Cn10443 File 1.1 Instructions To Tenderers (itt)

INSTRUCTIONS

TO

TENDERER

ITT STC/LTC (040406)

Page 1 of 34

TABLE OF CONTENTS Part I (A) – Instructions to Tenderer IT.1

General

IT.2

Validity of Tender

IT.3

Familiarization with Laws of Qatar

IT.4

Tender Documents and Acknowledgement

IT.5

Secrecy Declaration

IT.6

Site Visit and Mid-Tender Meeting

IT.7

Queries

IT.8

Fully Informed

IT.9

Tender Bulletins

IT.10 Governing Language IT.11 Tender Rates and Prices IT.12 Form of Tender IT.13 Bank Guarantee IT.14 No Alteration of Tender Documents IT.15 Submission of Tenders IT.16 Commercial Registration & Ownership Declaration IT.17 Alternative Offers IT.18 Correction of Arithmetical or Other Errors IT.19 Acceptance or Rejection of Tenders and Incurred Costs IT.20 Notification of Acceptance IT.21 Failure to Sign the Contract IT.22 Submission of Grievances IT.23 Contract Award Details IT.24 Return of Tender Documents IT.25 Criteria for submission of Bids by Consortiums/Joint ventures Part 1 (B) Part 1 (C) Part 1 (D) Part 1 (E) Part 1 (F) Part 1 (G) Part 1 (H) Part 1 (I)

-

ITT STC/LTC (040406)

Form of Acknowledgement Form of Tender and Appendix Form of Tender Bond (Specimen) Form of Secrecy Declaration Temporary Security Pass Application Form Declaration of Privately Owned Company Tender Check List Tender Submission Form Page 2 of 34

Tender No. LTC 07/102 IT.1

General These Instructions to Tenderer issued by Qatar Petroleum (QP) outline the procedures to be followed for completing and submitting Tenders. Tenderer shall comply with any public tender advertisement or invitation to tender and these Instructions to Tenderer while preparing its Tender submission. Failure to provide all of the required materials and information, or failure to fully comply with these instructions may result in the rejection of the Tender submission by QP.

IT.2

Validity of Tender Tenders shall be valid for a period not less than one hundred twenty (120) calendar days from the closing date for submission of the Tenders. QP intends to notify all Tenderers of the result of their Tender submissions during this period. If Tenderer retracts or withdraws its Tender during the period of its validity without receiving authorisation from QP, QP may, at its sole discretion, without the need for summons, notice or other legal formalities: (i) encash the provisional Bank Guarantee (Tender Bond), and (ii) exercise any other rights stipulated in the Tender Documents. In the event that Qatar Petroleum estimates that the contract price bid exceeds competitive limits, it may request the bidder to reconsider the contract price bid with the aim to lower the price, and such a request shall not be considered as a rejection or acceptance of its original bid, which shall remain valid and open for acceptance by QP until the expiry of the validity period specified herein.

IT.3

Familiarization with Laws of Qatar Before submitting a Tender, the Tenderer shall thoroughly familiarize itself with all the laws, including but not limited to Qatar Labor laws, applicable to the work or services to be performed, and the Qatar Ministry of Economy and Commerce requirements regarding commercial registration of companies prior to commencing any work or service activity in Qatar. By submitting a Tender, the Tenderer is deemed to have made the necessary allowances in the Tender Price for compliance with all laws, rules, regulations and procedures applicable in the State of Qatar, or those applicable in any other country where any portion of the work or services will be performed.

IT.4

Tender Documents and Acknowledgement

4.1

The documentation provided for the purpose of tendering (Tender Documents) consists of: a. b. c.

Instructions to Tenderer Form of Tender and Appendix Form of Agreement

ITT STC/LTC (040406)

Page 3 of 34

d. 4.2

General Conditions of Contract and Appendices

Except for the documents listed below, QP is issuing the Tender Documents in electronic format (viz. Compact Disc Rom “CD”) only. Such electronic Tender Document (e-TD) is an exact copy of the Original Tender Document retained by QP as a hard copy. QP makes no representations as to the data quality of the eTD. Documents in Hard Copy − nil

4.3

Tenderer shall complete the soft copy of the Schedule of Prices and Rates electronically, and extract a hard copy of the duly completed Appendix B (Schedule of Prices and Rates). Tenderer shall also extract a hard copy of the Form of Tender from the e-TD and complete the Form of Tender on the hard copy. The duly completed hard copies of the Form of Tender and Appendix B shall be returned along with duly filled soft copy in Microsoft Excel latest version when submitting the Tender submission in accordance with IT-15 below. The Schedule of Prices and Rates must to be printed on A4 size paper, without any page setup alterations. Tenderer shall sign and affix its company stamp to each hard copy page.

4.4

Subject to Clause IT.9 (‘Tender Bulletins’), Tenderer shall use the e-TD on an ‘as is’ basis, without making any alterations or amendments thereto whatsoever. In the event of any discrepancies between the e-TD and the original Tender Documents with QP, the original Tender Documents shall be regarded as the final and governing documents in determining the correct content of the Tender Documents. Any alternative proposals shall be submitted as separate sheets and not included in Appendix B provided by QP as part of the Tender Documents.

