Amw Hrpolicydetails 8local Conveyance Policy

LOCAL CONVEYANCE POLICY

Version: BF-HR-CB-LCP-0109

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AMENDMENT RECORD SHEET --------------------------------------------------------------------------------------------Document No.: BF-HR-CB-LCP-0109 Sl. No. Release No. Revision No. Valid From Brief Description of Change NA 1 1 0 01-Jul-08 2

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1

01-Sep-08

Limits are revised

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2

01-Jan-08

Actual claims instead of Limits

Approved By Anil Dhankher Anil Dhankher Anil Dhankher

Version: BF-HR-CB-LCP-0109

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Local Conveyance Policy I.

Purpose

II.

Scope

To facilitate employee’s Local travel for company’s official work within city limits. This policy is applicable to all employees of BAFL-CF Vertical. III.

Procedure:: 1.

Employee takes prior approval from their managers for official local travel.

2. