Focars85-fetmethodology

FET METHODOLOGY th FOR 85 FOCARS

FET METHODOLOGY - Outline • Background • Conceptual framework • Flow chart & Activity schedule • Objectives • Reporting • Village selection • Team work procedure • Rapport building • Interviewing techniques

FET METHODOLOGY - Outline

• Seminars • Progress reporting • Report preparation and submission • FET evaluation • Tips for trainees • Expectations from local FET

coordinators • Expectations from monitoring faculty

Background • FET part of Transfer of Technology Module

in FOCARS • Based on ’ Seeing is believing’ & ‘Learning by doing’ • Use ‘ Multidisciplinary, participatory approach’ • Study of farming problems & needs, technology development & transfer • Experiential learning of PRA techniques

Objectives  To provide an opportunity to the Scientist-trainees to interact with

the farming community and gain insight into their ways of living, needs, resources, priorities, technology diffusion and adoption process, problems and prospects.

 To gain an insight into and develop an appreciation of indigenous technical knowledge (ITK) of the farmers, and the ways and means to build on them to generate appropriate technologies.

 To discuss, probe, identify and prioritize field problems related to agriculture to develop a multi-disciplinary project for solving the topmost researchable problem.

 To Inculcate in the Scientist Trainees the culture of teamwork in an interdisciplinary/multi-disciplinary context.

Reporting • Report at the FET Center immediately within 3 days of relief from NAARM (by 20th March 2009 FN)

• Spend 21 days at the FET Center as per flow chart

• Report back at NAARM within 3 days from the day of relief from FET Centers (on 13th

Village selection • Within reasonable distance from the FET Center.

• The village should be agriculturally diversified, preferably without urbanization.

• The village should be easily approachable • It should be a small village (preferably less than 200 farm households)

• The village should not have been selected

for FET previously (at least during past 3-4 years)

• Preference should be given to the villages adopted by the FET Centers

FET METHODOLOGY-II

• Team work procedure • Rapport building • Interviewing techniques

NSS

Methodology

Team work

• Select a group facilitator. • Adhere to the broad framework of • •

•

methodology as discussed Identify representative key informants differently for different PRA techniques. Use PRA principles as discussed for rapport building, interviewing, facilitating, discussing, recording and wrapping up. Selection of farmers for problem identification should be by snowball sampling technique for generalization

Methodology Team work ( Cont …) • The group may divide the village work among •

• •

themselves so that simultaneously many PRA techniques are carried out The group members, may divide among themselves visits to development departments/ NGOs /input agencies. These visits should be need based- to propose effective solution to the top-most problem identified by the farmers and in identifying options for problem solving the group report should contain all the activities carried out during FET. Trainees to work as a team during data collection of FET, formulation of a multi-disciplinary project and preparation of group report. Each prepares individual action plan with reference to their discipline in the multi-disciplinary project identified

Rapport Building • Have right attitude ( humility, openness, • • • • • • •

curiosity, sensitivity and acceptance) Identify the common places for gathering eg : Tea shop, Choupal Smile, greet and be cordial Introduce yourself, explain FET objectives Seek help and cooperation needed Show right behavior ( friendly, informal, patient, respect, interacting, sharing) Be courteous and thank before leaving Offer help where you can

Rapport building • Having the right

attitude(humility,openness,curiosity,sensiti vity&acceptance) • Introduce yourselves Learning to share and listen • Night stay in the village • Improvisation, flexibility & iteration (repitition) • Non abuse of local knowledge • Meeting the rural poor • Listening more and lecturing less • Avoid difficult phrases

Dos of Rapport building • Greet • Do as they do • Learn • Tell the purpose • Make the farmer big • Ask about him or her • Be humble • Repeat the question

Donts of rapport building • No politics • No arguments • No interruption • No abrupt ending

Interviewing Technique • Use semi-structured interview method, Carry Check • • • • • •

list Assign tasks to team members - to interview, to take notes Be Informal , start discussion, let farmers do most of talking Facilitate, carefully guide discussion to relevant topics Indirect and careful handling while asking sensitive information, avoid questions with ‘Yes’,’No’ answers Be open, frank, use humor to sustain interest, shorter individual interviews Watch time for focus Group interviews and stop