4.5

The Tenderer shall ensure that the Tender Documents received are complete and Tenderer must return the Form of Acknowledgment within five (5) working days of receipt thereof. The Form of Acknowledgment must be completed, signed and delivered by hand or transmitted by fax to the address indicated in the attached Form of Acknowledgement.

4.6

Upon written request by the Tenderer made at least ten (10) working days prior to the Tender closing date, the original Tender Documents hard copy shall be made available for the Tenderer’s perusal at following QP office(s): 3rd Floor, Room 339, Al Dana Tower, West Bay, Doha, Qatar

4.7

The Tenderer should notify QP immediately if any discrepancy, omission or ambiguities are discovered in the Tender Documents.

IT.5

Secrecy Declaration The Tenderer shall abide by the terms of the Secrecy Declaration appended hereto which must be completed and signed by the Tenderer and returned with the Form of Acknowledgment. In addition, where the Tenderer is a foreign

ITT STC/LTC (040406)

Page 4 of 34

company with a local Qatari sponsor or agent that will not perform work or services as a subcontractor for the Tenderer, the Tenderer shall submit with the Form of Acknowledgement a Secrecy Declaration signed by its local Qatari agent or sponsor. IT.6

Site Visit and Mid-Tender Meeting

6.1

The Tenderer may be requested to attend a site visit and/or a mid-tender meeting in order to become familiar with the physical and other conditions pertaining to the work or services to be performed. It is strongly recommended that the Tenderer attend any scheduled site visit and mid-tender meeting.

6.2

The Security Pass Application Form to enable site visit is appended to the Instructions to Tenderers. Tenderers are required to complete this Form and return it together with a copy of the Passport and 2 (two) photographs of each attendee, when so notified of the site visit details. The attendees nominated for the site visit by Tenderer shall be in possession of a valid Qatar residence permit or business/work visa. Persons holding any other category of visa shall not be allowed to visit QP site/installations. Tenderer’s representatives attending a site visit at any of QP’s facilities must be in possession of a valid H2S/BA certificate. H2S/BA training courses are conducted by QP free of cost. Tenderers are advised to make their own arrangements for attending the same. Tenderers may also arrange the H2S/BA certificate at their own cost from any of the following accredited training institutes in Qatar, or any other third party training institute approved by QP: a) Venture Gulf Safety Training School b) National Academy for Professional Training

Tenderer shall provide its representatives who attend the site visit with the necessary protective/safety clothing. 6.3

The Tenderer may designate no more than two (2) representatives to attend the mid tender meeting and/or site visit on its behalf and at its own cost. Only one (1) representative may be designated to attend a site visit at any of QP’s offshore facilities. Attendance by representatives of Tenderer's Principal/Subcontractors shall be permitted only in those cases where the Tenderer has informed QP in writing, prior to the site visit/mid-term meeting date, the names of the companies whom it intends to nominate as its Principal/ Subcontractors.

IT.7

Queries

7.1

All queries must be raised by the Tenderer and not by local agents/sponsors. Any queries relating to the Tender Documents or submitting a Tender must not be raised by telephone or personal contact, but must be submitted in writing, preferably by fax, to the following address:

ITT STC/LTC (040406)

Page 5 of 34

Engineering Department (Facilities) Qatar Petroleum P. O. Box 70 Doha, Qatar Fax: E-Mail: 7.2

494-6584 not applicable

Correspondence should be directed to the attention of EDD (with copies to CNE. Fax No. 494-6586). Any response issued will be in the form of a question and answer and will be distributed to all Tenderers without revealing the identity of the originator in the Form of Tender Bulletins. In order to prevent delays and ensure QP and Tenderers easily establish the origin of the queries, the Tenderer is required to specify the references of such queries in clear terms. Queries must be received at the above address at least seven (7) calendar days prior to the Tender closing date. Any queries received after such date will be ignored.

7.3

Any queries or correspondence during the Tendering process, including the Tender evaluation period, must not be directed to any QP employee by name nor any other address or fax number other than that listed above. Any violation of this instruction by the Tenderer may render the Tenderer’s submission invalid.

IT.8

Fully Informed The Tenderer should inspect the worksite and surrounding locations and must satisfy itself as to the nature of the work or services, the correctness and sufficiency of the rates and prices submitted and general local conditions, especially ground, climatic, sea, other water and weather conditions which could affect the work or services.

IT.9

Tender Bulletins Any addendums, clarifications or meeting minutes will be issued as Tender Bulletins and sent to all Tenderers during the Tendering period. The Tenderer shall acknowledge receipt of all Tender Bulletins on the “Form of Tender” and shall allow for any costs in connection therewith in the Tender Price.

