Final Report
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Final Report
Final Version of my Report
1 Specific Research for the Formal Report on my chosen organisation 1.1Organisation Overview
1.1.1Introduction The company I have decided to study is called Filmdesigns. Filmdesigns is managed by a married couple called Melissa and Sean Comrie. Sean also has another company called Signon Graphic Solutions Ltd. I have also done some background research on Signon as well as Filmdesigns.
1.1.2Background Information on the Sister Company
Signon Graphic Solutionsi Signon are registered dealers and fitters for Llumar window films one of the worlds largest manufacturers of safety, solar and decorative films. Signon supply and fit a wide range of safety films, ranging from light weight anti shatter to bomb blast and anti-bandit films. These films can be used to upgrade existing glazing to the latest British standards level of safety. Signon also have a huge range of solar and tinted films to provide shade and anti-glare in the office and home, making a much more comfortable environment. These films also provide U.V. protection and heat reflection cutting the cost of air conditioning. They also stock a large selection of decorative films, to provide privacy in partitioned offices or in the home. These films can also be produced with any design or logo cut into the material. Signon specialise in the installation of large format graphics for various exhibition and graphics companies. They have successfully completed projects for Harrods, Ted Baker Clothing, Paul Smith, Turner Broadcasting (Cartoon Network, CNN etc.) House of Fraser, Shell UK, Selenia Motor Oil, Porsche and many more. They have vast experience in the application of fitting large format self-adhesive printed graphics to windows, hoardings and backdrops. Because of their experience in window filming, they have all the necessary skills and equipment to supply a first rate finish to any large graphics installation. They offer a full range of signage services as well as a trade graphics installation service specialising in fitting large format printed graphics. Their experience with this type of work has also got Leanne Brown Candidate Number:
Unit 2: ICT and Organisations Page 1 of 10
17/11/2006 Centre Number: 62441
Final Report
them involved in Window Filming and they are now a registered Llumar films supplier and installer, giving them the full backup of the film manufacturers. They have vast experience in the design and production of all types of signage ranging from safety signs to backlit shop front’s, all produced and fitted by the business. They stock a huge range of safety, solar and decorative films for all applications from bringing existing glass up to BS requirements to logo manifestations on internal office partitions. They can help with any filming requirement large or small. Signon Limited are registered dealers and installers for Llumar Window Films one of the worlds largest manufacturers of safety, solar and decorative films. Signon supply and fit a wide range of safety films, ranging from light weight anti shatter to bomb blast and anti-bandit films. These films can be used to upgrade existing glazing to the latest British standards level of safety. Signon have a huge range of solar films to provide shade and anti-glare in the office and home, making a much more comfortable environment. These films also provide UV protection and heat reflection cutting the cost of air conditioning. They have a wide range of decorative films to choose from, to provide privacy in partitioned offices. These films can also be produced with any design or logo cut into the material. Signon are based near High Wycombe in Bucks, they generally service the west and central London areas but their contracts have taken them all over the country on numerous occasions and even to Europe.
1.1.3Filmdesigns Overviewii
Filmdesigns is a subsidiary of Signon Ltd who are registered dealers and installers for Llumar window films one of the worlds largest manufacturers of safety, solar and decorative window films. They can supply and fit a large range of standard designs in etch film as well as producing designs to the customers’ specification. They recommend any large pieces of film are installed by their experienced team of fitters, however, if a customer decides to fit the film themselves, they will send out comprehensive fitting instructions with the customers order. They also stock a full range of translucent coloured vinyl’s which are ideal to add a splash of colour to any flat glass or perspex surface. Their stock of solar and reflective window film is ideal for cutting down on glare and excessive summer heat in the home or office. Reflective film is also ideal for creating daytime privacy. They stock a large variety of coloured & designer vinyl’s, which can be used for many purposes. The customer can have these films supplied either straight off the roll or cut to a variety of shapes/designs for example circles, squares, diamonds, all shapes are Leanne Brown Candidate Number:
Unit 2: ICT and Organisations Page 2 of 10
17/11/2006 Centre Number: 62441
Final Report
supplied in a standard 50mm height unless otherwise specified by the customer. If the customers requirements are more 'specific' - for example, house numbers, family names, house names, words, etc., they will supply these cut to the customers own design i.e., typeface, colour of film/vinyl, shape of film required and position of logo/cut out. They can also produce company logos or specific pictures into the customers etch or designer vinyl.
1.1.4The uses of ICT in the company The company uses ICT in their business with their own website to advertise their company on the internet to a wide range of customers. The company also uses ICT in their business to communicate within the business and outside of the business to organise meetings and to organise where to send packages to customers.
