Animania 2006 Application Forms
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APPLICATION FORMS for stalls
ANIMANIA FESTIVAL 2006 OPERATING HOURS Saturday 20th May 2006
For stallholder bookings, sponsorship and
10:00am - 4:00pm
advertising opportunities, please contact:
Saturday 1st July 2006 10:00am - 4:00pm
Louis Lee mobile: +61 418 270 875 email: [email protected]
Saturday 12th August 2006
www.animania.net.au
10:00am - 4:00pm Saturday 9th September 2006 10:00am - 4:00pm Saturday 30th September 2006 Sunday 1st October 2006 10:00am - 7:00pm
R
FESTIVAL
CONTACT INFORMATION
Aurora Entertainment Pty Ltd PO Box 325, Beecroft NSW 2119 Fax: +61 2 9872 9723 www.auroraevents.com.au
APPLICATION FORMS instructions
VENDORS
LODGING
You will need to complete the following forms:
Please return all completed forms to:
» Application Form - vendor space - x 1 » Insurance Declaration Form x 1
» Vehcile and Staff Form (one for each event)
BY MAIL SSR Manager Animania Festival PO Box 325 Beecroft NSW 2119 Australia
COMMUNITY GROUPS You will need to complete the following forms: » Application Form - community groups space - x 1
» Insurance Declaration Form x 1
[email protected]
» Vehcile and Staff Form (one for each event)
ARTISTS
BY EMAIL
BY FAX +61 (02) 9872 9723
You will need to complete the following forms: » Application Form - artists space - x 1 » Insurance Declaration Form x 1
You will be contacted via email
» Vehcile and Staff Form (one for each event)
whether your application has been received. Tax Invoice and payment options will also be advised accordingly.
R
FESTIVAL
APPLICATION FORM - vendor space CONTACT DETAILS
[PLEASE PRINT]
[QTY]
[PLEASE TICK ALL RELEVANT]
[TOTAL COST]
MAY // Bris.
per Table
$230* x
=
JULY // Melb.
per Table
$275* x
=
AUG // Syd.
per Table
$250* x
=
SEPT // Bris.
per Table
$230* x
=
OCT // Syd.
Package 1 :
$395* x
=
*
*
Animania Festival 2006
ORGANISATION
ABN ADDRESS
Bond :
Package 2 : Bond :
CONTACT PERSON
$300#
$625* x $400#
Package 3 : $1 250* x Bond :
=
$500#
Package 4 : $2 500* x
POSITION
=
=
*
*
* * * *
Bond : $1 000#
* A 50% premium will apply after the cut-off date.Please refer to Terms and Conditions at the end for exact date and details # Security Bond. Shall be refunded 4-8 weeks after the event should no further costs be incurred. Waivers may be granted on a case by case bases.
MOBILE EMAIL
PREFERRED LOCATION
[PLEASE INDICATE EVENT and NUMBER/s, REFER TO MAPS]
Please forward via email to [email protected] the Organisation’s logo of 300 dpi in resolution and with print size of 5 x 5 cm or in vector format.
ACCEPTANCE I, (please print)
accept the agreed opportunities of the relevant Package for Animania Festival 2006 as
hosted by Aurora Entertainment Pty Ltd on behalf of the said Organisation mentioned and will comply with the Terms and Conditions for Stallholders (attached at the end). Signed:
Dated: ____/___/2006
Thank you. We look forward to seeing you and your Staff at Animania.
APPLICATION FORM - community groups space CONTACT DETAILS
[PLEASE PRINT]
[QTY]
[PLEASE TICK ALL RELEVANT]
[TOTAL COST]
MAY // Bris.
per Table
$110* x
=
JULY // Melb.
per Table
$135* x
=
AUG // Syd.
per Table
$115* x
=
SEPT // Bris.
per Table
$110* x
=
OCT // Syd.
per Table
$275* x
=
*
Animania Festival 2006
ORGANISATION
ABN ADDRESS
CONTACT PERSON
Bond : $500
*
*
*
*
#
* A 50% premium will apply after the cut-off date.Please refer to Terms and Conditions at the end for exact date and details # Security Bond. Shall be refunded 4-8 weeks after the event should no further costs be incurred. Waivers may be granted on a case by case bases.
POSITION MOBILE
PREFERRED LOCATION
[PLEASE INDICATE EVENT and NUMBER/s, REFER TO MAPS]
EMAIL
Please forward via email to [email protected] the Organisation’s logo of 300 dpi in resolution and with print size of 5 x 5 cm or in vector format.
ACCEPTANCE I, (please print)
accept the agreed opportunities of the relevant Package for Animania Festival 2006 as
hosted by Aurora Entertainment Pty Ltd on behalf of the said Organisation mentioned and will comply with the Terms and Conditions for Stallholders (attached at the end). Signed:
Dated: ____/___/2006
Thank you. We look forward to seeing you and your Staff at Animania.
APPLICATION FORM - artists space -
MAY // Bris. CONTACT DETAILS
[PLEASE PRINT]
[QTY]
[PLEASE TICK ALL RELEVANT] per
1 /
JULY // Melb. per
1 /
AUG // Syd.
per
1 /
SEPT // Bris.
per
1 /
OCT // Syd.
per
1 /
[TOTAL COST]
2
Table
$45* x
=
2
Table
$50* x
=
2
Table
$45* x
=
2
Table
$45* x
=
2
Table
$120* x
=
*
Animania Festival 2006
ORGANISATION
ABN ADDRESS
CONTACT PERSON
Bond : $200
*
*
*
*
#
* A 50% premium will apply after the cut-off date.Please refer to Terms and Conditions at the end for exact date and details # Security Bond. Shall be refunded 4-8 weeks after the event should no further costs be incurred. Waivers may be granted on a case by case bases.
