Annex 7 Letter Of Commitment

Annex 7

MODEL OF LETTER OF INTENT

(on paper with beneficiary organisation’s letterhead)

PROINVEST – PRIMS/CDE Ave. Herrmann Debroux, 52 B-1160 Brussels BELGIUM

I, the undersigned (Name, position), acting in the name of and on behalf of the above organisation (Name, address), hereby certify that the information contained in this grant application form is correct. I hereby declare: -

that the proposed intervention, as specified in the application, conforms to the expectations of our organisation; that the estimated budget of the intervention is in accordance with local market prices; that our organisation conforms to all legal requirements and respect national labour, health and environmental regulations and that we do not use child labour in our activities.

I have taken note of the fact that the intervention application will be the subject of internal assessment by the PROINVEST evaluation committee which undertakes to deal with all information supplied in the strictest confidentiality. In the case of our intervention application being accepted by PROINVEST, our organisation undertakes: -

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to meet the charge of a minimum of 33 % of the cost of intervention and to supply, on request from PRIMS, evidence that these charges have been met; to conform to the PROINVEST regulation on market consultation for the selection of service providers requested for the proposed intervention (comparison of at least three proposals from three different service providers and selection of the most advantageous proposal); to keep records of the market consultation carried out (copy of the tenders, evaluation report) for any audits; to collect all the original supporting documents relating to expenses incurred from the various service providers and suppliers and to remit them to PRIMS together with our final financial report; to take all necessary steps to ensure that the intervention is undertaken as well as possible in the best conditions and to inform PRIMS immediately of any event likely to have an effect upon the proper running of the intervention;

Annex 7

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to release PRIMS from any liability arising from the execution of the intervention; to provide PRIMS or EC auditors with free access to all documents and premises directly relating to the intervention for up to five years after the completion of the intervention.

I also take note of the fact that the PRIMS carries out regular assessments of the impact of its interventions on the beneficiary organisations. In this respect, we undertake: - to provide PRIMS with an assessment report within the two weeks which follow the completion of the intervention; - to reply as soon as possible and as fully as possible to any assessment request from PRIMS, for up to 24 months after the completion of the intervention. I authorise/I do not authorise PRIMS to use our name/our project for PROINVEST’s promotional purposes. (publication in the PROINVEST newsletter or in other specialised magazines) Signed at ………… On ………………………

Signature, name, position

Organisation stamp