IT.10 Governing Language The Tender Documents and all Tender submissions are to be made in the English language. IT.11 Tender Rates and Prices The Tenderer shall submit prices and/or rates for all items required by the Schedule of Prices and Rates. All amounts are to be quoted in Qatar Riyals unless expressly required otherwise in the Schedule of Prices and Rates. ITT STC/LTC (040406)

Page 6 of 34

IT.12 Form of Tender The Tenderer shall complete the enclosed Form of Tender which must be signed by a person duly authorized to sign on behalf of the Tenderer. A valid Power of Attorney must be attached to the Form of Tender identifying the authorized signatory. QP may reject any Tender that is not submitted on the Form of Tender. IT.13 Bank Guarantee (Applicable) 13.1

The Tenderer must submit a provisional Bank Guarantee, in the form of a Tender Bond, with its Tender. The value of the provisional Bank Guarantee shall be QR. 50,000/- (Qatari Riyals Fifty Thousand only).

13.2

The provisional Bank Guarantee (Tender Bond) must be issued by a bank operating in Qatar. Cash or cheques are not acceptable. A Bank Guarantee issued in respect of another tender is not acceptable. Bonds issued by insurance companies are not acceptable. The wording of the provisional Bank Guarantee must be exactly in accordance with the format appended hereto.

13.3

The validity of the provisional Bank Guarantee must be for not less than one hundred fifty (150) calendar days after the Tender closing date. In the event QP request an extension of the Tender validity period, and the Tenderer agrees to such extension, the Tenderer must revalidate its provisional Bank Guarantee for the extended Tender validity plus thirty (30) calendar days.

13.4

Tenders not accompanied by the provisional Bank Guarantee that is exactly in accordance with the format appended under Part 1(D) may be rejected without the need to notify the Tenderer of the rejection.

13.5

In the event that the successful Tenderer is required to submit a Final Bank Guarantee in the form of a Performance Bond as stipulated in the General Conditions of Contract, the successful Tenderer’s provisional Bank Guarantee shall remain valid until the Final Bank Guarantee is submitted and accepted by QP. If the successful Tenderer fails to provide the Final Bank Guarantee within the specified period, QP may immediately encash the full amount of the provisional Bank Guarantee.

IT.14 No Alterations to Tender Documents 14.1 Any erasures, alterations, additions or deletions made to the Tender Documents and any Tender submission shall be deemed unauthorized unless initialed by the person authorized to sign the Tender. Any Tender that is incomplete or contains unauthorized alterations may be rejected by QP 14.2

Any mistakes made in completing the Tender Documents and corrected before the submission of the Tender shall be initialed by the person authorized to sign the Tender.

ITT STC/LTC (040406)

Page 7 of 34

IT.15 Submission of Tenders 15.1

The Tender and accompanying documents shall be bound securely together and enclosed in a wax sealed envelope and shall be delivered to: The Secretary, Limited Tenders Committee Qatar Petroleum 4th Floor, J-Wing, Royal Plaza, Al Sadd Street P. O. Box 3212 Doha - Qatar not later than 11.00 hours on the due date.

15.2

The envelope shall be clearly marked on the outside with the name of the Tenderer, the Tender number and work description stated on the Form of Tender and with the official Tender closing date and time.

15.3

Tenderer must complete and submit with its Tender submission the form attached hereto as Part 1 (I) (“Tender Submission Form”). This form must be submitted with the Tender as a separate document and not included in the sealed envelopes with the Tender. The Tenderer must affix its initialed company stamp to the Tender Submission Form. If Tenderer fails to comply with the requirements set forth in this 15.3 the acknowledgement of receipt as set forth below will not be issued by QP.

15.4

The completed Tender Submission Form will be signed by the QP recipient and returned to the person who delivered the Tender. This will serve only as acknowledgement of receipt of a package with the same title and number as printed on the Tender Submission Form. In the event that the Tender is submitted by registered mail, the acknowledgement of receipt as set forth above will not be issued by QP unless it is collected by the Tenderer from the office of the Secretary of the QP Limited Tenders Committee.

15.5

The Tender must be received before the above time and date, at the above address either by registered mail or by messenger. The method of delivery is the sole responsibility of the Tenderer.

15.6

Any tender submitted after the time limit specified on the closing date may be rejected.

15.7

The Tenderer must submit one (1) original and two (2) copies of its Tender. The original shall be clearly marked “ORIGINAL”.

15.8

The Tenderer must affix its initialed company stamp to every hard copy page of its original Tender submission which should include all parts of the Tender Documents. Every page of the Tender Submission must be consecutively numbered.

15.9

The Tenderer must submit its technical and commercial proposals in two separate sealed packages and each package should be identifiable with clear markings, either “TECHNICAL” or “COMMERCIAL” on the outer cover.