POSITION MOBILE
PREFERRED LOCATION
[PLEASE INDICATE EVENT and NUMBER/s, REFER TO MAPS]
EMAIL
Please forward via email to [email protected] the Organisation’s logo of 300 dpi in resolution and with print size of 5 x 5 cm or in vector format.
ACCEPTANCE I, (please print)
accept the agreed opportunities of the relevant Package for Animania Festival 2006 as
hosted by Aurora Entertainment Pty Ltd on behalf of the said Organisation mentioned and will comply with the Terms and Conditions for Stallholders (attached at the end). Signed:
Dated: ____/___/2006
Thank you. We look forward to seeing you and your Staff at Animania.
INSURANCE DECLARATION FORM INDEMNITY Stallholders’ agrees to indemnify and hold harmless Animania Festival, Aurora Entertainment Pty Ltd, its officers, directors, staff and volunteers from any losses, damages, costs or expenses resulting from any third party claim or allegation (hereinafter referred to as “Claim”) arising out of or relating to public liability and insurance matters that arise whether intentional or unintentionally inflicted or caused by the Stallholders, including any Claim that arises. This obligation shall survive termination of this Agreement. PUBLIC LIABILITY INSURANCE Do you, the Stallholder have current public liability insurance and will have during the period of the Convention? If NO, please proceed to “Declaration”. If YES, please fill in the sections below and proceed to “Declaration”. I, (please print full name) _______________________________________ on behalf of (please print Stallholders name) _________________________________________ _______________________ hereby state that we, the Stallholder currently have public liability insurance policy and will have the said cover effective during the period of the Convention. A copy of the insurance policy is attached / will be made available (please delete non-applicable phrase) for Aurora Entertainment Pty Ltd. We, the Stallholder’s declare that our insurance policy number is _______________________________
with provider being _________________________________________
.
DECLARATION I (please print full name) ________________________________________ on behalf of (please print Stallholders official name) ____________________________________ __________________ solemnly declare that the above details provided to be true and accurate. I understand the consequence (punishable to the full extent of the law) for making false and misleading statements and would be responsible and/or indemnify the Organiser, Aurora Entertainment Pty Ltd, its officers, directors, staff and volunteers for reliance on such statements. I have read, understood and agree fully with all of the above. Signature: _____________________________________________________ Dated: _____/_____/2006
Witness’s Full Name: Witness’s Address: Witness’s Signature:
Dated: _____/_____/2006
Animania Festival 2006
VEHICLE AND STAFF FORM PLEASE PROVIDE THE FOLLWING INFORMATION ONCE IT HAS BEEN CONFIRMED [PLEASE PRINT] (Please note that a seperate form is required for each event.) Organisation: ___________________________________________________________________________ Contact Person: _________________________________________________________________________ Contact Number: ________________________________________________________________________
OFFICE USE ONLY SCHEDULED TIME AT LOADING DOCK : ______________________________________________ STALLHOLDER TYPE:
VENDOR
VEHICLE DETAILS (Relevant to OCT Sydney Event ONLY)
/
CLUB
/
ARTIST
Vehicle Type: ___________________________________________________________________________
QUANTITY | STALL NUMBERS:
Colour of Vehicle: _______________________________________________________________________
_________ | ___________________________________
Registration Number: ____________________________________________________________________ (If applicable) Hiring Company: ____________________________________________________________
NUMBER OF STAFF: ______________________________________________
STAFF DETAILS (Please fill out as many as have been agreed upon)
OTHER REQUIREMENTS:
Staff Name 1 : __________________________________________________________________________
______________________________________________
Staff Name 2 : __________________________________________________________________________
______________________________________________
Staff Name 3 : __________________________________________________________________________
______________________________________________
Staff Name 4 : __________________________________________________________________________
______________________________________________
Staff Name 5 : __________________________________________________________________________ Staff Name 6 : __________________________________________________________________________
SIGNATURE: _____________________________________________________
DATE: ___/___/2006
Date: ___/____/2006
Animania Festival 2006
TERMS AND CONDITIONS FOR STALLHOLDERS GENERAL INFORMATION All Stallholder Staff present at the Festival must comply with the Terms and Conditions for General Public. Available online at www.animania.net.au. ALLOCATION OF SPACE/AREA Stallholder space shall be assigned at the discretion of Aurora Entertainment Pty Ltd (hereinafter referred to as “the Organisation”) and as agreed with the relevant packages. INSURANCE It is the Stallholder’s responsibility to have public liability insurance to cover themselves. A copy of the insurance policy (certificate of currency) must be forwarded to the Organisation at least thirty (30) days before the Festival commences. If the Stallholder does not hold/have current public liability insurance, please fill out the declaration form accordingly to indicate this. Should the Stallholder circumstances change it is the responsibility of the Stallholder to forward the updated details. DAMAGES Any and all damages caused to the Venue whether intentional or unintentionally inflicted by the Stallholder shall be passed on to the Stallholder. The