Check list - An interview guide • List of topics, sub-topics, issues - not

questions • flexible, provides frame of work • Discuss rationale for including each topic/sub-topic • Break each topic to many sub- topics • Compare whether all topics and sub-topics are covered by the methods chosen • Discuss whom you intend to address with the topics/issues

Interviewing tips • Do not be formal • Make the interview informal,lively • Plan the interview in advance • Know the problem of the villagers in

advance • Choose a suitable time and place(chaupal) • Make the interviewee at ease • Understand his daily routine • Do not make him feel that you are an outsider

Interviewing tips(contd..) • Explain the purpose of the interview(not to give inputs) • Establish proper rapport as told before • Listen more and talk less • Have self restraint and self discipline • Phrase the questions well in advance • Set the objectives of your interview • Have a semi structured interview schedule(checklist)

Interviewing tips(contd..) • Assign task to team members, to interview to take notes • Facilitate carefully guide the interview • Avoid yes/no answers • Stop when they are getting uncomfortable • Triangulate, compare and make improvements for clarity and objectivity

How to make a check list • List topics/subtopics,issues-not questions • Felxible,provides framework • Discuss rationale foe each topic/subtopic • Break each topic to many sub topics • Compare whether all topics and subtopics are chosen • Discuss with whom you intend to address with the topic/issues

FET METHODOLOGY-III

• Seminars • Progress reporting • Report preparation and submissionBSS • FET evaluation • Tips for trainees • Expectations from local FET coordinators • Expectations from monitoring faculty

Village workshop • Agro-ecology map of the village using rangoli and other locally available materials.

• Problems as perceived and experienced by

the farmers and probable solutions. Expectations of the farmers about the roles and responsibilities of government agencies

• Observations on opportunities and strengths of village and Suggested tech-interventions for overall village development

• Note: Record interactions and feedback for

annexing the same in the FET draft report besides using them for suitably revising the report. All presentation materials used in the Village workshop should be used for FET presentations at NAARM and submitted to

Seminar at FET Centre • Objectives of FET • Observations as to how this kind of

• • • • • •

investigation helps Scientist-trainees in their scientific career and to serve the rural people more effectively, especially for taking up need based projects in the future. Methodology : PRA approach Salient findings / observations of the village study Indigenous technical knowledge documented during the village study for their validation General problems of the farmers of the study village and the top-most researchable problem identified among the GI producers. Learning experience gained Note: Record the feedback for annexing the same in the FET group report besides suitably

FET Group Report - Outline

FET Evaluation

EVALUATION a) Overall performance during FET Inclusive of General discipline & behaviour …

25 marks

b) Performance in village workshop and institute seminar 1. Subject Matter Coverage … 10 marks 2. Style of Presentation … 05 marks 3. Discussing Ability … 05 marks 4. A.V. aids use … 05 marks Sub-total … 50 marks At NAARM, the trainees will be evaluated by the FET Faculty and Monitoring Faculty on the following items:  FET presentation at NAARM  Evaluation by Monitoring faculty  FET Draft Report Sub-total Total

… … … ...

50 marks 50 marks 150 marks 250 marks

…

300 marks

TIPS for Trainees • Scientist-trainees will individually submit their • • • • •

work done report countersigned by FET Center Coordinator to FOCARS program Directors. Necessary documents like distance certificate, joining report, relieving report duly signed by FET center Coordinator must also be submitted on the day of joining for NAARM to Program Directors. The work done certificate should form a part of draft report in the prescribed proforma The Scientist-trainees should submit tour reports along with the TA bills and journey tickets / bills in original. Soft copies of digital photographs must be submitted to the photo lab in the prescribed proforma. Trainees are not entitled for any leave during

Role of FET Centre Coordinators • Overall facilitation and guidance as per the • • •

• •

guidelines provided by NAARM. Ensuring the necessary logistic support in terms of board and lodging, transport, communication, computers etc. Identifying village in advance for FET work. Assisting the Scientist-trainees in the identification of key informants for the identified GI in the village, establishing contact with the Development Departments and other key stake holders. Ensuring evaluation & sending reports (in sealed cover), certification of bills through group facilitator to NAARM Guiding Scientist trainees in conducting village

Role of Monitoring Faculty of NAARM • Review and monitor the work done • Facilitate the conduct of village workshop / • • • • •

institute seminar / both Review the draft report and ensure its timely submission at NAARM. Facilitate /counsel on any other specific queries of the trainees. Evaluation of scientist trainees on the basis of their performance during FET and presentations at NAARM Monitor and report the presence and performance of Scientist trainees Provide feed back on FET center’s suitability and identification of new potential centers.