ITT STC/LTC (040406)

Page 8 of 34

It is QP’s intention to open and evaluate the technical proposal first. The “TECHNICAL” package should not contain any commercial proposals, but should only contain the following: a) b) c) d) e) f) g) h) i)

Provisional Bank Guarantee (Tender Bond) Completed Contract Appendices (except Appendix B) Technical details of any Alternative proposal Declaration of Privately Owned Company (if applicable) Tender Check list duly filled up as per part- 1( H ) Un-priced Commercial proposal Un-priced and signed Form of Tender acknowledging receipt of all Tender Bulletins Copy of Commercial Registration Certificate (if applicable) Information in respect of consortium/joint venture tender stipulated in IT.25

The “COMMERCIAL” package should contain the following: a) b)

c)

Completed and signed Form of Tender Completed Schedule of Prices and Unit Rates (Appendix B) in hard copy and soft copy. The electronic media containing the Schedule of Prices and Unit Rates shall be placed in a separate envelope and included in the sealed envelope of the COMMERCIAL package Commercial details of any Alternative Proposal

15.10 The Tenderer shall complete and submit all details, forms and information as required by the Contract Appendices. The accurate completion of the schedules attached under the ”Contractor Resources” and “Contract Execution Plan” appendices is mandatory, and shall form the basis for evaluation of the Tenderer’s technical competence and ability to carry out the works and services, and may become a part of the “CONTRACT”. Failure to submit a complete Tender or failure to comply fully with these instructions in any way may result in the Tender being rejected by QP. IT.16 Commercial Registration & Ownership Declaration Both foreign and local companies have to be in possession of valid registration certificates in order to do business in Qatar. The registration requirements differ depending on whether the service to be performed is an engineering consultancy service or otherwise. Tenderer shall ensure that it complies with the relevant Qatari legal requirements before submitting its bid. Local companies shall submit a certified and updated copy of their Qatar registration certificate with their Tender. Foreign Companies shall submit proof of their application for registration within ten (10) days after receiving the written notification of acceptance of their Tender proposal or written notification of contract award by QP, and a copy of their registration certificate within thirty (30) days after receiving the written notification of acceptance of their Tender proposal or written notification of contract award by QP. This does not apply to foreign companies who will not perform any work or services in Qatar. ITT STC/LTC (040406)

Page 9 of 34

Owners of local companies and agents of foreign companies are required to provide copies of their ID cards with the Tender. Privately owned Qatari companies shall complete and submit along with the Tender the “Declaration of Privately Owned Company Form” appended to the Instructions to Tenderers. A foreign company with a local Qatari agent or sponsor shall also submit with its Tender the “Declaration of Privately Owned Company Form” in respect of its sponsor or agent. IT.17 Alternative Offers Each Tenderer must submit a valid Tender in accordance with the terms and conditions of the Tender Documents without any qualifications whatsoever. If the Tenderer desires to propose the use of alternative procedures and/or material to those stated in the Tender Documents, or if it has any reservations on any of the contractual/commercial conditions, it may state them as an additional separate alternative Tender to its unqualified Tender and full details in triplicate shall be included. Any alternate proposal (both Technical as well as Commercial) shall be submitted in a separate envelope similar to the main compliant proposal as per IT.15. IT.18 Correction of Arithmetical or Other Errors Should the tendered amount put in words differ from the amount put in figures, or if there is an arithmethical error in the Tender, or if there is a variance or discrepancy between the tendered amounts contained in the hard copy and the soft copy of the Schedules of Prices submitted by the Tenderer as per IT.4, the lesser amount shall be taken unless the difference is attributable to a calculation error, whereupon the error may be corrected by QP and correct amount shall be taken as the tendered price. Any adjustment, correction, clarification or amendment made by QP to a Tender shall be communicated to the Tenderer for his acknowledgment prior to award of the Contract. IT.19 Acceptance or Rejection of Tenders and Incurred Costs QP is under no obligation to award a contract or accept the lowest or any Tender and will not assign any reason for the rejection of any Tender. QP will not be responsible for any costs or expenses incurred by the Tenderer in connection with its Tender, any site visit, attending meetings, obtaining additional insurance, etc., or for the formation of the Contract should the Tenderer be successful. The Tenderer shall not have any recourse for any redress if QP, for whatever reason, awards the Contract to another Tenderer or does not award any Contract. IT.20 Notification of Acceptance/Award of Contract QP shall notify the successful Tenderer in writing of QP’s acceptance of its ITT STC/LTC (040406)

