Asg Senate 5-20

ASG Senate 5/20/09 I. II. III.

IV.

V.

Call to Order and Roll Call Approval of the Journal Executive Board Reports a. Miles: Group Misconduct decision i. PASA: turned in contract too late to have a bar night. Advisor specifically told a member on outgoing exec board they cannot have it. Hundo said they could be there and just collect donations. Consequences: must give back profit, ii. Vote to approve punishments 1. Passes without objection Special Order a. Kaibigan Promotion to A-Status Recognition i. Malavika: Kaibigan came in last night and showed they satisfied the main criteria. ii. Michael: what is Kaibigan? iii. Kaibigan is a Filipino dance group iv. Michael: are they unique? v. Malavika: yes, in focus on Filipino vi. No objections to giving Kaibigan A-status b. Tech Director Confirmation i. Mike: speech describing Andrea’s qualifications and goals 1. she currently works on school of communications website 2. goal to build a solid tech committee ii. Andrea: sophomore in the school of comm. 1. fluent in computer programming languages 2. Hopes to unify websites under larger umbrella of ASG 3. willing to learn iii. Vote: Andrea confirmed without objection iv. Samir swears in Andrea General Order: Student Groups Committee Elections a. Miles: 6 seats open (3 senators, 3 non-senators) b. Work with student groups as student advisor c. Huge committee-wide events: SLT d. Individual projects for committee members e. Samir: if you’re not on a committee, this is a great one, big with student groups f. Nominations for 3 senator spots i. Beau Becker ii. Bill Russell iii. Samantha Reed g. Speeches:

VI.

i. Samantha Reed: would like to make process of starting groups easier for students; works on Listening Campaign ii. Bill Russell: leadership experience as president of student body in high school, not over-involved, represents NACA, ideas: SLT geared toward specific positions iii. Beau Becker: good with people, will help prepare to be on SAFC in the future, will do best to keep groups in order and make great events h. Julia: Motion to White Ballot i. Second ii. Matt: I object, but I’m not a senator iii. Sheena: I object iv. Vote for White Ballot 1. Passes unanimously 2. Beau, Bill, and Samantha elected to SGC i. Election for Non-Senator Spots i. Brian Rosenthal nominates David Benjamin ii. Brian Rosenthal: declines iii. Jeff nominates Malavika: declines j. Speeches i. David Benjamin: was appointed, freshman, on ER, has been on SGC for three weeks, assigned to review funding guidelines for BStatus groups ii. Questions: 1. Mike: how’s your experience been so far? 2. David: great, I learned a lot, took a while to get used to how things work 3. Sheena: ideas for funding application? 4. David: B-Status should get more funding; will be working with Cie iii. Motion for White Ballot 1. Second 2. No Objections iv. David Benjamin elected to Student Groups Committee k. Tell your friends and help publicize SGC Emergency Legislation a. Tommy and Jilian: Dillo Day requested 10,000 water bottles from Pepsi, but only received 485. Student Affairs managed to get around 5000 bottles. We request funds from Senate Allocation Pool from ASG to fund the remaining 2000 water bottles. b. Tommy: 1175 dollars left in Senate Allocation Pool c. Sheena: could students bring own water bottles and fill them up? d. Helen: students can’t bring any containers onto the field e. Julia: Gatorade jugs with plastic cups f. Tommy: huge lines for 8000 water bottles g. Wilson: past years, how many?