Guidelines for Monitoring Faculty of NAARM Review and monitor the work done till then as per the work plan approved by the First Monitoring Faculty • Facilitate the conduct of either village seminar or FET Center seminar • Review and revise the draft FET group report • Facilitate/counsel on any other specific queries of the trainees • Ensure submission of FET Group Report to the FET centre • Ensure submission of FET Group Report and Individual Perception Reports to FOCARS Coordinators at NAARM • Evaluation of FET Group Report and Individual Perception Reports submitted at NAARM • Evaluation of FET presentations

PLAN OF WORK • FLOW CHART • ACTIVITY TABLE

SKS

Day 1 2

3 4 5 6 7, 8 &9

10

Flow Chart showing the Day-wise Activities to be carried out by Scientist-trainees during Field Experience Training

Work Activities

Remarks/Resource Persons

Reporting; Discussion with Head of FET center & local FET Coordinator ; Logistics arrangement (accommodation, communication & transport) Visit to GI Village; Meeting primary stakeholders (local officials, panchayat leaders etc.) and briefing them the purpose and objectives of FET; Collecting village basic information and developing agro-ecosystem map; Finalizing work schedule including dates for village and institute seminar; identifying 10 farmers for interview Conducting interview of 10 farmers on the provided questionnaire survey schedules Three ‘Farming System Seasonal Calendars’ along-with gender perspectives (one each for large, medium and small farmer/producer); Time Line; Time Trend Venn Diagram; Livelihood analysis; Consequence diagram; Bio-resource flow diagram; list of ITK Problem Identification and Ranking; Problem Tree & Causal Diagram for the top-most researchable problem identified by the farmers. Start report writing* Conducting interview of 05 key stakeholders on the provided questionnaire survey schedules. These may include Scientists of FET Center, Agricultural Research Stations, Krishi Vigyan Kendras, etc.; Officials of Development departments like Agriculture, Animal Husbandry, Forestry, Fisheries, Rural Development, etc.; Officials of Non Governmental Organizations; Panchayat Officials; Dealers and representatives of Input Supply Agencies, Marketing networks etc.); Data analysis and synthesis; Report writing Report writing

FET Local Coordinator & Scientist-trainees FET Local Coordinator & Scientist-trainees & Key Informants

Scientist-trainees & Key Informants Scientist-trainees & Key Informants Scientist-trainees & Key Informants Scientist-trainees & Key Informants Scientist-trainees & Key stakeholders

Scientist-trainees & Key

10

networks etc.); Data analysis and synthesis; Report writing Report writing

11

Village seminar; report writing

12

Institute seminar; report writing

13

FET draft Report Finalization after incorporating changes as suggested at village and institute seminar; Submission of FET draft Report to Local FET Coordinator at the center Obtaining Distance Certificate; Certification of various bills and receipts required to settle FET advance; Relief formalities and Departure

14

Scientist-trainees & Key Informants Scientist-trainees, Villagers, FET Local Coordinator, Officials of Development departments, NAARM Monitoring Faculty (if available) Scientist-trainees, Key Informants, FET Local Coordinator, Officials of Development Departments&Monitoring Faculty (if available) Scientist-trainees & FET Local Coordinator Scientist-trainees & FET Local Coordinator

CONTACT NOS OF FET FACULTY

Name Dr.C.Sriram

Residence

Office

24547170®

24581339

Dr.K.M.Reddy

24581458

Cell

9848813141

Dr.N.Sandhya Shenoy

23220897®

24581336

09848275990

Dr.S.K.Soam

24013409®

24581348

09440945340

Dr B.S.Sontakki

24001679®

24581327

09440965798

Dr.V.K.J.Rao

65506563®

24581396

09440034845

National Academy of Agricultural Research Management Indian Council of Agricultural Research Rajendranagar,Hyderabad 500030, Andhra Pradesh, India