1.1.5Organisation Chart This is an organisation diagram of the company Filmdesigns. As you can see, the Managing Director is Sean Comrie and here he controls the whole business. The next in charge is Mel Comrie, who is the Administration Manager, here she looks after four people but has nothing to do with the development side of the business. It may not be clear but Sean is in charge of the development side of the business and does not have much to do with the administration side of the business. Sean is in charge of six people who help him to make the signs made out of vinyl. Managing Director Sean Comrie I.
Administration Manager Mel Comrie A. Secretary Sarah Weblin B. Monetary Needs Gill Keeps C. Bills and Receipts Management Donna Watts D. Personnel Management Rebecca Jordan
Leanne Brown Candidate Number:
Unit 2: ICT and Organisations Page 3 of 10
17/11/2006 Centre Number: 62441
Final Report
II.
Vinyl Worker Daniel Gass
III. Vinyl Worker Rupert Man IV.
Vinyl Worker Richard Donkey
V.
Vinyl Worker Paul Dodds
VI. Vinyl Worker Samuel Montgomery VII. Vinyl Worker Chris Watson
Managing Director Sean Comrie
Administration Manager Mel Comrie
Secretary Sarah Weblin
Monetary Needs Gill Keeps
Bills and Receipts Management Donna Watts
Vinyl Worker Daniel Gass
Vinyl Worker Rupert Man
Vinyl Worker Paul Dodds
Vinyl Worker Richard Donkey
Vinyl Worker Samuel Montgomery
Vinyl Worker Chris Watson
Personnel Management Rebecca Jordan
This Organisation Chart (Figure One) shows how the organisation is run in the business and it shows the hierarchy. 1.1.6Information Flow Chart
Order Company Deliver vinyl by post
Order vinyl by telephone
Order form
Company
Deliver vinyl by post
Customer Deliver customers order ready made by post Leanne Brown Candidate Number:
Unit 2: ICT and Organisations Page 4 of 10
17/11/2006 Centre Number: 62441
Final Report
This Information Flow Chart (Figure Two) shows how the company and the customers order their goods.
1.1.7Network Diagram
Main Server I.
Home Server A. Mel's Laptop B. Sean's Laptop
II. Work Building Server A. Sean's Desktop 1. Worker Desktop 2. Worker Desktop 3. Worker Desktop 4. Worker Desktop 5. Worker Desktop B. Mel's Desktop 1. Admin Desktop 2. Admin Desktop Leanne Brown Candidate Number:
Unit 2: ICT and Organisations Page 5 of 10
17/11/2006 Centre Number: 62441
Final Report
3. Admin Desktop
Mel's Laptop
Admin Desktop
Admin Desktop
Home Server
Sean's Laptop
Main Server
Mel's Desktop
Admin Desktop Work Building Server
Worker Desktop Sean's Desktop Worker Desktop
Worker Desktop
Worker Desktop
Worker Desktop
This Network Diagram (Figure Three) shows how the company’s ICT system has been set up.
Leanne Brown Candidate Number:
Unit 2: ICT and Organisations Page 6 of 10
17/11/2006 Centre Number: 62441
Final Report
1.1.8Uses of ICT The company uses ICT to manage their finances, organise the orders they receive e.g. a sign made for a newspaper and receive email orders from their website. Problems with ICT The problems the company may have with ICT are: • Virus’ from the Internet • Hackers
• Computers in the company crashing
Leanne Brown Candidate Number:
Unit 2: ICT and Organisations Page 7 of 10
17/11/2006 Centre Number: 62441
Final Report
2 Index Administration Manager.....................3 Background Information on the Sister Company Signon Graphic Solutions .........................................................1 Clothing...............................................1 Filmdesigns Overview........................3 Hackers................................................7 Harrods................................................1 House of Fraser...................................1 Information Flow Chart.......................4 Llumar window films..........................1 Managing Director..............................3
Leanne Brown Candidate Number:
Network Diagram................................5 Organisation Chart..............................3 Paul Smith...........................................1 Porsche................................................1 Problems with ICT..............................7 Selenia Motor Oil................................1 Shell UK..............................................1 Ted Baker............................................1 Turner Broadcasting............................1 Uses of ICT.........................................7 Virus’...................................................7
Unit 2: ICT and Organisations Page 8 of 10
17/11/2006 Centre Number: 62441
Final Report
3 Research Bibliography and Acknowledgements
Leanne Brown Candidate Number:
Unit 2: ICT and Organisations Page 9 of 10
17/11/2006 Centre Number: 62441
Background information about Signon Graphic Solutions – www.signon.co.uk and the owners of the business i
ii
Information about Filmdesigns – www.filmdesigns.co.uk and the owners of the business
Final Version of my Report
1 Specific Research for the Formal Report on my chosen organisation 1.1Organisation Overview
1.1.1Introduction The company I have decided to study is called Filmdesigns. Filmdesigns is managed by a married couple called Melissa and Sean Comrie. Sean also has another company called Signon Graphic Solutions Ltd. I have also done some background research on Signon as well as Filmdesigns.
