Amw Hrpolicydetails 9mobile Reimbursement Policy

MOBILE REIMBURSEMENT POLICY

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AMENDMENT RECORD SHEET ----------------------------------------------------------------------------------------------------------------Document No.: BF-HR-CB-MRP-0109 Sl. No. Release Revision No. Valid From Brief Description of Approved No. Change By

Version: BF-HR-CB-MRP-0109

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01-Sep-08

NA

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01-Jan-09

Process change

Anil Dhankher Anil Dhankher

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Mobile Reimbursement Policy I.

Purpose: To reimburse official calls of employees, whose role demands high usage of mobile phone.

II.

Scope: 1. Employees of BAFL-CF Vertical. 2. All employees at Level 1,2 & 3. 3. For employees at Level 4 & 5, the facility is provided based on the role and it will be applicable to employee only after special approval from respective Business Head and HR. Business Head and HR can approve this facility on case to case basis to below mentioned employees, subject to the limit specified in the annexure -I • For Level 5 – Branch Sales, Collections & Credit Ops • For Level 4 & below – other function

III.

Guidelines: 1. The reimbursement against pre-paid mobile connection will not be considered. 2. The claims should be made within two month from the last bill day. (i.e. for the month of March the reimbursement must be claimed by end of May) 3. No reimbursement will be entertained after 2 month of the billing cycle. 4. Upper limits as per Annexure I 5. The reimbursement limit includes rental charges, Local call charges, STD Charges, roaming charges and taxes applicable 6. The employee must self certify and mark the official calls for claiming the reimbursement.

IV.

Procedure : 1. The employee has to fill the Mobile claim Form in the ESS(Online). 2. The respective Manager has to approve the claim online only through ESS. 3. The employees need to take print out of the claim form attach the original mobile bill and send across to Bill Passing (Head Office). 4. The claim will be processed as per policy guideline & the limits.

5. The amount will be credited to employee’s salary account. Version: BF-HR-CB-MRP-0109

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6. Payout: The claims should be made within one month. The claims for a particular month sent and approved by 5th of next month, will get credited by 15th of that month. (i.e. claims for December month which is sent and got approved by 5th Jan, will be credited by 15th Jan. One can not claim bills of November in January). V.

Amendment of the policy: The organization BAFL-CF Vertical reserves the right to amend or modify this policy in whole or in a part, at any time without assigning any reason whatsoever. However, no such amendments or modification will be binding on the employees unless the same is notified to the employees in writing. List of Annexure: Annexure I - Eligibility Criteria Chart

Annexure I - Eligibility Criteria: Mobile Phone Reimbursement Matrix:

Category

Cell Phone

Cell Phone

Reimbursement

Reimbursement

Limit pm. (For

Limit pm. (For

Credit Ops, Sales

others)

Remarks

& Collections) Level 1

2500

2500

Level2

2500

2500

Level3

1500

1250

Level 4

1250

1000

The facility is applicable to employee only after special approval from Business Head &

Level5

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500

400

HR

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Note: •

The reimbursement limit includes rental charges, Local call charges, STD Charges, roaming charges and taxes applicable

•

Any deviation on his policy or amount would be duly approved by Business Head and HR.

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