Phone 091+40+24015394, Fax 091+40+24015912 E-Mail:[email protected] CONTACTS OF NAARM Phone Number

Fax Number

Dr. S.M.Ilyas, Director

24015070

24015912

Dr. R.K.Samanta Joint Director (Training)

24015839

24015839

Sh. M. Suresh Kumar, Chief Admn. Officer Office

24015913

24581459

Sh. V.S. Subramanian, Finance & Accounts Officer Office

24015928

24581456

Dr. T.Balaguru, Head, ARSMP Divsion

24014820

24581453

Dr. D.Rama Rao, Head, ICM Division

24014808

24581452

Dr. P.Manikandan, Head, HRD Division

24015340

24581468

Dr.Debnath,Doctor

24017347®

24581374

9440498865

Mr.Shankar Rao,AAO OIC transport

24013091®

24581376

9848137260

Name & designation

CELL No

9440573544 9848869493

9441273700

Contact information of reporting officers Sl No 1

2

3

Centre Central Potato Research Institute Shimla - 171001 (Himachal Pradesh) Pahari Aloo

Reporting officer

Contact

Report at CPRI Shimla to Dr S.K.Chakabarti, Principal Scientist CPRI

0177–2625692 ext 512(O) 099816040850(Cell) 0177– 26244609(FAX)

Other facilitator: Dr S.S. Chandel, Principal Scientific Officer, HP Patent Information Center, B-34, SDA Complex Kasumpati, Shimla

0177-2622489 ext202 (O) 0-9418011957(Cell) 0177-2620998(FAX)

Central Soil Salinity Research Institute Karnal – 132 001 (Haryana) Basmati Rice

Report at CSSRI, KARNAL to Dr. M. J. Kaledhonkar Sr. Scientist

Ph: 0184 – 2290501 0184-2294274® Fax: 0184 – 2290480 0184-2291218 extn 205 09416650574(Cell)

Other facil;itator : Dr Ali Qadar,Principal Scientist, CSSRI

0184-2290919/extn157 Cell :0-9416956589 0184—2291369®

Regional Agricultural Research Station of KAU, Pattambhi, P.O. Mele Pattambhi – 679 306 Palakkad District (Kerala) Palakkad matta rice

Report at RARS KAU, Pattambi to Dr. P. V. Balachandran Associate Director of Research

0466-2212228(O) 0466-2212275(FAX) 0487-2370880(R) 09447625698 (Cell) e-mail: [email protected]

Other facil;itator : Dr Shanmuga Sundaram Assistant Prof(Agril Extn), Regional Agricultural Station of KAU Pattambhi

0-9446239318(Cell)

Contact information of reporting officers 4

5

College of Agriculture (UAS, Bangalore), V.C.Farm, Melkote road, Mandya-571405 (Karnataka) Bannur Sheep

Report at ZARS, VC Farm Mandya to Dr. Mahadevaiah Asst Animal Scientist, ZARS, VC Farm, Mandya Other facilitator : Dr (Mrs) Fathima,Asst prof ZARS, VC Farm, Mandya

08232-277147(O) 08232-277227(FAX) 08232-277392(FAX) 0-9449924464(M)

Regional Agricultural Research Station of ANGRAU Nandyal-518501 (Andhra Pradesh) Kurnool Rice

Report at RARS, Nandyal to Dr Subbi Reddy Associate Director of Research, RARS, Nandyal

08514-242296(O) 08514-248264(FAX) 08514-242310(R) 9989625208(M)

Other facil;itator : Sri Govindaprasad Assistant Director (Agric) Biological Control Laboratory Nunipalli, Nandyal, Kurnool district

Dr.T. A. Srirama Shetty ADR, ZARS, Mandya

09449866917(M) 08232-277147(O) 08232-277227(FAX) 08232-277392(FAX) 08232-277410(FAX)

08232-277147(O) 08232-277227(FAX) 08232-277392(FAX) 09845128427(Cell)