Page 10 of 34

Tender, subject to the following conditions: a) Submittal and acceptance by QP of Performance Bond in the form of a Final Bank Guarantee, b) Submittal and acceptance of necessary Insurances, as required per Appendix C, and the attached GCOC. c) Signing of the Contract. If the successful Tenderer fails to submit documentation acceptable to QP per (a) and (b) above within the time period stipulated in the acceptance notification issued by QP, QP may, at its sole discretion, without the need for summons or notice or other legal formalities, encash the Tender Bond and exercise any other rights stipulated in the Tender Documents. Generally, the successful Tenderer will be instructed to sign the Contract after the submission of the above mentioned documentation. IT.21 Failure to Sign the Contract Following receipt and acceptance by QP of the submitted Performance Bond and Insurances, QP shall prepare the Contract Document in accordance with the Tender Documents, the successful Tenderer’s Tender and subsequent agreed conditions (if any), and issue the same for signature. If the successful Tenderer fails to sign the Contract on the specified date without giving an acceptable justification, QP may, at its sole discretion, without the need for summons or notice or other legal formalities: a) Encash the Performance Bond, b) Exercise any other rights stipulated in the Contract, c) Notify the successful Tenderer that the Contract is, ipso facto, terminated. IT.22 Submission of Grievances The Tenderer shall have the right to submit a grievance to QP’s Chairman of the Board of Directors in respect to any action(s) taken by QP under Clauses IT.2, IT.20 or IT.21. The grievance must be submitted in writing within fifteen (15) calendar days of the action. The Chairman’s decision in respect to the grievance shall be final. IT.23 Contract Award details QP reserves the right to publish, in whatever manner it chooses, details of its evaluation of the Tenders and award of Contract, including: a) The identity of all Tenderers, b) The identity of technically acceptable Tenders, c) Tesult of the commercial evaluation of the technically acceptable Tenders, including prices. d) Contract award details. ITT STC/LTC (040406)

Page 11 of 34

IT.24 Return of Tender Documents The Tender Documents, including any drawings, specifications, etc., forwarded to the Tenderer are and shall continue to be the sole property of QP. IT 25 Criteria for submission of Bids by Consortiums/Joint ventures 25.1

QP may in exceptional cases agree to the submission of Tenders by a consortium or joint venture.

25.1

Where a Tender is submitted by a consortium or joint venture that is not a duly registered separate legal entity, the following shall apply: (a)

It shall be indicated in the Tender submission that the Tender is submitted by a consortium or joint venture. The name of the leader of the consortium or joint venture shall also be specified.

(b)

It shall be confirmed in the Tender submission that the parties to the consortium or joint venture shall accept joint and several responsibility for discharging all obligations under the contract.

(c)

Where the Tender is submitted or signed by the leader of the consortium or joint venture on behalf of the consortium or joint venture, the Tender shall clearly define the respective roles and responsibilities of each member. In this event the Tender shall also contain a duly signed Power of Attorney from each member authorizing the leader to sign and/or submit the Tender on behalf of the consortium or joint venture.

(d)

QP shall exchange communication during tendering with the leader of the consortium or joint venture only. Correspondence exchanged by QP with the leader shall be binding on the Consortium members.

(e)

In the event of award of contract to a consortium or joint venture, the contract document shall be signed by all members of the consortium or joint venture. **

ITT STC/LTC (040406)

Page 12 of 34

PART 1 – (B)

FORM OF ACKNOWLEDGEMENT

ITT STC/LTC (040406)

Page 13 of 34

FORM OF ACKNOWLEDGEMENT TENDER NO. TENDER TITLE

Address:

LTC 07/102 FRONT END ENGINEERING DESIGN FOR REPLACEMENT OF HOT OIL/CRUDE OIL HEAT EXCHANGERS AT DUKHAN FIELD QATAR PETROLEUM - CONTRACTS DEPARTMENT (ENGINEERING) 3rd Floor, Room 339, Al-Dana Tower West Bay P O Box 70 Doha Qatar

Attention: CNE We hereby acknowledge having received the Tender Documents for the above mentioned Tender in Compact Disc ROM “CD”. We furthermore confirm that we have used the e-TD on an ‘as is’ basis, without making any alterations or amendments thereto whatsoever and advise you: a) * that the Tender Documents have been received in good order and that we intend to complete and submit the Tender in accordance with the tender Documents. b) * that the Tender Documents are incomplete and request the following: c) * that we are unable to complete the Tender and therefore wish in this instance to decline to Tender. Our representative for further Mr………………………………….

contact

in

connection

with

this

Signed

: ……………………………………………………………………….

Name

: ……………………………………………………………………….

Position Held

: ……………………………………………………………………….

On behalf of

: ……………………………………………………………………….

Company

: ……………………………………………………………………….

Address

: ……………………………………………………………………….

Country

: ……………………………………………………………………….

Date

: ……………………………………………………………………….

Notes: * Delete whichever is not applicable A fax with the same content as above may be sent instead of this document ( Fax: 494-6586)

ITT STC/LTC (040406)

Page 14 of 34

Tender

is

PART 1 – (C)

− FORM OF TENDER AND APPENDIX

ITT STC/LTC (040406)

Page 15 of 34

FORM OF TENDER The Secretary, Limited Tenders Committee, Qatar Petroleum, P.O. Box 3212 4th Floor, J-Wing, Royal Plaza, Al Sadd Street Doha – Qatar Tender No. Tender Title

: :

LTC 07/102 FRONT END ENGINEERING DESIGN FOR REPLACEMENT OF HOT OIL/CRUDE OIL HEAT EXCHANGERS AT DUKHAN FIELD

Tender Issue Date Tender Closing Date

: :

02/04/2007 06/05/2007

Time:

11.00 hours

Dear Sirs, 1.