h. Helen: Greek Life did water bottles last year; we did not have 10,000 with very angry students i. Jilian: 10,000 is the best number that Mayfest has developed j. Nate: this money is still from this fiscal year, k. Julia: why didn’t Pepsi donate all of them? l. Tommy: my guess is the economic downturn m. Julia: how do donations work with Sodexo? n. Jilian: we thought about getting donations from Evanston, but not allowed with Sodexo o. Hiro: at the booths, do they say Pepsi, or do they just give it out? b/c we could promote it as ASG provided p. Jeff: water came in coolers w/ Pepsi on the outside q. Wilson: how will water be distributed? r. Helen: complicated process through athletics and Sodexo sports and leisure contract s. This is all going through Student Affairs, Mayfest has little to do with this t. Julia: why didn’t someone do something about this earlier? u. Student Affairs had been working on it and fell short very recently v. Julia: fund gets replenished, but what happens if we don’t spend our senate allocation pool? w. Jilian: goes back to SAF, not back to us x. No con speech y. Motion to vote z. Julia: Motion to amend i. ASG be advertised wherever water is distributed ii. Authorship speech: defer to Hiro: if Pepsi can advertise, then so can we and it’ll be a great publicity campaign iii. Mike: how do we phrase this if we publicize? 1. Hiro: who has funded this in the past? 2. Helen: first time, it was a collaboration, but this year, corporate calls were their responsibility 3. Hiro: funding came from pepsi, student affairs, and ASG iv. Wilson: would the money that goes toward advertisement come from student affairs? 1. Hiro: we still don’t know the physical aspects of it, but I’m sure we can print out some paper that says provided by v. Matt: who is this going to fall on? 1. Hiro: I guess student affairs b/c in charge of coordination 2. Matt: who in ASG will make sure that happens? 3. hiro: exec board, PR Chair 4. Tommy: what do you think of making Jilian the point person since she’s on the Dillo Day Task Force vi. Friendly amendment 1. Jeff Cao: in part, funded by ASG 2. Helen: publicity will be in the emails, but we don’t know about day of

VII.

VIII.

vii. Friendly amendment 1. Jilian: can we call on ER Director to look into this and get ASG credit for it 2. Julia: no, b/c it’s in a week and an investigatory amendment is passive aggressive viii. Motion calls upon ASG to publicize it by saying ASG Activity Fee is responsible ix. Matt: does ASG have the authority x. Hiro: we’re just requesting that xi. Julia: is feasible and can be done in the emails xii. Con speech xiii. Vote: amendment requesting publicity for ASG 1. passes unanimously aa. No con speech bb. Vote to approve legislation i. Passes unanimously: money goes to Dillo Day water bottles Old Business: a. SL0809-44: ASG General Assembly i. Tommy: motion to postpone for one week 1. Second 2. We had zero opportunity to figure out if this was already passed 3. we’ll look at it next week 4. Postponed without objections b. Dorm Senator Election Guidelines i. Grace: expanding ability of candidates to campaign within guidelines from dorms ii. No con speech iii. Vote 1. passes unanimously New Business: a. SR0809-03: Freshman Freeze Legislation i. Lucas: president of IFC; proposed freshman freeze reform to Banis on Monday 1. shortening by 2 weeks 2. allowing councils to sponsor events during NSW 3. allowing councils to advertise as student groups 4. allowing greek chapters to advertise events after freeze 5. discussion has been going on for 4 years; consensus among students through investigations to shorten this 6. hoping for support from ASG 7. Sheena: what kind of programs during NSW? 8. Lucas: IFC would be sponsoring in terms of money, not planning events; we have money and we would like to work in conjunction with other groups during NSW

9. Bill: how did you conclude that it should be 2 weeks shorter? 10. Lucas: original policy is from 1989 deferring rush to winter quarter that included freshman freeze. Does not include MGC or NPHC. Realities from 1989 have changed. The offices today didn’t exist back then such as advising. Doesn’t serve original purpose of helping freshman adjust. Worsens first impressions of greek life as unregulated. 11. Sheena: would rush still be first week of Winter? 12. Lucas: yes 13. Wilson: is there a statement to get rid of freeze? 14. Lucas: there is an explicit statement to reduce freeze by June 2007, but there has been no action ii. Motion to make it old business 1. Second 2. No objections iii. Con speech 1. Hiro: forwarded proposal to RCB and has given a statement to be read in senate: reducing the freeze will harm the efforts of RCB to create communities within res colleges before rush starts, res life has reported that alcohol incidents have increased this year and this legislation will not help to alleviate that; would not help with relations with Evanston 2. Sheena: more incidents reported b/c more CAs and more reporting? Or really were more incidents? 3. Hiro: URL just gave us numbers 4. Beau: that letter referenced frats and sororities, but this is only for certain frats? 5. Freshman Freeze and this bill applies to every greek organization 6. Is there any evidence that alcohol incidents were related to greek events? 7. Hiro: no 8. Lucas: Programming involves philanthropy events and so this letter claims that advertising takes students away from their res colleges. Why is it ok to prohibit greek life to advertise events while it’s allowed by other student activities and athletics? 9. Hiro: RCB does not have budget capable of putting on such programming 10. What percentage of campus is involved in RCB? 11. Helen: less than 4000 students live on campus, and about 1/3 might live in RCB 12. What percentage is involved in greek life? 13. 40%