08514-248090(O) 9885180363(M) 9989673217

The following materials were received from NAARM for FET from 81ST FOCARS 1. FET guidelines 1 2. Proforma for submission of bills 1 3. Modus Operandi of spending of Rs 8,5001 4. Fet workdone certificate 1 5. Joining and relieving report 2 6. Instruction for submission for TA bills along with TA bills - 1 7.FET kit with the following: one CD box each ,30 transparencies,2 ohp pen sets, Sketch pens(1) 8. proforma for submission of film negative to photo lab-1 9. FET evaluation sheets to be given to the local coordinator (collect from coordinator/training cell) 10. Rs 8,500/- in cash from coordinators Signature and Name of the trainee & Centre

Distance certicates (For village / offices with 15 kms only) FET Centre: FOCARS_ _ _ _ _ _ _ _ _ (Number) 1. 2. 3. 4. 5. 6. 7. 8. 9.

The village is at a distance of _________ from the FET Centre Office of Asst. Director of Agriculture is at a distance of ______________ from the FET Centre. Office of the Asst. Director of Animal Husbandry is at a distance of ________ from the FET Centre BDO Office / Panchayati Samithi / Mandal office is at a distance of ________ from the FET Centre Office of the Asst. Director of Fisheries is at a distance of __________ from the FET Centre Offoce of KVK is at a distance of ____________ from the FET centre The NGO ____________________is at a distance of __________ from the FET centre (indicate the name here) The input supply agency like (Agriculture Depo / Seed Store / Fertilizer Shop / _________ Cooperative Bank / Pesticide / Fungicide dealer) is at a distance-of-from the FET Centre The FTC _________________ is at a distance of __________ from the FET Centre

NOTE: 1) 2) 3)

Any office / organization beyond 15 kms from the FET Centre need not be visited and indicated here. Only one trainee scientist should visit one development office / KVK / NGO / input supply agency, etc. For example, if one trainee goes to Panchayat Samithi, others need not visit that office. Village work is to be completed within 7 days. Village seminar in one day. Interaction with development office / KVK / NOW / etc. in one day. So total number of travelling days allowed for FET period within one month of FET is only 9 days. Out of the 9 days, official vehicle is provided for First day, village seminar day and faculty visit one day. Hence a trainee is eligible only for 6 days travelling, allowance during FET period of one month. The T.A. to visit village or development office is as per ICAR rules i.e. mileage will be allowed per K.M as per ICAR rules. The same is the case to visit development office. Hence, no trainee is eligible to claim mileage only for 6 days to visit village and development office.

Station Date: Signature & Designation Of FET Coordinator of the FET Centre

PROFORMA FOR SUBMI SSI ON OF BI LLS Name of the Centre

81st FOCARS

Period

No.

1.

Head

2.

Honorarium to two Local FET Coordinators (1500/- each) POL / Hiring of Vehicle (non AC)

3. 4. 5. 6.

7.

8. 9.

Charges for processing and printing of 36 exposures (2 Copies Each For FET Report) Photographic charges Village seminar (to arrange for refreshments to those who are present in the seminar)-(@ 7.00 Rs for 100 farmers) Institute seminar (to arrange for refreshments to those who are present in the seminar)(@7.00 Rs for 50 participants ) Any other incidentals like Rangoli powder, chalk piece, sketch pens, chart papers etc. FET report preparation charges (stationery, binding, printing, Xeroxing, hiring computer /printer and the like) Total (Rupees Eight thousand Five hundred only)

Maximu m Amount (in Rs/-) 3000/2000/500/500/700-/

350/-

1000/500/-

8,500

Amount spent

Balance Amount

Receipt Number s

NATI ONAL ACADEMY OF AGRI CULTURAL RESEARCH MANAGEMENT, Rajendranagar, Hyderabad – 500 030.

Payment of Honorarium to the FET Coordinator who assisted the trainees in village selection by visiting the village, helped in rapport building with farmers, attended village seminar, monitored day to day activities, arranged visit to development department etc. and evaluated the performance of the trainees. Received a sum of Rs. 1000/- (Rupees One thousand only) from the Director, NAARM on account of Honorarium for the Coordination of FET activities. The details of the Coordination are given below : Sl. No. 1

Period th August 25 to th September 7 , 2007

FOCARS 81st FOCARS

Details of Honorarium COORDINATION OF FET ACTIVITIES

Amount 1500/-

Signature of the FET Coordinator NAME : DESI GNATI ON : Certified that the details of Coordination furnished by Dr./Prof./Shir/Ms. …………………………………………………………………………………………... are correct.