Stallholder will be billed accordingly. The Organisation will advise the extent of the damage after consultation with Venue Management. The Organisation reserves the rights on the way the damages are recovered from the Stallholder. SIGNAGE POLICY Not limiting to decorations, signs and banners may not be taped, nailed, tacked, stapled, or otherwise fastened to ceilings, walls, painted surfaces, or columns in the Venue. No holes may be drilled, cored, or punched in the Venue. No sand, glitter or other miscellaneous decorations are allowed in the Venue. The Stallholder may display / attach their own signage, however, only strictly within their allocated Space and to the authorised objects. Any Stallholder found violating the signage policy be billed for the damages and will be issued with a warning. Any further violation will result in the immediate removal of the violating party and all fees paid will be forfeited. If Stallholders are unsure as to what constitutes as acceptable signage, please consult Festival Management Staff (hereinafter referred to as “Management”). RESERVATIONS / PAYMENT To reserve Stallholder space, you must contact Management to confirm availability. DO NOT send payment unless you have spoken to Management and reserved a space. Reservation date starts from the signed date of all the relevant forms in the Application Pack. After reserving space, an Invoice will be issued by Management and seven (7) working days will be given to remit payment. If payment is not made within that time, the tables will be released to the general pool. All Money Orders / Bank Cheques or Company Cheques must be made out to “Aurora Entertainment Pty Ltd.” Electronic Fund Transfer (EFT) is preferred. TABLE CONFIGURATION They are to be left as they were found. Any rearrangement will result in obstructions to the emergency exit routes. Under no circumstance are they to be rearranged without first consulting Management. REFUND POLICY Should Stallholders find they are unable to attend, cancellation of the booking can be arranged by contacting Management. Stallholders will receive a refund of half of the Stallholder Fee should a replacement Stallholder be found for that space. Should a replacement NOT be found, the Stallholder will forfeit the Full Stallholder Fee. Please allow four (4) to eight (8) working weeks for the Organisation to process a refund cheque. Stallholders who cancel give up any claim or reservation to the cancelled space. Any Stallholder space not claimed by on the setup day/time before the Festival will be considered forfeited and will be reclaimed by the Festival. The Stallholder in question will forfeit all Fees.
Should any Stallholder not advise Management that they are no longer able to attend the Festival will automatically forfeit all Fees. LATE REGISTRATION Stallholders who sign up after the dates listed below for the said event will incur a premium of fifty percent (50%) added to the total cost. Payment and paperwork must be received by COB, 5pm on Friday, Friday, Friday, Friday, Friday,
17th of March 2006 for MAY Brisbane event 21st of April 2006 for JULY Melbourne event 12th of May 2006 for AUG Sydney event 16th of June 2006 for SEPT Brisbane event 7th of July 2006 for OCT Sydney event
Stallholders must pay for Stallholder Space (be it Artists, Community Group or Vendors) with EFT, cash, money order, bank cheques or company cheques, NO exceptions. The Stallholder will be assigned space at the discretion of the Organisation. LAST MINUTE REGISTRATION On the day of the Event, should stallholders require more space, an 100% surcharge will be applied on top of the Late Registration Premium. However, please note that additional space may not necessarily be available. SUGGESTED PROCEDURES FOR PROTECTING VALUABLES The Organisation will be providing as secure a Stallholders’ Area as possible. We will not provide bag check due to the Venue, but we continue to have Staff monitor the Stallholders’ Areas. Please take extra precautions in the placement of your merchandise and cash to guard against the possibility of theft. Stallholders are responsible for their own property, merchandise and money. Every due care and precaution has been taken by the Organisation to ensure that valuables are protected, but under no circumstances will the Organisation or its personnels be liable for loss or damage including but not limited to merchandise, equipment, or revenue as a direct or indirect result of Stallholders poor management. STALLHOLDERS’ AREA HOURS Attendees will be allowed access to the Venue only during opening hours. We require that you or an associate be present at all times during these hours. MAY Brisbane event JULY Melbourne event AUG Sydney event SEPT Brisbane event OCT Sydney event
Sat, 10:00 – 16:00 Sat, 10:00 – 16:00 Sat, 10:00 – 16:00 Sat, 10:00 – 16:00 Sat, 10:00 – 19:00 Sun, 10:00 – 17:00 (Vendors) Sun, 10:00 – 19:00 (All others)
STALLHOLDERS’ AREA SETUP All goods MUST be brought in via the Loading Area and under no circumstances is it to go through Front-of-House entries, exceptions may be granted under extraordinary circumstances. OCT Sydney Event (Vendors Area Only) Stallholders are advised to contact Management thirty (30) days prior to setup day (Friday, 29th of Sept 2006) to advise what vehicle and the registration number of that vehicle (or the hiring company). Due to size restriction of the dock, each Stallholder will only be allowed to bring in ONE vehicle at ONE drop off time. Bump-in time will start from 6pm onwards. Please be warned that if your vehicles registration number is not on the dock list, you will be asked to leave. Rangers are out and about and have a copy of the list. If they find any vehicle that have not been authorised to be there, they WILL book and the vehicle towed at your own expense. Before bringing vehicles around for unloading, Stallholders MUST check in with Management. It is the Stallholders responsibility to contact Management and to prearrange a suitable drop-off time.