1.1.2Background Information on the Sister Company
Signon Graphic Solutionsi Signon are registered dealers and fitters for Llumar window films one of the worlds largest manufacturers of safety, solar and decorative films. Signon supply and fit a wide range of safety films, ranging from light weight anti shatter to bomb blast and anti-bandit films. These films can be used to upgrade existing glazing to the latest British standards level of safety. Signon also have a huge range of solar and tinted films to provide shade and anti-glare in the office and home, making a much more comfortable environment. These films also provide U.V. protection and heat reflection cutting the cost of air conditioning. They also stock a large selection of decorative films, to provide privacy in partitioned offices or in the home. These films can also be produced with any design or logo cut into the material. Signon specialise in the installation of large format graphics for various exhibition and graphics companies. They have successfully completed projects for Harrods, Ted Baker Clothing, Paul Smith, Turner Broadcasting (Cartoon Network, CNN etc.) House of Fraser, Shell UK, Selenia Motor Oil, Porsche and many more. They have vast experience in the application of fitting large format self-adhesive printed graphics to windows, hoardings and backdrops. Because of their experience in window filming, they have all the necessary skills and equipment to supply a first rate finish to any large graphics installation. They offer a full range of signage services as well as a trade graphics installation service specialising in fitting large format printed graphics. Their experience with this type of work has also got Leanne Brown Candidate Number:
Unit 2: ICT and Organisations Page 1 of 10
17/11/2006 Centre Number: 62441
Final Report
them involved in Window Filming and they are now a registered Llumar films supplier and installer, giving them the full backup of the film manufacturers. They have vast experience in the design and production of all types of signage ranging from safety signs to backlit shop front’s, all produced and fitted by the business. They stock a huge range of safety, solar and decorative films for all applications from bringing existing glass up to BS requirements to logo manifestations on internal office partitions. They can help with any filming requirement large or small. Signon Limited are registered dealers and installers for Llumar Window Films one of the worlds largest manufacturers of safety, solar and decorative films. Signon supply and fit a wide range of safety films, ranging from light weight anti shatter to bomb blast and anti-bandit films. These films can be used to upgrade existing glazing to the latest British standards level of safety. Signon have a huge range of solar films to provide shade and anti-glare in the office and home, making a much more comfortable environment. These films also provide UV protection and heat reflection cutting the cost of air conditioning. They have a wide range of decorative films to choose from, to provide privacy in partitioned offices. These films can also be produced with any design or logo cut into the material. Signon are based near High Wycombe in Bucks, they generally service the west and central London areas but their contracts have taken them all over the country on numerous occasions and even to Europe.
1.1.3Filmdesigns Overviewii
Filmdesigns is a subsidiary of Signon Ltd who are registered dealers and installers for Llumar window films one of the worlds largest manufacturers of safety, solar and decorative window films. They can supply and fit a large range of standard designs in etch film as well as producing designs to the customers’ specification. They recommend any large pieces of film are installed by their experienced team of fitters, however, if a customer decides to fit the film themselves, they will send out comprehensive fitting instructions with the customers order. They also stock a full range of translucent coloured vinyl’s which are ideal to add a splash of colour to any flat glass or perspex surface. Their stock of solar and reflective window film is ideal for cutting down on glare and excessive summer heat in the home or office. Reflective film is also ideal for creating daytime privacy. They stock a large variety of coloured & designer vinyl’s, which can be used for many purposes. The customer can have these films supplied either straight off the roll or cut to a variety of shapes/designs for example circles, squares, diamonds, all shapes are Leanne Brown Candidate Number:
Unit 2: ICT and Organisations Page 2 of 10
17/11/2006 Centre Number: 62441
Final Report
supplied in a standard 50mm height unless otherwise specified by the customer. If the customers requirements are more 'specific' - for example, house numbers, family names, house names, words, etc., they will supply these cut to the customers own design i.e., typeface, colour of film/vinyl, shape of film required and position of logo/cut out. They can also produce company logos or specific pictures into the customers etch or designer vinyl.
1.1.4The uses of ICT in the company The company uses ICT in their business with their own website to advertise their company on the internet to a wide range of customers. The company also uses ICT in their business to communicate within the business and outside of the business to organise meetings and to organise where to send packages to customers.