14. Does RCB view involvement in greek life as negative to their loyalty to RCB? 15. Hiro: I cannot answer that. 16. Motion to extend question period by 1 minute a. No objections 17. Do you think RCB took into account NPHC which has a small budget and focuses on events at the beginning of the year. 18. What programming would be harmed? 19. RCB hosts trips downtown 20. Motion to extend by 3 min 30 sec. a. No objections 21. Wilson: dorms also go to Admiral (Hinman) 22. Don’t res colleges offer own events? 23. Mike: does the letter mention MGC or NPHC 24. Hiro: no 25. Are first few weeks important to getting involved in own res college? 26. Hiro: yes 27. Could greek life and res colleges host event together? 28. Hiro: possibly, they were not approached iv. Pro speech 1. NPHC is forgotten on this campus. We provide important programming. A key period of time is at beginning of school year so we can plan, but the freshman freeze inhibits us from advertising and delays events and overprogramming between our councils. Effects people in this organizations and councils. 2. Michael: NPHC and MPC have to have a certain amount of events per quarter nationally? 3. Yes, and the freshman freeze makes it difficult. 4. Hiro: If you motion to extend, can you ask the author? v. No con speech vi. Vote 1. Passes b. 2010 Election Guidelines (Campus-Wide) i. Grace: 1. Candidate information: campaign manager information is required 2. specified that flyers cannot be divided into any smaller than ¼ sheet 3. added stickers and formalized how they are counted 4. dealt with spray chalk: candidate must pay extra fro spray chalk 5. cannot use tape as campaign medium

ii. iii. iv. v. vi. vii. viii. ix. x. xi. xii. xiii. xiv.

6. Run-off publicity guidelines: no campaign materials from before run-off can be used, but granted extra 200 flyers in total: ensures equal ability to campaign 7. Campaign cannot be approved w/o a receipt 8. added that deadline of submission is 5pm day before 9. Election Commission can elect someone else to moderate debates 10. voting totals must be backed up and saved every 45 minutes a. 300 votes were lost in past election 11. candidates can use websites for internal management purposes even before campaign period 12. Sheena: w/ run-off additional flyers, how do you plan on enforcing that? 13. Grace: using a different color or a different way of signing 14. Alcina: definition of campaign staff? 15. Grace: candidates should not be held responsible of some student should go rogue and break rules and also it formalizes that if you are on staff, 16. Can a campaign kick someone off? 17. How do you define campaign staff? 18. Wilson: candidates next year can decide who is considered campaign staff Motion to move it to old business 1. No objection Motion to extend by 3 minutes 1. No objection Mike: what can you us in run-off as in money and flyers? Grace: no, you cannot use funds leftover from campaign. Everything starts over. Tommy: is there anything to address campaign staff members walking around w/ laptops on day of voting? Grace: Yes, under electronic, voting booths, which include stationary and moving devices, are prohibited Mo: meeting w/ Election Commission before campaign…can we document what was said? Wilson: it was and it’s up to the election commission Motion to extend by 2 minutes Did you think about making each candidate submit a list of official campaign staff? And unofficial campaign staff? Grace: leaving it up to commission to deal with it on a case-bycase basis Julia: it’s been practiced in the past that the facebook group has a list of official campaign staff Jilian: why should flyers not be smaller than ¼ of a sheet?

