Five S - Technique

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5S

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5 S Technique

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The 5 - S practice is a technique used to establish and maintain quality environment in an organization. The name stands for 5 Japanese words :Seiri Seiton Seiso Sieketsu Shitsuke

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Seiri :Sort out items and discard the unnecessary

Check : 1.Do you find items scattered in your workplace 2.Are there boxes, papers and other items left in a disorganized manner. 3.Are there equipments and tools placed on the floor. 4.Are all items sorted out and placed in designated spots. 5.Are the tools properly sorted and stored

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Seiton :Arrange a place for everything. Everything in its place.

Check : 1. Are passages and storage places clearly indicated. 2.Are commonly used tools separated from those seldom used. 3.Are containers and boxes stacked up properly. 4.Are fire extinguishers and hydrants readily accessible. 5.Are there grooves, cracks or bumps on the floor which hinder work or safety.

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Seiso :Clean your workplace thoroughly.

Check : 1. Are the floor surfaces dirty. 2. Are machines and equipment dirty. 3. Are wires and pipes dirty or stained. 4. Are machine nozzles dirty by lubricants and inks. 5. Are shades, light bulbs and light reflectors dirty.

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Seiketsu :Maintain a standard.

Check : 1. Is any one’s uniform dirty and untidy 2. Are there sufficient lights. 3. Is the noise or heat at your workplace causing discomfort. 4. Is the roof leaking 5. Do people eat at designated places only. See detailed audit worksheet at the end of this section

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Shitsuke :Train people to be disciplined

Check : 1. Are regular 5 - S checks conducted. 2. Do people clean up without reminders. 3. Do people follow rules and instructions. 4. Do people wear their uniforms and safety gears properly. 5. Do people assemble on time.

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5 S Audit worksheet...

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1. Seiri - Organization Stratification management and dealing with the causes Typical Activities • • • • • •

Throw away things that are not needed Deal with causes of dirt leaks and noise Organize cleaning the floors and housecleaning Treat defects, leakage and breakage Organize the storage of parts and files Policy of “One-is-best” - one set of tools/stationery - one page form/memo - one day processing - one stop service for customer - one location file

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2. Seiton - Neatness Functional storage and eliminating the need to look for things Typical Activities • • • • • • • • • •

Everything has a clearly designated name & place 30-second retrieval and storage Filing standards and control Zoning and placement marks Eliminate covers and locks First in, first out arrangement Neat notice boards (also remove obsolete notices) Easy-to-read notices (including zoning) Straight-line and right angle layout Functional placement for materials, parts, tools etc

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3. Seiso - Cleaning Cleaning as inspection and degree of cleanliness Typical Activities

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Individual cleaning responsibility assigned Make cleaning and inspection easier Regular sparkling cleaning campaigns Cleaning inspections and correct minor problems Clean even the places most people do not notice

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4. Seiketsu - Standardization Visual management and 5-S standardization Typical Activities

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Transparency ( e.g. glass covers for see-through) Inspection “OK” marks or labels Danger zones marked on meters and switches ‘Danger’ warning signs and marks Fire extinguisher and ‘Exit’ signs Directional markings on pipes, gangways etc Open and shut directional labels on switches etc Colour-coded pipes

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Seiketsu - Standardization... Visual management and 5-S standardization

Typical Activities

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Foolproofing (Poka-yoke) practices Responsibility labels Electrical/telephone wire management Colour coding - paper, files, containers etc Prevent noise and vibration Department/office labels and name plates Park-like environment (garden office/factory)

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5. Shitsuke - Discipline Habit formation and a disciplined workplace Typical Activities • • • • • • • • • •

All-together cleaning Do daily physical exercise all together Practice pick-up components and rubbish Wear your safety helmet/gloves/shoes etc Public-space 5-S management Practice dealing with emergencies Execute in individual responsibility Good telephone and communication practices Design and allow the 5-S manual Seeing-is-believing: check for 5-S environment

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