Financial Guidelines

FINANCIAL GUIDELINES Please Note: All proposals must have an approved budget prior to the beginning of expenditures. Any changes to this budget must be submitted to your administrative contact, who will then submit them to the Assistant and Associate Deans for evaluation.

Allowable expenses (all subject to university expenditure rules):

1. Salary: faculty summer salary and student help are allowable; fringes must

2.

3. 4. 5. 6. 7.

be calculated into the proposed budget along with the $4000 per semester tuition remission surcharge for all graduate student project assistant appointments Conference and meeting expenses at the UW Madison: allowable activities include standard expenses associated with hosting a meeting, conference, seminar, orientation session etc. Typically, these include conference registration, costs of meals within limits and lodging as well as travel costs for speakers, honoraria for non-UW speakers, facility rental, refreshment breaks UW Madison faculty travel, lodging and per diem. Please note that all out-ofstate travel must be pre-approved. Grad student travel to meetings or conferences can be covered assuming it is within the scope of the proposed activities. Please note that again all out-ofstate travel must be pre-approved. No equipment, books, software or subscriptions can be purchased. Expenditures for alcohol cannot be claimed. Meals associated with visitors can be reimbursed up to state limits and within University regulations. Please contact your administrative contact for this year’s amounts.

ALL EXPENSES MUST BE INCURRED AND SENT IN FOR PROCESSING PRIOR TO **JUNE 1st** OF EACH YEAR. FUNDS *MAY NOT* BE CARRIED OVER FROM YEAR TO YEAR.