You are strongly encouraged to bring your own handcarts, as there are none available for your use within the complex. The loading dock will be available on Friday for unloading goods off vehicles. Please note there are time restrictions in the dock area, please plan to arrive in plenty of time to unload your merchandise. To expedite this process, you may wish to package your merchandise or use containers that are easily stackable.
Stallholder will be immediately reported to the authorities. Furthermore, the Organisation reserves the right to pursue legal actions against the said Stallholder. It is recommended that any adult content related materials be stored underneath the Stallholders’ table and only brought out upon request of the customer.
OCT Sydney Event (Artists & Community Group Area Only) As per Vendor Area, goods may be dropped off and left at the Venue, however setup time will start from 8am (Sat).
Any Stallholder found selling adult media to non-legal (18-) aged attendees will be immediately ejected from the Festival without refund. The proper authorities will be contacted. It is the Stallholders responsibility to ascertain whether the buyer is of legal age (18+).
All Other Events Stallholders are advised to contact the Venue directly to arrange for goods to be delivered to their docks and to arrange a suitable time for this to occur, should it be required.
WEAPONS SALES POLICY The Organisation DO NOT condon the sale of weapons at the Festival. Any Stallholder found selling weapons without proper licenses will be reported to proper authorities.
Stallholders are strongly advised to consult the Venue with regards to how best to package their goods for ease of transport from Loading Area to Function Area.
For more detailed information on the Festivals overall weapons policy, please refer to the website (http://www.animania.net.au).
Bump-in will be from 6am on the day of the event, unless otherwise informed. Management will advise closer to date should circumstances change. STALLHOLDER PASSES The Stallholder Package has indicated the number of passes that will be issued to the Stallholder. Additional passes may be purchased by contacting Management. The pass issued to Stallholders will be treated as Public Area Access Pass with some Back-of-House Access granted, these being the Loading Dock. Back-of-House Access privileges are activated ONLY during bump-in and bump-out times Stallholder passes must be worn at all times by the designated staff working at the stall. Passes may not be sold, loaned, or otherwise transferred to persons who are not working for you. Identifications will need to produced upon request and spot-checks. Passes may NOT be shared among employees. Each pass is specifically assigned to the nominated relevant Staff that has been nominated. The practice of using one pass shared among multiple employees is prohibited and will result in the confiscation of passes and payment of passes at the rate of On the Door Full Price Passes for however number of employees involved.
POLICY FOR EVENTS REQUIRING CROWD CONTROL Any event, which attracts large crowds or involves audience participation - such as the sale of limited-edition tickets, or a giveaway of free items has special requirements. Management must be notified at least seven (7) working days before the commencement of the Festival for any such event to ensure the coordination of event security. Events may be moved or stopped if there are significant crowding or security issues. BOOTLEG / PIRACY POLICY The Organisation does not allow the sale of bootleg merchandise. Bootleg merchandise applies to only titles licensed in Australia in the form of LDs, CDs, DVDs and Videos. The Organisation bans the advertising of bootleg products. Any violation during inspection time before opening hours will come with a warning. If offending products are found at that time you will be asked to remove the offending materials. Failure to comply or a subsequent violation will result in removal from the Festival. Stallholder Fees will be forfeited. NSW Law Enforcement Agencies may also be notified. Advertising legitimate products and services is, of course, both allowed and encouraged. REQUIREMENTS FROM THE VENUE 1. Decorations, signs, banners, etc. may not be taped, nailed, tacked, stapled, or otherwise fastened to ceilings, walls, painted surfaces, or columns in the Venue.
Every individual working your stall MUST wear a pass at all times.
2. No holes may be drilled, cored, or punched in the Venue.
SUGGESTED EQUIPMENT TO BRING The Organisation will be taking every precaution to ensure that room temperature is of an acceptable nature. However, please be aware that having a crowd around your stall generates a lot of heat. It is STRONGLY advised that fans of sorts be brought to keep your Staff cool and comfortable, especially for Sydney October event.
3. Parking in the loading dock, service drives of the Venue, or even employees’ parking area is prohibited. Violators will be towed at their own expense and risk.
STALLHOLDERS’ AREA POLICIES ADULT MATERIALS POLICY Animania is a family friendly event.
4. All freight and exhibit material must enter the Venue through the Loading Dock. The Venue is requesting Stallholders to load and unload through the Loading Dock. Special considerations may be made, please contact the Management for further details. 5. All fire, safety, and building regulations must be strictly followed. Particular attention should be paid to the prohibitions against propane, acetylene, and other flammable materials.
We ask that Stallholders, particularly those with adult merchandise, please keep this in mind when setting up. The acceptability of adult displays are at the sole discretion of Management. Failure to comply with warnings will result in removal from the Stallholders’ Area, the revocation of Stallholder status and forfeiture of Stallholder Fees. The public showing of adult animated or live film at the Festival is strictly prohibited.
6. Stallholders are responsible for the removal of all materials at the conclusion of the Festival. The table area used by the Stallholder must be cleaned.
Adult media can be sold, as long as appropriate cloaking device is in place to prevent access by underage eyes. Any form of illegal pornography is absolutely prohibited and will be dealt with severely. The offending Stallholder will be immediately reported to the authorities. Furthermore,
8. No sand, glitter or other messy decorations may be used at the Venue.
7. The Venue prohibits the use of normal tape on their walls and floors. No tape may be used on painted or portable walls.