1.1.5Organisation Chart This is an organisation diagram of the company Filmdesigns. As you can see, the Managing Director is Sean Comrie and here he controls the whole business. The next in charge is Mel Comrie, who is the Administration Manager, here she looks after four people but has nothing to do with the development side of the business. It may not be clear but Sean is in charge of the development side of the business and does not have much to do with the administration side of the business. Sean is in charge of six people who help him to make the signs made out of vinyl. Managing Director Sean Comrie I.
Administration Manager Mel Comrie A. Secretary Sarah Weblin B. Monetary Needs Gill Keeps C. Bills and Receipts Management Donna Watts D. Personnel Management Rebecca Jordan
Leanne Brown Candidate Number:
Unit 2: ICT and Organisations Page 3 of 10
17/11/2006 Centre Number: 62441
Final Report
II.
Vinyl Worker Daniel Gass
III. Vinyl Worker Rupert Man IV.
Vinyl Worker Richard Donkey
V.
Vinyl Worker Paul Dodds
VI. Vinyl Worker Samuel Montgomery VII. Vinyl Worker Chris Watson
Managing Director Sean Comrie
Administration Manager Mel Comrie
Secretary Sarah Weblin
Monetary Needs Gill Keeps
Bills and Receipts Management Donna Watts
Vinyl Worker Daniel Gass
Vinyl Worker Rupert Man
Vinyl Worker Paul Dodds
Vinyl Worker Richard Donkey
Vinyl Worker Samuel Montgomery
Vinyl Worker Chris Watson
Personnel Management Rebecca Jordan
This Organisation Chart (Figure One) shows how the organisation is run in the business and it shows the hierarchy. 1.1.6Information Flow Chart
Order Company Deliver vinyl by post
Order vinyl by telephone
Order form
Company
Deliver vinyl by post
Customer Deliver customers order ready made by post Leanne Brown Candidate Number:
Unit 2: ICT and Organisations Page 4 of 10
17/11/2006 Centre Number: 62441
Final Report
This Information Flow Chart (Figure Two) shows how the company and the customers order their goods.
1.1.7Network Diagram
Main Server I.
Home Server A. Mel's Laptop B. Sean's Laptop
II. Work Building Server A. Sean's Desktop 1. Worker Desktop 2. Worker Desktop 3. Worker Desktop 4. Worker Desktop 5. Worker Desktop B. Mel's Desktop 1. Admin Desktop 2. Admin Desktop Leanne Brown Candidate Number:
Unit 2: ICT and Organisations Page 5 of 10
17/11/2006 Centre Number: 62441
Final Report
3. Admin Desktop
Mel's Laptop
Admin Desktop
Admin Desktop
Home Server
Sean's Laptop
Main Server
Mel's Desktop
Admin Desktop Work Building Server
Worker Desktop Sean's Desktop Worker Desktop
Worker Desktop
Worker Desktop
Worker Desktop
This Network Diagram (Figure Three) shows how the company’s ICT system has been set up.
Leanne Brown Candidate Number:
Unit 2: ICT and Organisations Page 6 of 10
17/11/2006 Centre Number: 62441
Final Report
1.1.8Uses of ICT The company uses ICT to manage their finances, organise the orders they receive e.g. a sign made for a newspaper and receive email orders from their website. Problems with ICT The problems the company may have with ICT are: • Virus’ from the Internet • Hackers
• Computers in the company crashing
Leanne Brown Candidate Number:
Unit 2: ICT and Organisations Page 7 of 10
17/11/2006 Centre Number: 62441
Final Report
2 Index Administration Manager.....................3 Background Information on the Sister Company Signon Graphic Solutions .........................................................1 Clothing...............................................1 Filmdesigns Overview........................3 Hackers................................................7 Harrods................................................1 House of Fraser...................................1 Information Flow Chart.......................4 Llumar window films..........................1 Managing Director..............................3
Leanne Brown Candidate Number:
Network Diagram................................5 Organisation Chart..............................3 Paul Smith...........................................1 Porsche................................................1 Problems with ICT..............................7 Selenia Motor Oil................................1 Shell UK..............................................1 Ted Baker............................................1 Turner Broadcasting............................1 Uses of ICT.........................................7 Virus’...................................................7
Unit 2: ICT and Organisations Page 8 of 10
17/11/2006 Centre Number: 62441
Final Report
3 Research Bibliography and Acknowledgements
Leanne Brown Candidate Number:
Unit 2: ICT and Organisations Page 9 of 10
17/11/2006 Centre Number: 62441
Background information about Signon Graphic Solutions – www.signon.co.uk and the owners of the business i
ii
Information about Filmdesigns – www.filmdesigns.co.uk and the owners of the business
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