for trademark infringement to prevent unauthorized use of that trademark. Patent-right granted to anyone who invents or discovers any new and useful process

Legal Importance 

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Terms of use 

License agreement

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Use of software/hardware/website

Determining and controlling the behavior of the technological system Linkages- understanding technology and society 

Culture, language, religion, etc.

Safety Measurements 

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Personal data must be kept secure, should be accurate, and must not be misused. Employees with access need to understand the implications of the Act. A security manager or administrator put in control of access to the data. Operating procedures to ensure privacy.

Safety measurements cont’ 

Customer 

Company policy available to interested parties.

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Data subject told what data is kept and why.

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Data to be accurate, and errors must corrected.

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Data only used for the purpose it was collected.

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Data only sold on if the subject has given permission.

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Data only collected with approval in general.

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Data subject allowed access and their concerns listened to.

Safety Measurements cont’ 

Organisation  

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Company policy should available for all staff concerned. personnel to be held responsible over privacy issues and could be liable under the Act if data leakage occur. Issues of privacy to be part of the information system, including security, accuracy and updating. The security policy to deal with accidental as well as malicious damage and theft. personnel to be aware of policy on passwords, physical security, back-up of files, performance monitor regularly on security by the administrator.

Safety Measurements cont’ 

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Data protection controller in the organisation to advise employees and enforce rules. Employees to be trained properly in the use of personal data in a database, and aware of the obligations of the organisation under the law. Levels of access should be differentiated for different job users.

Misuse of Software 

Have a clear job description of what they are allowed to do, and not allowed to do.

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Not to introduce unauthorised software.

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employees must not bring in personal software.

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No unauthorised work done on the system.

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Data disks have to be scanned for viruses if used outside the system.

Software copyright 

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It is illegal to copy software or run software that is not licensed for the purpose. Company’s information systems administrator is responsible for the licence. Admin must run an audit of what and how many of each software is used and delete any that is used over the licence agreement. Ensure there is enough licences for the company work to be done. Educate the employees of the consequences to them and the company. Ensure that employees are aware of the legalities and sign a written agreement.