Last Updated 17 January 2006 Animania Festival // Aurora Entertainment Pty Ltd
ANIMANIA FESTIVAL 2006 OPERATING HOURS Saturday 20th May 2006
For stallholder bookings, sponsorship and
10:00am - 4:00pm
advertising opportunities, please contact:
Saturday 1st July 2006 10:00am - 4:00pm
Louis Lee mobile: +61 418 270 875 email: [email protected]
Saturday 12th August 2006
www.animania.net.au
10:00am - 4:00pm Saturday 9th September 2006 10:00am - 4:00pm Saturday 30th September 2006 Sunday 1st October 2006 10:00am - 7:00pm
R
FESTIVAL
CONTACT INFORMATION
Aurora Entertainment Pty Ltd PO Box 325, Beecroft NSW 2119 Fax: +61 2 9872 9723 www.auroraevents.com.au
APPLICATION FORMS instructions
VENDORS
LODGING
You will need to complete the following forms:
Please return all completed forms to:
» Application Form - vendor space - x 1 » Insurance Declaration Form x 1
» Vehcile and Staff Form (one for each event)
BY MAIL SSR Manager Animania Festival PO Box 325 Beecroft NSW 2119 Australia
COMMUNITY GROUPS You will need to complete the following forms: » Application Form - community groups space - x 1
» Insurance Declaration Form x 1
[email protected]
» Vehcile and Staff Form (one for each event)
ARTISTS
BY EMAIL
BY FAX +61 (02) 9872 9723
You will need to complete the following forms: » Application Form - artists space - x 1 » Insurance Declaration Form x 1
You will be contacted via email
» Vehcile and Staff Form (one for each event)
whether your application has been received. Tax Invoice and payment options will also be advised accordingly.
R
FESTIVAL
APPLICATION FORM - vendor space CONTACT DETAILS
[PLEASE PRINT]
[QTY]
[PLEASE TICK ALL RELEVANT]
[TOTAL COST]
MAY // Bris.
per Table
$230* x
=
JULY // Melb.
per Table
$275* x
=
AUG // Syd.
per Table
$250* x
=
SEPT // Bris.
per Table
$230* x
=
OCT // Syd.
Package 1 :
$395* x
=
*
*
Animania Festival 2006
ORGANISATION
ABN ADDRESS
Bond :
Package 2 : Bond :
CONTACT PERSON
$300#
$625* x $400#
Package 3 : $1 250* x Bond :
=
$500#
Package 4 : $2 500* x
POSITION
=
=
*
*
* * * *
Bond : $1 000#
* A 50% premium will apply after the cut-off date.Please refer to Terms and Conditions at the end for exact date and details # Security Bond. Shall be refunded 4-8 weeks after the event should no further costs be incurred. Waivers may be granted on a case by case bases.
MOBILE EMAIL
PREFERRED LOCATION
[PLEASE INDICATE EVENT and NUMBER/s, REFER TO MAPS]
Please forward via email to [email protected] the Organisation’s logo of 300 dpi in resolution and with print size of 5 x 5 cm or in vector format.
ACCEPTANCE I, (please print)
accept the agreed opportunities of the relevant Package for Animania Festival 2006 as
hosted by Aurora Entertainment Pty Ltd on behalf of the said Organisation mentioned and will comply with the Terms and Conditions for Stallholders (attached at the end). Signed:
Dated: ____/___/2006
Thank you. We look forward to seeing you and your Staff at Animania.
APPLICATION FORM - community groups space CONTACT DETAILS
[PLEASE PRINT]
[QTY]
[PLEASE TICK ALL RELEVANT]
[TOTAL COST]
MAY // Bris.
per Table
$110* x
=
JULY // Melb.
per Table
$135* x
=
AUG // Syd.
per Table
$115* x
=
SEPT // Bris.
per Table
$110* x
=
OCT // Syd.
per Table
$275* x
=
*
Animania Festival 2006
ORGANISATION
ABN ADDRESS
CONTACT PERSON
Bond : $500
*
*
*
*
#
* A 50% premium will apply after the cut-off date.Please refer to Terms and Conditions at the end for exact date and details # Security Bond. Shall be refunded 4-8 weeks after the event should no further costs be incurred. Waivers may be granted on a case by case bases.
POSITION MOBILE
PREFERRED LOCATION
[PLEASE INDICATE EVENT and NUMBER/s, REFER TO MAPS]
Please forward via email to [email protected] the Organisation’s logo of 300 dpi in resolution and with print size of 5 x 5 cm or in vector format.
ACCEPTANCE I, (please print)
accept the agreed opportunities of the relevant Package for Animania Festival 2006 as
hosted by Aurora Entertainment Pty Ltd on behalf of the said Organisation mentioned and will comply with the Terms and Conditions for Stallholders (attached at the end). Signed:
Dated: ____/___/2006
Thank you. We look forward to seeing you and your Staff at Animania.
APPLICATION FORM - artists space -
MAY // Bris. CONTACT DETAILS
[PLEASE PRINT]
[QTY]
[PLEASE TICK ALL RELEVANT] per
1 /
JULY // Melb. per
1 /
AUG // Syd.
per
1 /
SEPT // Bris.
per
1 /
OCT // Syd.
per
1 /
[TOTAL COST]
2
Table
$45* x
=
2
Table
$50* x
=
2
Table
$45* x
=
2
Table
$45* x
=
2
Table
$120* x
=
*
Animania Festival 2006
ORGANISATION
ABN ADDRESS
CONTACT PERSON
Bond : $200
*
*
*
*
#
* A 50% premium will apply after the cut-off date.Please refer to Terms and Conditions at the end for exact date and details # Security Bond. Shall be refunded 4-8 weeks after the event should no further costs be incurred. Waivers may be granted on a case by case bases.
