English In Camp Concept Paper

ENGLISH-IN-CAMP 1. RATIONALE The English Language Programme for students is aimed at equipping them with the basics of language to enable them to communicate with one another in different situations. Hence, English-In-Camp (EIC) is aimed at promoting the use of English as a communicative tool in various real situations. Students will enjoy and have lots of fun when using the language in the camp. 2. AIM EIC provides an avenue for campers to immerse themselves in an English speaking environment. 3. OBJECTIVES 3.1

The objectives of EIC are to enable participants to: i.

communicate in the English language effectively and confidently.

ii.

experience using the language in a joyful and lively atmosphere.

iii.

build positive attitudes with the inculcation of moral values.

iv.

develop leadership qualities by involving themselves as leaders in the various activities organized in the camp.

v.

think critically and creatively in English.

4. TARGET GROUP This camp is open to all Level 2 primary / lower secondary students from government aided schools in Malaysia. The students should be of intermediate level of English language proficiency. Participation includes : i. ii. iii.

a minimum of 4 boys and 4 girls per state – must be multi-racial to promote integration 1 male and 1 female teachers-in-charge per state 1 language officer per state

5. EIC ORGANISATION EIC should provide an environment where pupils can use English when they socialize and put into practice cooperation among themselves in the various academic and recreational activities organized.

This guide contains some suggestions, ideas and steps to assist teachers and schools to organize EIC. These can be adapted or modified depending on the nature, duration and location of the camp. Teachers can come up with their own original ideas and activities for their camp. There are 3 main stages in the organization of an EIC. i.

ii. iii.

5.1

Pre / Before the Camp During the Camp Post / After the Camp PRE / BEFORE THE CAMP

In order to have a successful EIC, careful preparation and planning is very essential. These are suggested steps to be taken. 5.1.1

Meetings (2 or 3 times)

5.1.2 Setting up the Main Organizing Committee 5.1.3 Setting up of working Sub-Committees (refer Appendix A) The Working Sub-Committee need to organize meetings/discussions to ensure all necessities are ready before, during and after the camp. They need to report to the Main Committee and liaise with other committees if necessary. 5.1.4 Funding/Budget This is normally handled by the Secretariat. (Treasurer) • •

To prepare a budget for the camp. To look/source for fund e.g. from PIBG/schools/relevant agencies. To keep a financial statement of the camping expenditures.

•

5.1.5 Permit, Information & Invitation (Secretariat) • •

•

To obtain permit from relevant authorities e.g. PPD/PPB/Parents/Police/Venue/Campsite To inform relevant authorities e.g. JPN To invite speakers/parents/VIP and relevant authorities and agencies e.g. NIE (Newspaper in Education) (Army/Police, Boys Scout, Girls Guide, Red Crescent etc,)

5.1.6 Some other important details to consider at this planning stage: •

Venue/place: Preferably a camp site but school, classrooms, boarding-houses, clubs, association, etc. can be

alternative sites. •

Duration

•

Date

•

Camp Rules/Regulations and Facilitator’s Guide

•

Target group and number

•

Video recording ( for documentation )

: :

2 days + 1 night/3 days + 2 nights/ 4 days + 3 nights School holidays/weekend

5. 2 DURING THE CAMP At this stage the Camp Commandant is in full command. All working SubCommittees are in operation. 5.2.1 Registration/Accommodation of participants, officials and facilitators. 5.2.2 Briefing for facilitators/ officials. • • • •

Camp Rules and Regulations Facilitator’s Guide Programme, camp equipments and materials. All officials and facilitators are ready to perform their duties.

5.2.3 Briefing and orientation for participants/campers • • • • • •

Introduction of the Camp Commandant, officials and facilitators. ‘Getting to Know You’ session for campers. Programme, timetable, equipment and materials The use of the Individual log book. Announcements/News/Reminders, etc. Orientation and familiarization of the camp site.

5.2.4 Camp Equipment & Materials All working sub-committees should prepare a check-list of equipment and materials. •

• •

•

PA system, tape recorders, microphones, hailers, bells / whistles, etc. Printed materials – song sheets, poetry, tongue twisters, dialogue, jazz-chants, choral speaking scripts etc. if required. Campers log book. Camp/tents, strings, canvas, mats etc.

•

Other relevant materials like markers, manila cards, mahjong paper etc.

5.2.5 Short daily post-mortem meeting At the end of each camp day the camp commandant, officials and facilitators MUST have an evaluation/discussion session/meeting and prepare for the following day’s activities. 5.2.6 The publicity Sub-Committee The Publicity Sub-Committee can have the News Bulletin/Newsletters/Notices at the end of each camp day. 5.2.7 Others •

Organizers are encouraged to have sessions for non-Muslim participants such as Moral Instruction / Motivation / Self-Reflection concurrently with the time the Muslim participants are having their prayers.

