Copy Of Audit Findings - Corrective Actions

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AUDIT FINDINGS: NONCONFORMANCES: Failure in monitoring and measuring of quality system process as evidenced by no status of Hoshin and DMP Objectives. - 8.2.3 / 9001 Failure to conduct Risk Asesment of their operations to identify Environmental Aspects. -4.3.1 / 14001 No official documentation of DOP. - 4.4.4 / 18001 No minutes of meeting on file for all the meetings / agreements made. - 4.4.3 / 18001 Segregation of chemical must be identified in the Storage Area. There is no control of key for the Chemicals Storage area in case of fire and no fire extinguisher found despite it’s label. Hoshin / Targets of section head not complete, no date of project completion. Hoshin / DMP Objectives of Jr. Supervisor not yet done - Still awating for the completion of section head objectives. No Training plan at the time of audit, but preferred to copy the one in Engineering/Maintenance until December 2007. While the draft of section head JD's states the general knowledge on Civil works, there is no training yet, no TNA presented and therefore no basis of competency. Drills on major LPG leak not done for the year 2006 and 2007. ERP on flood not identified while (2) more ERP's not yet documented (only draft) , manual lifting not correctly demonstrated. Delivery Fill Rate of spare parts is not monitored. Method of measuring Fill Rate is not yet in place. No identified legal requirements for the section as per Legal Requirements checklist. PPE not surrendered at RPE after use and / or at the end of shift. Item # OTP7 (Compliance to permissible exposure limit of workplace) not identified in the draft of OSHMP. Review and revise the JD of Section Head and Jr. Supervisor - there is an ovelapping on duties and responsibilities. To Include educational requirement and other specialized skills on JD's. Assses if ordinary mask is suitable for the use of Fiber material during patching of roof leaks. Review TNA from Engineering/Maintenance section Head and include the one for Section Head. A special audit to be conducted by November 2007 to follow up on system status of Facilities Management.

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AUDIT FINDINGS: NONCONFORMANCES: Failure in monitoring and measuring of quality system process as evidenced by no status of Hoshin and DMP Objectives. - 8.2.3 / 9001 Failure to conduct Risk Asesment of their operations to identify Environmental Aspects. -4.3.1 / 14001 No official documentation of DOP. - 4.4.4 / 18001 No minutes of meeting on file for all the meetings / agreements made. - 4.4.3 / 18001 Segregation of chemical must be identified in the Storage Area. There is no control of key for the Chemicals Storage area in case of fire and no fire extinguisher found despite it’s label. Hoshin / Targets of section head not complete, no date of project completion. Hoshin / DMP Objectives of Jr. Supervisor not yet done - Still awating for the completion of section head objectives. No Training plan at the time of audit, but preferred to copy the one in Engineering/Maintenance until December 2007. While the draft of section head JD's states the general knowledge on Civil works, there is no training yet, no TNA presented and therefore no basis of competency. Drills on major LPG leak not done for the year 2006 and 2007. ERP on flood not identified while (2) more ERP's not yet documented (only draft) , manual lifting not correctly demonstrated. Delivery Fill Rate of spare parts is not monitored. Method of measuring Fill Rate is not yet in place. No identified legal requirements for the section as per Legal Requirements checklist. PPE not surrendered at RPE after use and / or at the end of shift. Item # OTP7 (Compliance to permissible exposure limit of workplace) not identified in the draft of OSHMP. Review and revise the JD of Section Head and Jr. Supervisor - there is an ovelapping on duties and responsibilities. To Include educational requirement and other specialized skills on JD's. Assses if ordinary mask is suitable for the use of Fiber material during patching of roof leaks. Review TNA from Engineering/Maintenance section Head and include the one for Section Head. A special audit to be conducted by November 2007 to follow up on system status of Facilities Management.

AUDIT FINDINGS: Facilities Management WHO NONCONFORMANCES: 1) Failure in monitoring and measuring of quality system process as evidenced by no status of Hoshin and DMP Objectives. - 8.2.3 / 9001 2) Failure to conduct Risk Asesment of their operations to identify Environmental Aspects. -4.3.1 / 14001 3) No official documentation of DOP. - 4.4.4 / 18001 4) No minutes of meeting on file for all the meetings / agreements made. - 4.4.3 / 18001 OBSERVATIONS: 1) Segregation of chemical must be identified in the Storage Area. There is no control of key for the chemical storage area in case of fire and no fire extinguisher found despite it’s label. 2) Hoshin / Targets of section head not complete, no date of project completion. 3) Hoshin / DMP Objectives of Jr. Supervisor not yet done - Still awating for the completion of section head objectives. 4) No Training plan at the time of audit, but preferred to copy the one in Engineering/Maintenance until December 2007 While the draft of section head JD's states the general knowledge on Civil works, there is no training yet, no TNA presented and therefore no basis of competency. 5) Drills on major LPG leak not done for the year 2006 and 2007. 6) ERP on flood not identified while (2) more ERP's not yet documented (only draft) , manual lifting not correctly demonstrated. 7) Delivery Fill Rate of spare parts is not monitored. Method of measuring Fill Rate is not yet in place. 8) No identified legal requirements for the section as per Legal Requirements checklist. 9) PPE not surrendered at RPE after use and / or at the end of shift. 10) Item # OTP7 (Compliance to permissible exposure limit of workplace) not identified in the draft of OSHMP. RECOMMENDATIONS: 1) Review and revise the JD of Section Head and Jr. Supervisor - there is an ovelapping on duties and responsibilities. To Include educational requirement and other specialized skills on JD's. 2) Assses if ordinary mask is suitable for the use of Fiber material during patching of roof leaks. 3) Review TNA from Engineering/Maintenance section Head and include the one for Section Head. 4) A special audit to be conducted by Nov. 2007 to follow up on system status of Facilities Management.

STATUS

HLC RGS SHS HLC

ON-GOING DONE

SHS HLC HLC

DONE DONE

HLC

DONE

RGS RGS HLC SHS HLC HLC

FOR SCHEDULE OF DRILL ON-GOING

DONE DONE

RGS

DONE

HLC HLC ALL

DONE

ULE OF DRILL