Competency Model Question Air Re

Competency Model Questionnaire The purpose of this questionnaire is to assess your competencies against proven models for the project management roles you fill. The information will be used to help identify training or coaching requirements, identify those who could be coaches for others, or to identify strengths and gaps as you start a project or prepare for advanced certifications. A. Check the Roles You Fill

(Check only those roles on which you spend at least 15% of your time) Resource Manager

Project Sponsor

Project Manager 2

Project Office Manager

Project Manager 1

B. Complete the Questionnaire that follows

Project Manager 3

Project Team Member

(Complete the Questionnaire with your Manager to help your objectivity)

Your Name:

CompModel Questionnaire

Date:

Team or Workgroup:

Competency #, Description

Record Your Competency Below (0-4)

1

Prioritizes the portfolio of projects based on each one's business case, linkages to enterprise strategy, and other factors.

2

Allocates staff according to portfolio priorities, applying resources with the needed skills and experience.

3

Establishes and communicates a shared vision for the project, for the team and other stakeholders.

4

Ensures flexibility for a project's due dates, scope and/or resources, while assuring responsiveness to business needs.

5

Initiates a project with a skilled Project Manager, the right team members, and access to the right subject area experts.

6

Assures a meaningful Project Charter that includes a vision of the business need and preliminary scope or product description.

7

Applies a consistent, repeatable project planning method that is appropriate for the size and type of project.

8

Identifies project stakeholders and maintains communication with them throughout the project.

9

Ensures that the project has an unambiguous Scope Statement, Statement of Work, or clear requirements, as appropriate.

10 Assures clear, complete statements of both product and project scope. 11 Develops effective, clear, and measurable Objectives. 12 Performs early project estimating of effort, cost and duration, using multiple methods. 13 Performs Benefit/Cost Analysis at appropriate times during and after the project. 14 Operates effectively in different project structures: Matrix or Projectized. 15 Formalizes the High-level Plan with an appropriate document for stakeholder approval. 16 Performs detailed phase planning in a way that assures ownership of the team and key stakeholders. 17 Develops, refines and uses Work Breakdown Structures to prepare the phase plan. 18 Organizes the project team appropriately for the project's size. 19 Faciliates the team and stakeholders in risk and opportunity identification. 20 Quantifies the likelihood and impact of risks. 21 Engages stakeholders in identifying phase risks and planning risk responses. 22 Activity Identification: Defines delegatable, right-sized work packages. 11/27/2003

© 2002,2003 ProjectExperts

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See your CompModel facilitator for information about the Competency Levels, or go to www.projectexperts.com/compmodel/levels.htm

Your Name:

CompModel Questionnaire

Date:

Team or Workgroup:

Competency #, Description

Record Your Competency Below (0-4)

23 Provides adequate infomation while delegating assignments to team members. 24 Participates in activity effort and duration estimating, communicating the factors that affect the estimate. 25 Estimates additional activity and project costs, such as capital, travel, supplies, licenses and equipment. 26 Sequences, then analyzes precedence relationships, to reduce phase duration and establish the Critical Path. 27 Reflects cross-project and sub-project dependencies in the project plans. 28 Performs resource analysis and leveling to reduce overcommitment and underuse. 29 Develops Gantt Charts or other appropriate methods of providing a working project schedule. 30 Establishes a baseline schedule, budget and cumulative cost curve for each phase. 31 Documents and distributes the phase and project plan. 32 Uses the project plan to execute and manage the project. 33 Establishes and maintains product configuration management. 34 Maintains a Stakeholder information retrieval and distribution process. 35 Assesses skill-level impacts on delegated work and arranges for mentoring or coaching. 36 Manages effective communication for both single-site collocation and distributed teams. 37 Provides a project environment of motivation and appropriate rewards. 38 Prepares an efficient project work area: productive low-interruption-rate offices and team conference rooms. 39 Builds teams that perceive themselves as teams, that strive to perform to their potential. 40 Builds strong teams that demonstrate the appropriate mix of team and task orientation. 41 Empowers the project team by removing barriers. 42 Shares management responsibilities with the team. 43 Assures or performs make or buy decisions based on appropriate analysis. 44 Plans, participates and follows-up on inspections and quality reviews. 45 Develops vendor solicitations: Requests for Information (RFI) and Requests for Proposals (RFP). 46 Uses relevant criteria to evaluate responses to RFIs and RFPs. 47 Successfully negotiatiates contracts. 48 Administers contracts, including recordkeeping and information retention. 49 Establishes and consistently applies a useful, responsive change control process. 50 Provides or submits time tracking and status reports in a timely manner.. 51 Holds informative, constructive, efficiently managed status review meetings. 52 Measures performance against the plan, using Earned Value management, where appropriate. 53 Ensures constructive variance and trend analysis of time, cost, scope and quality. 54 Analyzes status information to perform progress and status reporting. 55 Keeps executive management apprised of project status (avoids surprises).

11/27/2003

© 2002,2003 ProjectExperts

Page 2 of 3

See your CompModel facilitator for information about the Competency Levels, or go to www.projectexperts.com/compmodel/levels.htm

Your Name:

CompModel Questionnaire

Date:

Team or Workgroup:

Competency #, Description

Record Your Competency Below (0-4)

56 Identifies and reports issues and tracks resolution of open issues. 57 Delegates or escalates decisions when appropriate. 58 Follows up to ensure decision was implemented. 59 Tracks performance measurement criteria while working with contractors and outsourced services. 60 Performs defect tracking, comparing progress against defect discovery rate metrics. 61 Updates and revises the project plan as needed. 62 Plans, performs, and obtains rapid completion of major milestones or gates. 63 Performs end-of-phase closure, reviews results and updates the project documents. 64 Evaluates risk responses to assure they are appropriate and effective. 65 Calls attention to team achievements. 66 Performs project closure, with evaluation of objectives met and Lessons Learned. 67 At project closure; evaluates and records project plan vs. actual metrics. 68 Performs contract close-out and evaluation, including procurement lessons learned. 69 Reinforces the use of consistent process as well as results. 70 Demonstrates strong self-knowledge, while compensating for weaknesses. 71 Demonstrates exemplary problem-solving skills, with a "can-do" attitude. 72 Willing to make commitments and keeps them. 73 Demonstrates the flexibility to work with others who have different personal styles. 74 Demonstrates effective listening. 75 Clearly communicates, using effective writing skills and assuring that communications look professional. 76 Produces and performs engaging and informative presentations. 77 Manages meetings effectively, including eliminating unneeded ones. 78 Effectively facilitates multidisciplinary groups. 79 Manages expectations of stakeholders, sponsor and executive management. 80 Commands the respect of the entire project team and stakeholders.

11/27/2003

© 2002,2003 ProjectExperts

Page 3 of 3

See your CompModel facilitator for information about the Competency Levels, or go to www.projectexperts.com/compmodel/levels.htm