Having carefully examined the Tender Documents for the execution of the above named works, we the undersigned offer to execute the whole of the said works in conformity with the above referred Tender Documents for the sum of Qatar Riyals ……………………………………………………………………………………………………... …………………………………………………………(QR. ……..……………………) and/or such other sums as may be ascertained in accordance with the CONTRACT.

2.

We enclose herewith the original of the Tender Bond for QR...........…………....... valid until .................……

3.

The following documents [original + 2 copies] are returned herewith:Technical Package a) b) c) d) e) f) g) h) i)

Tender Bond (Applicable); Completed Contract Appendices (except Appendix B); Technical details of any Alternative proposal Declaration of Privately Owned Company Form (if applicable). Tender Check List as per PART 1 (H) Un-priced Commercial Proposal Un-priced and signed Form of Tender Copy of Commercial Registration Certificate (if applicable) Information on consortium/joint venture (if applicable)

Commercial Package a) b) c) 4.

Completed and signed Form of Tender; and Priced Schedule of Prices and Rates (Appendix B). Commercial details of any Alternative proposal

We acknowledge receipt of the following Tender bulletins and these have been considered in our Tender preparation:Ref. No. Subject Date …………………………. …………………………. ………………………….

ITT STC/LTC (040406)

.......................................... .......................................... ..........................................

Page 16 of 34

........................... ........................... ...........................

5.

This Tender shall remain valid for a period of 120 calendar days from the closing date for submission of Tenders.

Signed

:

………...………………………

Name

:

……………..…………………

Position

:

……………..…………………

Company : ………………………...….

Address

:

………………..………………

(Company Seal) : ………………….….

ITT STC/LTC (040406)

Page 17 of 34

Date

:

…………………...…………..

APPENDIX TO FORM OF TENDER (LTC 07/102) The following information relate to relevant Articles in the CONTRACT document:SL. No.

Description

Articles

Remarks

1

Amount of Tender Bond:

IT/13/ITT

QR 50,000.00

2

Amount of Performance Bond:

GCOC 11.7

10% CONTRACT PRICE

3

Validity of Performance Bond:

GCOC 11.6

45 days after Guarantee Period

4

Insurance: Compensation Appendix C, Cl. 1.2

i)

Workmen Policy

ii)

Third Party General Legal and Contractual Liability Appendix C, Cl. 1.3

iii) Loss of or Damages to QP's Appendix C, Cl. 1.1 Property

5

Liquidated Damages:

GCOC 8.1 Appendix B, Cl. 4.0

As per Qatar Law

Max QR 2 million per occurence Max QR 2 million per occurence QR. 3,000/- per day of delay to a maximum of 10% of the CONTRACT PRICE

6

Guarantee Period:

GCOC 11.1 2 years after Appendix A, Cl.4.5.7 COMPLETION

7

Payment of Invoices:

GCOC 10.4

Appendix B, Cl. 3.0

8

Retention Percentage:

not applicable

not applicable

9

Release of Retention:

not applicable

not applicable

10

CONTRACT intended to commence Appendix G on:

01/08/2007 (tentative)

11

CONTRACT Duration Including Appendix G Mobilization and Demobilization:

Six Months From EFFECTIVE DATE

ITT STC/LTC (040406)

Page 18 of 34

PART 1 – (D) FORM OF TENDER BOND (SPECIMEN)

ITT STC/LTC (040406)

Page 19 of 34

FORM OF TENDER BOND (BANK LETTER OF GUARANTEE) BANK’S NAME AND ADDRESS

Date

: …………………

Guarantee No.: ………………… Tender No.

: LTC 07/102

Qatar Petroleum P.O. Box 3212, Doha, State of Qatar.

We _______________ (Bank’s Name) ________________Bank of P.O.Box No. ________ Qatar, refer to Tender (Title)___________ issued by Qatar Petroleum (QP) in Doha, Qatar to M/s.__________________, having its main office at, (P.O. Box) _______________ (City) ________________ (Country) _________________ hereby irrevocably and unconditionally undertake to pay to Qatar Petroleum an amount of Qatar Riyals______________________________(in words) QR._________________ (in figures) immediately upon first written demand by Qatar Petroleum not withstanding any contestation or objection by M/s. ____________________________________________ This Letter of Guarantee (Tender Bond) is solely related to Tender No. LTC 07/102 This Letter of Guarantee shall be effective as from __________________ and it shall remain valid in full force and effect until __________________(both days inclusive). Upon expiration of the said validity, this Guarantee becomes null and void without necessity of being returned to us.