POSITION MOBILE
PREFERRED LOCATION
[PLEASE INDICATE EVENT and NUMBER/s, REFER TO MAPS]
Please forward via email to [email protected] the Organisation’s logo of 300 dpi in resolution and with print size of 5 x 5 cm or in vector format.
ACCEPTANCE I, (please print)
accept the agreed opportunities of the relevant Package for Animania Festival 2006 as
hosted by Aurora Entertainment Pty Ltd on behalf of the said Organisation mentioned and will comply with the Terms and Conditions for Stallholders (attached at the end). Signed:
Dated: ____/___/2006
Thank you. We look forward to seeing you and your Staff at Animania.
INSURANCE DECLARATION FORM INDEMNITY Stallholders’ agrees to indemnify and hold harmless Animania Festival, Aurora Entertainment Pty Ltd, its officers, directors, staff and volunteers from any losses, damages, costs or expenses resulting from any third party claim or allegation (hereinafter referred to as “Claim”) arising out of or relating to public liability and insurance matters that arise whether intentional or unintentionally inflicted or caused by the Stallholders, including any Claim that arises. This obligation shall survive termination of this Agreement. PUBLIC LIABILITY INSURANCE Do you, the Stallholder have current public liability insurance and will have during the period of the Convention? If NO, please proceed to “Declaration”. If YES, please fill in the sections below and proceed to “Declaration”. I, (please print full name) _______________________________________ on behalf of (please print Stallholders name) _________________________________________ _______________________ hereby state that we, the Stallholder currently have public liability insurance policy and will have the said cover effective during the period of the Convention. A copy of the insurance policy is attached / will be made available (please delete non-applicable phrase) for Aurora Entertainment Pty Ltd. We, the Stallholder’s declare that our insurance policy number is _______________________________
with provider being _________________________________________
.
DECLARATION I (please print full name) ________________________________________ on behalf of (please print Stallholders official name) ____________________________________ __________________ solemnly declare that the above details provided to be true and accurate. I understand the consequence (punishable to the full extent of the law) for making false and misleading statements and would be responsible and/or indemnify the Organiser, Aurora Entertainment Pty Ltd, its officers, directors, staff and volunteers for reliance on such statements. I have read, understood and agree fully with all of the above. Signature: _____________________________________________________ Dated: _____/_____/2006
Witness’s Full Name: Witness’s Address: Witness’s Signature:
Dated: _____/_____/2006
Animania Festival 2006
VEHICLE AND STAFF FORM PLEASE PROVIDE THE FOLLWING INFORMATION ONCE IT HAS BEEN CONFIRMED [PLEASE PRINT] (Please note that a seperate form is required for each event.) Organisation: ___________________________________________________________________________ Contact Person: _________________________________________________________________________ Contact Number: ________________________________________________________________________
OFFICE USE ONLY SCHEDULED TIME AT LOADING DOCK : ______________________________________________ STALLHOLDER TYPE:
VENDOR
VEHICLE DETAILS (Relevant to OCT Sydney Event ONLY)
/
CLUB
/
ARTIST
Vehicle Type: ___________________________________________________________________________
QUANTITY | STALL NUMBERS:
Colour of Vehicle: _______________________________________________________________________
_________ | ___________________________________
Registration Number: ____________________________________________________________________ (If applicable) Hiring Company: ____________________________________________________________
NUMBER OF STAFF: ______________________________________________
STAFF DETAILS (Please fill out as many as have been agreed upon)
OTHER REQUIREMENTS:
Staff Name 1 : __________________________________________________________________________
______________________________________________
Staff Name 2 : __________________________________________________________________________
______________________________________________
Staff Name 3 : __________________________________________________________________________
______________________________________________
Staff Name 4 : __________________________________________________________________________
______________________________________________
Staff Name 5 : __________________________________________________________________________ Staff Name 6 : __________________________________________________________________________
SIGNATURE: _____________________________________________________
DATE: ___/___/2006
Date: ___/____/2006
Animania Festival 2006
TERMS AND CONDITIONS FOR STALLHOLDERS GENERAL INFORMATION All Stallholder Staff present at the Festival must comply with the Terms and Conditions for General Public. Available online at www.animania.net.au. ALLOCATION OF SPACE/AREA Stallholder space shall be assigned at the discretion of Aurora Entertainment Pty Ltd (hereinafter referred to as “the Organisation”) and as agreed with the relevant packages. INSURANCE It is the Stallholder’s responsibility to have public liability insurance to cover themselves. A copy of the insurance policy (certificate of currency) must be forwarded to the Organisation at least thirty (30) days before the Festival commences. If the Stallholder does not hold/have current public liability insurance, please fill out the declaration form accordingly to indicate this. Should the Stallholder circumstances change it is the responsibility of the Stallholder to forward the updated details. DAMAGES Any and all damages caused to the Venue whether intentional or unintentionally inflicted by the Stallholder shall be passed on to the Stallholder. The