•

Organizers may decide to run some of the activities in the form of competition and provide prizes to the winners e.g. –Best camp / best room, the cleanest room / camp or best camper / group etc.

5.2.8 Programme proper Organizers need to select activities according to the facilities, strength of manpower, site and duration of their camp 5.2.9 Evaluation of the Camp Evaluation by campers and facilitators is necessary to see the impact of the camp on the learning of English language. Feedback is useful for future EIC organizers. ( refer to Appendix B for sample evaluation form ) 6.

POST / AFTER THE CAMP

6.1 General cleaning of the campsite/rooms/dormitories/school/compound. This involves officials, facilitators and participants. 6.2 Returning of equipment and materials is the responsibility of various subcommittees. 6.3 Post mortem and recommendations. 6.4 Letters of “thanks and appreciation”

• •

All officials and facilitators Donors (Donations in cash or in any kind)

• •

Foster parents Etc.

6.5 Reports • • • •

•

All working Sub-Committees Evaluation/feedback/post mortem Financial statements of the camp Comments/suggestions and proposal for the future EIC Final meeting of the main committee

Appendix A Working Sub-Committee Bil.

Sub-Committees

Functions/Roles

1

Camp Commandant

- to oversee, manage and ensure all activities are carried out accordingly during the camp - to liaise with all sub-committees

2

Secretariat

- to coordinate with all sub-committee to ensure that preparation are in order - to liaise with relevant agencies and all involved. - to make progressive reports to main committee. - to appoint facilitators for various activities - to arrange for grouping/duties of officials, facilitators and participants. - to keep all documentation and prepare reports - to prepare rules and regulations of the camp - to draw and produce the campsite map - to inform participants on camp requirement e.g. batteries torches/plates & spoons/stationery etc.

3

Programme/Printing

-to prepare and produce all booklets, log books and other printed materials.

4

Food/Refreshment

-to cater for all food and refreshment for participants, facilitators and officials.

5.

Accommodation

- to prepare and allocate accommodations for participants, officials and facilitators. - to ensure facilities (bedding, latrines, water and lighting) are available

6.

Welfare/Security/Warden

- to ensure safe, clean and healthy camping at all times - on stand-by with First-aid - to look into the security matters of the camp

7.

Transport

- to arrange for all transport facilities

8.

Equipment

- to ensure all equipment are available and

checked before and during the camp. - to ensure all equipment are returned in good condition.

9.

Presentation/Cultural night

- to organize the function - to ensure availability of equipment, materials and items for presentation - to have rehearsal, if necessary

10.

Publicity

- to publicize the English-In-Camp through various media e.g. newspaper or radio. - to put up on camp notice board – labels, poster, banners, etc.

11.

Ceremonies (Opening/Closing)

- to identify Emcee - to arrange and organize activities for the ceremonies (opening/closing) - to liaise with the main committee.

12.

Registration

- to receive and register officials, facilitators and participants - to liaise with secretariat, programme and accommodation sub-committees - to prepare Name tags/files/bags/etc. for all participants.

13.

Activities (comprise of English Language teachers)

- to select and prepare relevant activities for the English In Camp - to ensure all activities involve the use of the language orally or written - to brief all facilitators on how to facilitate all the activities - to allocate duties to all facilitators concerning the activities - to ensure the materials for all the activities are ready and adequate

14.

Souvenirs/certificates

- to prepare souvenirs/certificates for VIP, officials, facilitators and participants

Appendix B EVALUATION FORM FOR ENGLISH-IN-CAMP ( To be completed by students, teachers-in-charge / facilitators ) DATE:

……………………………………………………………………..

VENUE:

……………………………………………………………………..

Please evaluate the EIC based on the scale below. Tick (√) in the column provided. 5=Excellent

4=Very good

3=Good

No.

2=Satisfactory 1

A

Administration

1. 2. 3. 4. 5. 6. 7.

Registration Venue/camp site Accommodation Food Security/safety measures Hospitality Others ( please state )

B

Camp Commandant

1. 2. 3. 4. 5 6 C

Is his/her briefing/instructions clear? Is he/she able to be in control of the camp? Is he/she well prepared? Is he/she proficiently competent? Is he/she punctual? Is he/she helpful? Facilitators

1 2 3 4 5 D

Are they able to give clear instructions? Are they well prepared? Are they proficiently competent? Are they punctual? Are they helpful? Activities

1 2

Ice-breaking Morning exercise

2

1= Poor 3

4

5

3 4 5

Sessions for prayers/moral/self-reflection Educational Tour Log book – Is it easy to complete? Is enough time given to complete?

No. 6

1 Language activities ( host - state to list down accordingly )

(i) (ii) (iii) (iv) (v)

Comments

Suggestions

Completed by ( please √ )

2

3

4

5

Participant Facilitator