Yours faithfully, For: _________________ ( Banks Name)

_______________________ AUTHORISED SIGNATORY

ITT STC/LTC (040406)

Page 20 of 34

PART 1 – (E) FORM OF SECRECY DECLARATION

ITT STC/LTC (040406)

Page 21 of 34

SECRECY DECLARATION TENDER/CONTRACT NO. LTC 07/102 …………………………… (hereinafter called “TENDERER”) declares that it has an Invitation to Tender, with the tender number referenced above, issued by Qatar Petroleum (hereinafter called “QP”). TENDERER agrees to observe and comply with, and cause all its employees, agents, representatives and prospective sub-contractors to observe and comply with the following: TENDERER shall at no time without the prior written agreement of QP in connection with any work or services (hereinafter referred to as Work) which QP may wish to entrust to TENDERER from time to time or in connection with the preparation by TENDERER of a tender (hereinafter referred to as Tender) in response of the subject Invitation to Tender, for any purpose other than the performance of the Work or the preparation of the Tender: (a) disclose to any third party the fact that the Work may be or have been entrusted to TENDERER and/or that TENDERER has been invited to submit a Tender; (b) reproduce, copy or use, disclose to, place at the disposal of or use on behalf of any third party or enable any third party to peruse copy or use any documents, data or other information i) placed at the disposal of the TENDERER by or on behalf of QP for carrying out the Work and/or the preparation of the Tender; ii) which TENDERER may in any other way acquire from QP and which are directly or indirectly related to the Work and/or the preparation of the Tender; iii) which TENDERER has prepared or will prepare in connection with the preparation of the Tender, insofar as such documents, data and other information contain any information placed at the disposal of TENDERER or acquired by TENDERER as referred to in (i) and (ii) above. In the event that the Work is not entrusted to TENDERER, TENDERER shall immediately return to QP all documents and data referred to Item 1, paragraphs (b) (i) and (ii). The secrecy obligation as set forth in Item 1 above shall not apply: (a) if and insofar as the fact and/or any of the documents, data and other information referred to in Item 1 paragraphs (a) and (b) respectively are part of public knowledge or literature at the date of their receipt by the TENDERER as from such date; (b) if and insofar as such fact and/or documents, data and other information become part of public knowledge or literature to the date of their receipt by the TENDERER as from such subsequent date; ITT STC/LTC (040406)

Page 22 of 34

(c) if and insofar as documents, data and other information similar to such documents, data and information are already in the possession of the TENDERER at the date of their receipt by the TENDERER as from such date; (d) if and insofar as documents, data and other information similar to such documents, data and information are subsequent to the date of their receipt by the TENDERER disclosed to TENDERER by a third party whose possession is lawful and is under no obligation not to disclose as from such subsequent date; (e) if and insofar as documents, data and other information similar to such documents, data and information are developed by the TENDERER independently of the subject invitation to tender; (f) to the use and disclosure of the fact and/or any of the documents, data and other information referred to in Item 1 paragraphs (a) and (b) respectively made by TENDERER more than five (5) years after the date when the subject invitation to tender was obtained by TENDERER. TENDERER shall ensure so far as reasonably possible, that if under the terms of this declaration any of the documents, data and other information (or the facts contained therein) referred to in Item 1, paragraph (a) and (b) respectively come to the knowledge and/or in the possession of any third party through the actions or fault of the TENDERER, such third party shall also be bound by the stipulations contained in this declaration. This declaration shall be construed under and governed by Qatari Law. Signed

:

..........................

Name

:

..........................

Position held

:

..........................

On behalf of

:

..........................

Company

:

..........................

Address

:

..........................

Place

:

..........................

Country

:

..........................

Date

:

..........................

ITT STC/LTC (040406)

Page 23 of 34

PART 1 – (F) TEMPORARY SECURITY PASS APPLICATION FORM

ITT STC/LTC (040406)

Page 24 of 34

see separate insert.

ITT STC/LTC (040406)

Page 25 of 34

PART 1-(G) DECLARATION OF PRIVATELY OWNED COMPANY

ITT STC/LTC (040406)

Page 26 of 34

DECLARATION OF PRIVATELY OWNED COMPANY

Tender No. LTC 07/102

I /We hereby represent the following: 1. The Tenderer is a privately owned Company, registered in the State of Qatar. 2. There are no current Qatar Petroleum (QP) employees or their close relatives (spouse, parents, children, brothers, sisters) having ownership or interest (direct or indirect) in the Company. or The names of current QP employees or their close relatives who have ownership or interest (direct or indirect) in the Company are listed below. ………………………………………………………………… ………………………………………………………………… ………………………………………………………………… 3. Tenderer shall advise QP of any change in ownership during the term of the CONTRACT. On behalf of Tenderer (Company name): ……………………………………………. ……………………………………………………………………………………………..

Signed

:

______________________________________________

Name

:

______________________________________________

Position Held

:

______________________________________________

Address

:

______________________________________________ ______________________________________________ ______________________________________________

Date

ITT STC/LTC (040406)

:

______________________________________________

Page 27 of 34

PART 1-(H) TENDERER CHECK LIST

ITT STC/LTC (040406)

Page 28 of 34

Tenderer Check List Tenderers are advised to ensure that followings points /aspects have been complied within their offer failing which the Tender may be rejected by QP. • •

Please tick the box [√] which is applicable and cross [x] in the box(es) whichever is/are not applicable. The check list duly filled in must be submitted along with the Tender.