Signature N.A.A.R.M

of

…………………

FET

Faculty,

Passed for Rs……………………………… (Rupees …………………………………………………………………………. …………………………………………………………… only) chargeable to Head Honorarium / Fee.

Drawing & Disbursing Officer N.A.A.R.M. Pay for Rs………………………………………………….. (Rupees …………………………………………………………. Only)

* FET WORK DONE CERTI FI CATE This is to certify that the work indicated in FET group draft report submitted by 81st FOCARS Trainees viz.

Sl.No. 1.

Name

Discipline

2. 3. 4. 5. 6. 7. 8. 9. 10. Was

carried

out

in

………………………………..

village th

…………………………….. State during the period from August 25

………………………….

District

th

to September 7 , 2007 by the

trainees themselves as per the guidelines of field experience training of NAARM.

Place : Date

: Signature & Name of FET Co-ordinator & Address

•

To be attached to the group report.

NATIONAL ACADEMY OF AGRICULTURAL RESEARCH MANAGEMENT, Rajendranagar, Hyderabad – 500 030. 81st Foundation Course for Agricultural Research Service FET Centre Name of the Trainee

: :

PROGRESS REPORT (FET period from August 25th to September 7th, 2007) Activity-wise progress of the Trainee Scientists Sl. No.

Date

Signature & Name of Trainee Scientist

Work Done / Leave Taken/ Holidays Availed

Remarks

Signature & Name of FET Coordinator

NATIONAL ACADEMY OF AGRICULTURAL RESEARCH MANAGEMENT, Rajendranagar, Hyderabad – 500 030. FET CENTRE :

JOINING AND RELIEVING REPORT OF ……………………………………………. 81st Foundation Course for Agricultural Research Service. The following Trainee-Scientists reported for FET program at this Centre in the F.N./A.N. of 25-08-2007 / and are relieved in the F.N. / A.N. of 07-09-2007

Name of the Trainee Scientist 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

Enclosures : (1) Distance Certificates (2) Leave applications Date : Place : Signature and Name of FET Coordinator

PHOTO PROFORMA

DETAILS OF PHOTOGRAPHS TAKEN DURING THE FIELD EXPERIENCE TRAINING OF 81st FOCARS FET Centre Address :

FET Team Members :

Selected Village Address :

S.No. 1. 2. 3. 4. 5. 6.

Description of the Activity (PRA tool, K.I., ITK etc….)

Date

• • •

Rate for processing 36 exposure film: Rs Rate for printing post card size photo: Total for 72 prints= ____ x 72= ________ = _____ Rs

•

“Description of the activity” includes the details of the PRA tool being used, name(s) of the farmer(s) or the Key Informants covered in the photograph for that particular PRA tool, or general view of village, or the detailed description of the ITKs, or of Discussions with the persons(s) from line Departments and R & D Centres specifying the name(s) and designation(s), or views of Village and Institute Seminars etc.

Note : All the photographs should be related to PRA tools and activities specified for FET. No general photographs or unrelated with FET activities should be submitted. While taking the photographs care should be taken to emphasize the role of Key Informants or farmers/farm women in the PRA exercise.

Signature of OIC photo lab Signature(S) with Date (Submitted to Photo Lab) Received by T.O. Photograph (Signature with dat

GUI DELI NES FOR SUBMI SSI ON OF TA BI LLS

1. TA BILL RULES APPLY HERE ALSO 2. GET THE DISTANCE CERTIFICATE AND ATTACH TO TA BILL 3. KEEP BUS TICKETS INTACT FOR TA BILLS 4. Regading FET CENTRES classification of A1,B1,A,B,C or OTHER LOCALITIES clarify from the administration 5. SUBMIT THE TA BILLS ALONG WITH TOUR REPORT TO THE PROGRAM DIRECTORS THEY SHALL FORWARD IT TO THE OFFICE FOR FINAL SETTLEMENT