Stallholder will be billed accordingly. The Organisation will advise the extent of the damage after consultation with Venue Management. The Organisation reserves the rights on the way the damages are recovered from the Stallholder. SIGNAGE POLICY Not limiting to decorations, signs and banners may not be taped, nailed, tacked, stapled, or otherwise fastened to ceilings, walls, painted surfaces, or columns in the Venue. No holes may be drilled, cored, or punched in the Venue. No sand, glitter or other miscellaneous decorations are allowed in the Venue. The Stallholder may display / attach their own signage, however, only strictly within their allocated Space and to the authorised objects. Any Stallholder found violating the signage policy be billed for the damages and will be issued with a warning. Any further violation will result in the immediate removal of the violating party and all fees paid will be forfeited. If Stallholders are unsure as to what constitutes as acceptable signage, please consult Festival Management Staff (hereinafter referred to as “Management”). RESERVATIONS / PAYMENT To reserve Stallholder space, you must contact Management to confirm availability. DO NOT send payment unless you have spoken to Management and reserved a space. Reservation date starts from the signed date of all the relevant forms in the Application Pack. After reserving space, an Invoice will be issued by Management and seven (7) working days will be given to remit payment. If payment is not made within that time, the tables will be released to the general pool. All Money Orders / Bank Cheques or Company Cheques must be made out to “Aurora Entertainment Pty Ltd.” Electronic Fund Transfer (EFT) is preferred. TABLE CONFIGURATION They are to be left as they were found. Any rearrangement will result in obstructions to the emergency exit routes. Under no circumstance are they to be rearranged without first consulting Management. REFUND POLICY Should Stallholders find they are unable to attend, cancellation of the booking can be arranged by contacting Management. Stallholders will receive a refund of half of the Stallholder Fee should a replacement Stallholder be found for that space. Should a replacement NOT be found, the Stallholder will forfeit the Full Stallholder Fee. Please allow four (4) to eight (8) working weeks for the Organisation to process a refund cheque. Stallholders who cancel give up any claim or reservation to the cancelled space. Any Stallholder space not claimed by on the setup day/time before the Festival will be considered forfeited and will be reclaimed by the Festival. The Stallholder in question will forfeit all Fees.
Should any Stallholder not advise Management that they are no longer able to attend the Festival will automatically forfeit all Fees. LATE REGISTRATION Stallholders who sign up after the dates listed below for the said event will incur a premium of fifty percent (50%) added to the total cost. Payment and paperwork must be received by COB, 5pm on Friday, Friday, Friday, Friday, Friday,
17th of March 2006 for MAY Brisbane event 21st of April 2006 for JULY Melbourne event 12th of May 2006 for AUG Sydney event 16th of June 2006 for SEPT Brisbane event 7th of July 2006 for OCT Sydney event
Stallholders must pay for Stallholder Space (be it Artists, Community Group or Vendors) with EFT, cash, money order, bank cheques or company cheques, NO exceptions. The Stallholder will be assigned space at the discretion of the Organisation. LAST MINUTE REGISTRATION On the day of the Event, should stallholders require more space, an 100% surcharge will be applied on top of the Late Registration Premium. However, please note that additional space may not necessarily be available. SUGGESTED PROCEDURES FOR PROTECTING VALUABLES The Organisation will be providing as secure a Stallholders’ Area as possible. We will not provide bag check due to the Venue, but we continue to have Staff monitor the Stallholders’ Areas. Please take extra precautions in the placement of your merchandise and cash to guard against the possibility of theft. Stallholders are responsible for their own property, merchandise and money. Every due care and precaution has been taken by the Organisation to ensure that valuables are protected, but under no circumstances will the Organisation or its personnels be liable for loss or damage including but not limited to merchandise, equipment, or revenue as a direct or indirect result of Stallholders poor management. STALLHOLDERS’ AREA HOURS Attendees will be allowed access to the Venue only during opening hours. We require that you or an associate be present at all times during these hours. MAY Brisbane event JULY Melbourne event AUG Sydney event SEPT Brisbane event OCT Sydney event
Sat, 10:00 – 16:00 Sat, 10:00 – 16:00 Sat, 10:00 – 16:00 Sat, 10:00 – 16:00 Sat, 10:00 – 19:00 Sun, 10:00 – 17:00 (Vendors) Sun, 10:00 – 19:00 (All others)
STALLHOLDERS’ AREA SETUP All goods MUST be brought in via the Loading Area and under no circumstances is it to go through Front-of-House entries, exceptions may be granted under extraordinary circumstances. OCT Sydney Event (Vendors Area Only) Stallholders are advised to contact Management thirty (30) days prior to setup day (Friday, 29th of Sept 2006) to advise what vehicle and the registration number of that vehicle (or the hiring company). Due to size restriction of the dock, each Stallholder will only be allowed to bring in ONE vehicle at ONE drop off time. Bump-in time will start from 6pm onwards. Please be warned that if your vehicles registration number is not on the dock list, you will be asked to leave. Rangers are out and about and have a copy of the list. If they find any vehicle that have not been authorised to be there, they WILL book and the vehicle towed at your own expense. Before bringing vehicles around for unloading, Stallholders MUST check in with Management. It is the Stallholders responsibility to contact Management and to prearrange a suitable drop-off time.
