Board Meeting May 2008final Agenda

The Public Library of the District of Columbia, Washington, DC Meeting, Board of Library Trustees AGENDA Wednesday, May 28, 2008 Time: 6:00 pm Place: West End Neighborhood Library, 1101 24th Street, NW

6:00 pm

Mr. John Hill, Jr., President 1. Welcome and Call to Order – Bonnie Cohen, Vice President, presiding 2. Roll call to establish a quorum 3. Introduction of those attending 4. Adoption of Agenda* 5. Approval of Minutes* Document #5

6:20

6. President’s Report

6:30

7. Chief Librarian’s Report Introduction of West End Friends President, Susan Haight – Lucy Thrasher, Branch Manager West End Library Report and Introduction of Staff – Lucy Thrasher, Branch Manager Summer Reading Program 2008 – Yvette Davis, Community Youth Services Coordinator and Nancy Davenport, Interim Director of Library Services

Please Note: Documents under Board Committee Reports and Public Services and Business Services Reports that are in bold text will be discussed. Others are presented for your information and will be discussed only if Board members have questions or comments. 6: 50

8. Board Committee Reports A. Contracts Review Committee – Myrna Peralta, Chair Procurement Update Document #8A B. Finance Committee – Bonnie Cohen, Chair FY 2008 Year-to-Date Report – Keith Fletcher, Agency Fiscal Officer Document #8B FY 2009 Budget Update – Keith Fletcher C. Facilities Committee – Richard Levy, Chair 1. Facilities Report – Ed Hampton, Facilities Management Document #8C.1 2. Capital Improvements Report – Jeff Bonvechio, Director Of Capital Construction Program

3. Multi-Year Multi-Source Funds for Neighborhood Capital Projects Document #8C.2 4. Capital Construction Report Document #8C.3 5. Capital Construction Cost Tracking Document #8C.4 D. Program Committee - Guitele Nicoleau and Brenda Richardson, Co-Chairs 1. Privacy Policy*-Nancy Davenport, Interim Director of Library Services Document #8D.1 2. Meeting Room Policy* – Pamela Stovall, Associate Director, Martin Luther King, Jr. Memorial Library Document #8D.2 3. Community Outreach Update – Archie Williams, Intergovernmental Relations Officer 7:15

9. Public Services Report – Nancy Davenport, Interim Director of Library Services Library Performance Measures – Second Quarter, FY 2008 Document #9

7:25

10. Business Services Report – Eric Coard, Chief Business Officer Public Safety Report Document #10 Business Services Update – Council Committee Hearings

7:35

11. Foundation President’s Report – Thomas Susman 12. Federation of Friends President’s Report – Richard Huffine

7:55

13. New Business

8:00

14. Public Comments

Note: All documents are provided a few days in advance of the meeting on the DC Public Library web-site: www.dclibrary.org *= Requires Board Action Next Meeting: Wednesday, July 23, 2008, Southeast Neighborhood Library, 403 7th Street, NE.