1.a) Whether Bank Guarantee for the required Tender Bond amount strictly in the Format prescribed has been enclosed with the Tender. Yes [……]

No [……]

Not Applicable [……]

1 b) If Yes, following are the details: i) ii) iii)

Name of the Bank: …… Value: …… Validity of the Guarantee: ……

2a) Whether completed Form of Tender signed by a person duly authorised to sign has been enclosed? Yes [……]

No [……]

2b) Whether a valid Power of Attorney document has been attached with the form of Tender identifying the authorized signatory. Yes [……] 2c)

Copy of the Commercial Registration attached or not Yes [……]

2d)

No [……]

No [……]

Secrecy Declaration attached or not Yes [……]

No [……]

2e) Declaration of Privately owned Companies attached or not Yes [……]

ITT STC/LTC (040406)

No [……]

Page 29 of 34

3.

Have the rates, prices and totals etc been checked thoroughly and prices been submitted strictly in the price format as per Appendix- B, Schedule of Prices and Rates. Yes [……]

No [……]

3a. Whether soft copy of Appendix B in Excel version has been provided by the Bidder in a separate envelope in commercial package Yes [……] 4.

No [……]

Whether all the terms and conditions of tender document are accepted and complied with. Yes [……]

No [……]

If not, enclose details of Articles/Clauses not acceptable in the format as per attached annexure to the check list. Tenderer to note that any exceptions/deviations mentioned elsewhere in the Tender shall not be considered. 5.

Has the Tender been prepared in accordance with the tender document requirements and all the appendices duly filled in and enclosed. Yes [……]

6.

Are the pages of the Tender submission consecutively numbered an indication given in the Form of Tender as to how many pages are contained in the Tender. Yes [……]

7.

No [……]

Confirmation of compliance that the tenderer/others agencies meet the requirements of the scope of work. Yes [……]

9.

No [……]

Experience Criteria – Confirmation that the tenderer/others agencies meet the minimum experience criteria indicated in the tender document. Yes [……]

8.

No [……]

No [……]

Confirmation of compliance that the tenderer/others agencies meet the schedule requirements of the tender document and that a detail plan of execution for all activities is included. Yes [……]

ITT STC/LTC (040406)

No [……] Page 30 of 34

10. Confirmation of compliance to mobilize and maintain adequate resources, manpower, construction equipment, fabrication yard, installation barges/vessels etc as per Scope of Work requirements. Yes [……]

No [……]

11.a) Whether the Tender is submitted by or on behalf of a consortium or joint venture. Yes [……]

No [……]

11 b) If Yes, all conditions for consortium or joint venture as indicated in this tender document is complied with. Yes [……]

No [……]

11 c) Local sponsor’s / agent’s details provided or not Yes [……]

No [……]

…………………………………… Tenderer’s Signature

ITT STC/LTC (040406)

Page 31 of 34

Annexure –1 to Check List Format for List of Exceptions/Deviations proposed by the Tenderer Tender Reference

ITT STC/LTC (040406)

QP tender requirement

Deviation proposed Whether deviations by the Tenderer have time and cost implications (only indicate yes/no)

Page 32 of 34

PART 1 (I) TENDER SUBMISSION FORM

ITT STC/LTC (040406)

Page 33 of 34

TENDER SUBMISSION FORM TO: The Secretary, Limited Tenders Committee, Qatar Petroleum, P.O. Box 3212 4th Floor, J-Wing, Royal Plaza, Al Sadd Street Doha – Qatar Name of Tenderer:

:

Tender No.

:

LTC 07/102

Tender Title

:

FRONT END ENGINEERING DESIGN FOR REPLACEMENT OF HOT OIL/CRUDE OIL HEAT EXCHANGERS AT DUKHAN FIELD

Tender Issue Date

:

02/04/2007

Tender Closing Date and Time

:

06/05/2007

11.00 hours

Dear Sirs, We hereby declare that the accompanying sealed packages contain the commercial and technical proposals, as well as the tender bond in respect of the above tender, and furthermore indemnifies Qatar Petroleum from and against any and all liability of whatever nature in respect of the contents of the submitted packages. It is furthermore declared that …………………………….. is authorized to submit the tender on our behalf (copy of ID card to be provided). Signed

:

………...………………………

Date

:

…………………...…………..

Name

:

……………..…………………

Position

:

……………..…………………

Company : ………………………...….

Address

:

………………..………………

(Company Seal) : ………………….….

Acknowledgement of Receipt (*Return to Tenderer) Tender No.

:

LTC 07/102

Qatar Petroleum hereby acknowledges receipt of ….. (*number of envelopes/packages) sealed packages marked with the Name of Tenderer, Tender Number and Tender Title set forth above. Qatar Petroleum accepts no liability of whatever nature in respect of the contents of the submitted packages.

Signed

:

………...………………………

Name

:

……………..…………………

Position

:

……………..…………………

ITT STC/LTC (040406)

Page 34 of 34

Date

:

…………………...…………..