English Correspondence

English Correspondence Letter Samples The Form of A Letter The form of a letter is very important. If a letter has a correct form, It will be appealing to the eye and easy to read. Normally, it has 5 parts : 1. Heading 2. Salutation 3. Body 4. Closing 5. Signature

Heading The heading of a letter gives the writer’s address, street, state/province, and country ( if needed ), and the date. It normally goes in the upper right-hand corner of the first page. The following is the heading of a letter. 1234 Woodland Ave. Puyallup, Washington 98371 January 6, 2008

Salutation The salutation is the greeting. It is usually followed by a comma in personal letter. It begins at the left-hand margin. The following is the typical salutations in friendly letters. Dear Mother, Dear Aunt Kim Dear Rachel, Dear Professor Ryder

Body The body of a letter is the content of a letter. It should have introduction, development, conclusion. The ideas of the letter should be organized in paragraphs.

Closing Each of the following closing has slightly different meaning. You can choose one that best conveys your thoughts. Only the first word of the closing is capitalized. It is followed by a comma. Sincerely, Your son/daughter/niece/nephew/etc., Sincerely yours, Affectionately, Yours, Fondly, Yours truly, Warmly, Your friend, With love,

Signature Sign the name that the person being addressed is familiar with. Do not place any punctuation after signature. Business Letters Parts of A Business Letter 1. Letter Head A letter head consists of a name and address of a firm that sends a business letter. It sometimes consists of telephone number, address of

branch of offices, names of CEO. It is usually printed on the top of the paper. Examples : a. ENGLET & BROT LTD 115 JALAN SUKAINDAH BANDUNG- INDONESIA

b. GOOGLE MILLS INCORPORATION 499 NORTH WARREN AVENUE SYRACUSE 2, NEW YORK Francois Cartland

Phone

: 1499

President

Established : 1963

2. Date Line It consists of date, month, year or (month, date, year). If there is no Letter Head, make sure you put the name of the city before the date line. Examples : 23rd November, 1999 or November 23rd, 1999 28 July, 1999

or

July 28, 1999

If there is no letter head in a letter, you must write a full address of the sender, example : 115 Jalan Sukaindah, Bandung June 28th, 2009 3. Inside Address It usually consists of 3 or 4 lines, : • The name of a person or the firm you are writing to. • Number, the name of the street • The name of city ( A country when applicable) Examples : Mr. Prana Pramudya 115 Jalan Setia Bandung Mmes. Robert Thompson & Audrey 112, Downing Street London E.C. 2, England 4. Salutation British Style Examples:

Dear Sir, Sir, Dear Sirs, Dear Madam, Mesdames, American Style Examples: Dear Sir: Sir: Gentlemen: Dear Madam: Mesdames: If you know the person you are writing to, you can use the style below which is more personal or informal: Dear Mr. Herdianto, My dear Madam Tiara, 5. Subject Line Subject Line is usually capitalized and underlined: Examples: CHEAP CRUISE TO SCANDINAVIA SCANDINAVIAN VACATION 6. Body of the Letter Body of the Letter consists of 3 paragraphs : • the opening paragraph • the content paragraph • the closing paragraph 7. Complimentary Closing Complementary Closing usually consists of 2 lines: • Closing Words / Expressions • Name of Firm Examples: Yours truly, Wisnu & Ninda LTD Truly Yours, Winsu & Ninda LTD 8. Signature Line

English Correspondence Letter Samples Invitation Letter

Goldrush Bank 155 Cicalengka Street, Bandung, West Java Tel: 022 7917933 January 17th, 2008 Dear Mrs. Johnson Our records show that you have been a customer of Goldrush Bank for six months. We would like to thank you for your business by inviting you to our Anniversary party this Saturday At this event, please accept the enclosed $15 gift certificate to use with your purchase of $50 or more at Sukaindah Department Store. We look forward to seeing you at the party on Saturday. Please bring this invitation with you and present it at the door. Sincerely, Syamsul Anwar Gold Rush Bank Manager

English Correspondence Letter Samples Invitation Letter 123 Jl. Cikutra Bandung 40191 WestJava Indonesia January 5, 2008 Northwestern Bell Telephone Company 1234 McAllister Street Omaha, Nebraska 68109 Dear Sir / Madam : Enclosed is my telephone bill for January, which you recently sent me. I am not enclosing payment because there are some charges on the bill which I question. The long distance charge for a call to Honolulu is incorrect. I never made this call. The bill indicates the call was made on January 5. I was out of the country at that time. Likewise, the charge for the call to Chicago, made on January 10, is excessive. The statement indicates a call lasting thirty minutes, but my records show that I talked only ten minutes. I request that you look into these discrepancies at once. When I receive a corrected statement, I will pay the proper charges immediately. Sincerely,

Steven Lamont