Fixed Asset Management-chapter 1

ICCT Colleges Foundation Inc. V.V Soliven Avenue II, Cainta Rizal

COLLEGE OF COMPUTER STUDIES

CHAPTER 1 – PROCEDURE AND ITS BACKGROUND

1.1 INTRODUCTION Office buildings nowadays have many fixed assets which are mainly owned and controlled by the company. This company has a responsibility to manage properly and safely all the assets managed by it. Asset Management allows companies to monitor what assets it owns, where each is located, who has it, when it was checked out, when it is due for return, when it is scheduled for maintenance, and the cost and depreciation of each asset. The reporting option that is built into most asset management solutions provides pre-built reports, including assets by category, department, and transactions. This proposed system play different role to perform activities which are concerned around the control assets which are owned by the company. For accessing the propose system any user should have its own valid user name and password. Because any user that access the entire system that should have valid user name and password. Without this it is impossible to access the system. Generally, fixed asset management system is a system that used to replace the existing system manual asset control system to automated asset management system.

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ICCT Colleges Foundation Inc. V.V Soliven Avenue II, Cainta Rizal

COLLEGE OF COMPUTER STUDIES

1.2 BACKGROUND OF THE STUDY

Companies are required to keep an Asset Register. In its classic form, this register is made up of a number of pages, one for each asset purchased. Each page is therefore headed up with the description of a particular asset and shows all of the movements affecting that asset over time: from its date of purchase, through its depreciation, to when it is disposed of. Assets that are owned by the company are computers, laptops, printers, copy machines, duplicating machines, all ICT materials, fans etc. In many companies, assets are increasingly stressed from over-use, underfunding, and aging. However, it is becoming clear that what we have been doing in the past will not be sufficient to address the growing and increasingly complex challenges that lie ahead. Practical, advanced techniques for better managing physical assets have been developed and refined over the past several decades around the world. These techniques - a blend of processes and practices - have been slowly integrated into a holistic management framework over the past decades.

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ICCT Colleges Foundation Inc. V.V Soliven Avenue II, Cainta Rizal

COLLEGE OF COMPUTER STUDIES

1.3 STATEMENT OF THE PROBLEM

1.3.1 GENERAL PROBLEM Currently, the company manages all the asset manually in different forms which are very difficult, unmaintainable and unreliable to all fixed assets, consumes more time and they require high man power.

1.3.2 SPECIFIC PROBLEM • The manual system is very slow • Difficult to generate reports • Every data are not store in safe way and properly • It consumes more time and loses of data • Less satisfaction and hard to maintain • It requires high man power to perform the current existing system • Maintenance is very difficult in the current manual system if any problems happen

1.4 OBJECTIVE OF THE STUDY 1.4.1 GENERAL OBJECTIVE The main or the general objectives of this proposed system is to develop a new computerized or automated system which is could be make effective, easy to manage , maintainable and reliable to all fixed assets.

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ICCT Colleges Foundation Inc. V.V Soliven Avenue II, Cainta Rizal

COLLEGE OF COMPUTER STUDIES

1.4.2 SPECIFIC OBJECTIVE • The system is fast and reliable • Used to assess the condition, functionalities and reports of assets. • Used to classified assets by their category. • Used to create well organized database. • To improve the reliability, maintainability and integrity. • To make accurate work dine within short period of time. • Used to secure all the information which is related to assets.

1.5 SIGNIFICANCE OF THE STUDY The purpose of this proposed system should be carefully and systematically document the requirements, data and information of Company’s Asset Management. This proposed system also allows maintain and manage asset’s information more efficiently and will make it possible to maintain accurate updated records and be accessible to staffs. Further in order to assist in daily operations, this system will have the capacity to print or display various reports related to Asset Management.

1.6 SCOPE AND DELIMINATION This asset management system of the company to be consist the following mandatory and highly preferred features. The scope of this proposed system generally indicates all the functional application that included within it. • Assets data management and inverter results. • Assets specified location.

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ICCT Colleges Foundation Inc. V.V Soliven Avenue II, Cainta Rizal

COLLEGE OF COMPUTER STUDIES

• To make search, insert, delete, and update customer records easily. • It classified assets by their category. • The system also has user guided tulle documentation that used for sotto ware maintenance and the avoidance of user complexity.

The existing application should have limitation because of its manual user interacting interface. Therefore, this automated system will be to provide standard system interfaces that are used to allow data updating, data uploading and other user interfaces. These interfaces are used to Communication Bridge between the proposed system and the users.

https://www.academia.edu/9901685/Asset_Management

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