xv. Wilson: we didn’t want people cutting up into 16 pieces and we have to sign every one. Would be a lot of work and wouldn’t benefit campaign. xvi. Motion to amend: 1. Julia: 4.h.ii. to change Student Activity Fund to Student Activities Fee 2. Mike: friendly amendment to change it to ASG Activities Fee 3. Approved xvii. Motion to extend by 30 sec 1. Jilian: how do you stamp/sign off on stickers and buttons? 2. Wilson: those aren’t counted as flyers, so we don’t need to sign off on them 3. Jilian: why not? 4. Wilson: that’s the job of the people who want to take it and report it election commission. In the past, the precedent has been set that we stamp flyers. xviii. No con speech xix. Vote: 1. Passes unanimously c. SL0809-45: Sustainability vs. Sensibility i. Authorship speech 1. fund is opportunity for university to promote sustainability and to encourage students to take responsibility for own environmental impact 2. Benefit to students: to take responsibility, funds to higher professors and upgrade facilities 3. Sheena: for the board to talk to administration, who will be on the board? 4. Board would be 2 faculty, 2 administrators, and any students that apply and are selected; university faculty could recommend people 5. Beau: where are you getting money for this? 6. Looking for outside funding. Currently have almost 3000 dollars. Outside grants, fundraising, alumni. We have 56,000 worth of grants pending. We are one of 4 initiatives that could receive 10,000 from alumni donations. 7. Hiro: could you talk about funds going back to the university? 8. Money that we help save through energy efficient initiatives will be used toward our projects up to a certain threshold. 9. Mike: working with facilities management and other bodies 10. We’re working with facilities management ii. Committee Recommndation

IX.

1. Matt from Student Life Committee: committee voted unanimously to recommend this legislation; vast support from students and organizations across campus d. SL0809-46: Venue Stamps: Coupon Program for B-, R-, and P-Status Student Groups i. Mark Shpizner: to address lack of venue space for groups that don’t receive funds from SAFC; groups don’t have resources to use venues such as Cahn and Pick; action is to speak with administrators about possibility of groups having a discounted price to use venue for one event per quarter per venue e. SL0809-47: Academic Committee Projects 2009-2010 i. 11 new projects in Academic Committee : 1. Developing WQ Internship Fair 2. Syllabi on Caesar in addition to course descriptions 3. Hiring Firing decisions 4. open blackboard so classes you are not in are visible 5. work with RCB and AA to get alumni to come back and give firesides 6. Environmental Policy classes 7. relationship with AComm and departmental advisory boards 8. tables and chairs for the Rock 9. list a preferred name on blackboard 10. talk to McCormick about Co-op program 11. finishing up projects ii. Hiro: timeframe? iii. Just projects for this quarter iv. Samir: AComm wants to present projects so that he’s only working on projects that students care about so tell him if it’s pointless and to get feedback v. Mike: other ways of accountability: new ASG website will have projects page with timelines and progress bars vi. Samir: if you have questions, ask in exec board reports vii. Mike: are you focusing on past syllabi? viii. Mo: they wanted future syllabi, but I wanted past syllabi, so we are going both routes and more detailed course descriptions ix. Brooke: list a preferred name on blackboard? x. Jeff: to list nicknames, which cuts down on confusion. And international students with Americanized names. Gender Protection Initiative prompted this for transgender students. Good of the Order and Announcements a. Samir: send announcements to Brooke by Tuesday night in future b. Habitat for Humanity: memorial day tennis tournament at 9, $5 entry fee with cash prizes i. Tuesday: bake sale from 9-5pm in front of Lunt ii. Zeta Phi Beta: fish fry on May 29th

X.

c. Shuttle System: meeting w/ Brian Peters went well; we need more input from senators so talk to Tommy after i. Campus loop goes N on Sheridan: day vs. night d. Malavika: SAFC Elections next week, email Malavika for informational interviews; 7 spots open: 4 non-senator, 3 senator e. Helen: flyer in the freakin’ flyer zones! If not, your SOFO account will be frozen. No chalking under overhangs -> $100 fine f. A&O’s final show: Daniel Tosh, 7:30 tomorrow night i. Beau: who’s special guest? ii. Jasper Redd g. Clean the House in the Louis Room and I Hate Hamlet h. May 29th at 5pm , NACA and CSI in McCormick: scapula fest! i. SafeWalk happening during Reading Week: call if you feel unsafe! ROTC and Jiu-Jitsu walkers j. Poker Night and hello from Steve! k. Dragonboat Fest w/ free food, 6-9pm l. Mike: can’t tape flyers in designs m. Samir: Mary Desler will be coming to talk to us about Dillo Day in Senate Roll Call and Adjournment