Annex-2-sfcr-data-element-description.docx

Annex 2 SCHOOL FORMS CHECKING REPORT Data Element Descriptions

Code:

SFCR1 for Schooland,SFCR2 for District, and SFCR3 for Division

Schedule:

End of School Year

Instructions:

1. This form must be accomplished by the checking committee during or after the checking of school forms. 2. For Table 1 and Table 2, do not include learners who transferred from private schools ware temporarily enrolled i.e.e.g. with ith pending transfer requests of the SF10 (formerly Form 137) and who are temporary enrolled. 2. 3. For Table 3 and Table 4, do not include PEPT/PVT or ALS-A&E Certificate holders.include all issues in relation to learners who are temporarily enrolledof learners who move in/transfer in including those learners with pending transfer requests of the SF10 (formerly Form 137) and who are temporary enrolled.. 4. For Table 43, list allindicate the number of temporarily enrolled learners who are temporarily enrolledlearners with pending transfer requests of SF10 (formerly Form 137) both from both public and private schools and who are temporary enrolled. .Use an additional sheet if needed. 4.5. For Table 4, list all temporarily enrolled learners without SF10. 5. The results of the checking as obtained from the SFCR may be used as reference or means of verification (MOV), whenever appropriate, in accomplishing relevant information in the Individual Performance Commitment and Review Form (IPCRF) of teachers.The result of the checking activity can can serve as a Means of Verification (MOV) for the IPCRF. 6. The PSDS shall consolidate the SFCR1 of all schools in his/her School District and compute the District Accuracy Level to be recorded in Table 1 of the Consolidated District School Forms Checking Report (SFCR2) attached as Annex 1b. For School Districts with no PSDS, the DCC shall prepare the SFCR2.The PSDS PSDS(if the district is being supervised by the PSDS) shall consolidate the school individualthe SFCR of all schools in the district using the SFCR District Summary Report (SFCR2) to obtain the District Level percentage of Accuracy. For a School District that is not PSDS supervised, the DCC shall prepare the District Accuracy Level Report or SFCR2. 7. 1.8. The SFCR2 for all Districts shall then be consolidated by the DCC. This shall be the basis for computation of the Division Accuracy Level to be recorded in Table 1 of the Consolidated Division School Forms Checking Report (SFCR3) attached as Annex 1c. The DCC shall consolidatethe SFCR2 to compute the Division Accuracy Level and the summary together with the list of learners with pending transfer issues orwho are temporarily enrolled.The duly signed SFCR3 along with the Summary of DCC’s Findings and Recommendations(narrative report) Report must be submitted to the Office of the Schools Division Superintendent on or beforenot later than the second Monday of May at the end May 15of each school year.SY.

DATA ELEMENT

DESCRIPTION

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Annex 2 1

Name of School

Official name of school as registered within DepEd and reflected in the EBEIS

2

School ID

A six (6) digit-number assigned to a school recognized in the EBEIS

3

PSDS

Name of the Public Schools District Supervisor

4

District

Name of the Public Schools District where the school is located as created by DepEd, and in most cases, being supervised by a Public Schools District Supervisor

5

Grade Level

A degree/stage of a learner classified according to age and progress

6

Section

A group of pupils/students convened together to receive instruction in a given course or subject

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The person in the school assigned to supervise, guide,and direct a specific class and conduct actual teaching to his/her assigned class and other classes, if there are any.

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The number of male, female, and total learners examined/reviewed based on the EOSY count of SF5.

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The number of male, female, and total learners whose records were found to have inconsistencies/errors

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11 No. with Inconsistency or Quantity of learner records that have insufficient supporting Incomplete Supporting Documents documents and inconsistent and/or erroneous information

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12 No. of Records per Nature of Error – With Incomplete Supporting Documents

Quantity of learner records that have insufficient supporting documents

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13 No. of Records per Nature of Error – With Incomplete Supporting Documents – With Inconsistency/Error

Quantity of learner records that have inconsistent and/or erroneous information

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8 9

Name of Adviser

Number of Examined/Reviewed With Inconsistency/Error

10 % Accuracy

The rate of precision of the records being examined as computed using the formula: No. of records No. of records with – examined inconsistency/error % Accuracy = x100 No. of records examined

14 DCC or SCC Observation/Comment A narrative of the checking committee’s observations, comments, or or Technical Assistance Provided technical assistance provided 15 Received w/in 30 days 16 Received beyond 30 days

17 From Private School

Quantity of SF10 that were forwarded to the receiving school within 30 days upon the transfer in/move inenrollment of the learner Quantity of SF10 that were forwarded to the receiving school beyond 30 days upon the enrollment of the learnerupon the transfer in/move in of learner Quantity of transferred in or moved in without SF10 from originating

Annex 2

18 From Public School or SUC/LUC

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private school i.e. learners who are temporarily enrolled

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Quantity of transferred in or moved in without SF10 from originating public school or SUC/LUC

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19 Learner’s Reference Number (LRN) Unique twelve-digit identification number assigned to a learner to keep track of his/her progress through the basic education cycle, regardless of transfer to another school or learning center in the public or private sector and promotion/moving up from the elementary to the secondary level (DO No. 22, s. 2012)

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20 Name of Learner

Learner’s name as reflected in the birth certificate issued by the NSO/PSA or any equivalent document recognized by DepEd

21 Name of Originating School

Official name of the school where the learner came from as registered with DepEd and reflected in the EBEISas registered in DepEd and LIS/EBEIS where the learner came from

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Name of the Schools Division Office/Regional Office where the learner’s originating school is locatedName of the Regional Office as created by DepEd, headed by a Regional Director who oversees the operation of the Schools Division Office where the previous school of the learner is situated/Name of the Schools Division Office as created by DepEd, headed by a Schools Division Superintendent who oversees the operation of the previous school where the learner came from

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22 Region/Division/Region

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23 Chairperson

Name of the official who heads the checking committee chairperson

24 Vice-cChair/s

Name of the checking committee vice -chairs. For the SCC, vice chairs are the School System Administrator of the LIS/EBEIS and the most capable school personnel assigned by the chair who haves the mastery/expertise in curriculum- and assessment-related policies.

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For the DCC, vice chairs are the chief of the SGOD and the PSDS supervising the School District that is being checked. The PSDS can be appointed as vice -chair only to his/her assigned School District. There is no need for an additional vice chair if the district is not being supervised by a PSDS.

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24 Member 5

Name of a checking committee member

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26 School Head 5

Name of the school head

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27 Date of Checking of Forms 6

Date wherein the forms are checked

27 Date Completed 8

Date when the checking activity was completed in the school or in the entire School District.

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