You are strongly encouraged to bring your own handcarts, as there are none available for your use within the complex. The loading dock will be available on Friday for unloading goods off vehicles. Please note there are time restrictions in the dock area, please plan to arrive in plenty of time to unload your merchandise. To expedite this process, you may wish to package your merchandise or use containers that are easily stackable.
Stallholder will be immediately reported to the authorities. Furthermore, the Organisation reserves the right to pursue legal actions against the said Stallholder. It is recommended that any adult content related materials be stored underneath the Stallholders’ table and only brought out upon request of the customer.
OCT Sydney Event (Artists & Community Group Area Only) As per Vendor Area, goods may be dropped off and left at the Venue, however setup time will start from 8am (Sat).
Any Stallholder found selling adult media to non-legal (18-) aged attendees will be immediately ejected from the Festival without refund. The proper authorities will be contacted. It is the Stallholders responsibility to ascertain whether the buyer is of legal age (18+).
All Other Events Stallholders are advised to contact the Venue directly to arrange for goods to be delivered to their docks and to arrange a suitable time for this to occur, should it be required.
WEAPONS SALES POLICY The Organisation DO NOT condon the sale of weapons at the Festival. Any Stallholder found selling weapons without proper licenses will be reported to proper authorities.
Stallholders are strongly advised to consult the Venue with regards to how best to package their goods for ease of transport from Loading Area to Function Area.
For more detailed information on the Festivals overall weapons policy, please refer to the website (http://www.animania.net.au).
Bump-in will be from 6am on the day of the event, unless otherwise informed. Management will advise closer to date should circumstances change. STALLHOLDER PASSES The Stallholder Package has indicated the number of passes that will be issued to the Stallholder. Additional passes may be purchased by contacting Management. The pass issued to Stallholders will be treated as Public Area Access Pass with some Back-of-House Access granted, these being the Loading Dock. Back-of-House Access privileges are activated ONLY during bump-in and bump-out times Stallholder passes must be worn at all times by the designated staff working at the stall. Passes may not be sold, loaned, or otherwise transferred to persons who are not working for you. Identifications will need to produced upon request and spot-checks. Passes may NOT be shared among employees. Each pass is specifically assigned to the nominated relevant Staff that has been nominated. The practice of using one pass shared among multiple employees is prohibited and will result in the confiscation of passes and payment of passes at the rate of On the Door Full Price Passes for however number of employees involved.
POLICY FOR EVENTS REQUIRING CROWD CONTROL Any event, which attracts large crowds or involves audience participation - such as the sale of limited-edition tickets, or a giveaway of free items has special requirements. Management must be notified at least seven (7) working days before the commencement of the Festival for any such event to ensure the coordination of event security. Events may be moved or stopped if there are significant crowding or security issues. BOOTLEG / PIRACY POLICY The Organisation does not allow the sale of bootleg merchandise. Bootleg merchandise applies to only titles licensed in Australia in the form of LDs, CDs, DVDs and Videos. The Organisation bans the advertising of bootleg products. Any violation during inspection time before opening hours will come with a warning. If offending products are found at that time you will be asked to remove the offending materials. Failure to comply or a subsequent violation will result in removal from the Festival. Stallholder Fees will be forfeited. NSW Law Enforcement Agencies may also be notified. Advertising legitimate products and services is, of course, both allowed and encouraged. REQUIREMENTS FROM THE VENUE 1. Decorations, signs, banners, etc. may not be taped, nailed, tacked, stapled, or otherwise fastened to ceilings, walls, painted surfaces, or columns in the Venue.
Every individual working your stall MUST wear a pass at all times.
2. No holes may be drilled, cored, or punched in the Venue.
SUGGESTED EQUIPMENT TO BRING The Organisation will be taking every precaution to ensure that room temperature is of an acceptable nature. However, please be aware that having a crowd around your stall generates a lot of heat. It is STRONGLY advised that fans of sorts be brought to keep your Staff cool and comfortable, especially for Sydney October event.
3. Parking in the loading dock, service drives of the Venue, or even employees’ parking area is prohibited. Violators will be towed at their own expense and risk.
STALLHOLDERS’ AREA POLICIES ADULT MATERIALS POLICY Animania is a family friendly event.
4. All freight and exhibit material must enter the Venue through the Loading Dock. The Venue is requesting Stallholders to load and unload through the Loading Dock. Special considerations may be made, please contact the Management for further details. 5. All fire, safety, and building regulations must be strictly followed. Particular attention should be paid to the prohibitions against propane, acetylene, and other flammable materials.
We ask that Stallholders, particularly those with adult merchandise, please keep this in mind when setting up. The acceptability of adult displays are at the sole discretion of Management. Failure to comply with warnings will result in removal from the Stallholders’ Area, the revocation of Stallholder status and forfeiture of Stallholder Fees. The public showing of adult animated or live film at the Festival is strictly prohibited.
6. Stallholders are responsible for the removal of all materials at the conclusion of the Festival. The table area used by the Stallholder must be cleaned.
Adult media can be sold, as long as appropriate cloaking device is in place to prevent access by underage eyes. Any form of illegal pornography is absolutely prohibited and will be dealt with severely. The offending Stallholder will be immediately reported to the authorities. Furthermore,
8. No sand, glitter or other messy decorations may be used at the Venue.
7. The Venue prohibits the use of normal tape on their walls and floors. No tape may be used on painted or portable walls.
Last Updated 17 January 2006 Animania Festival // Aurora Entertainment Pty Ltd
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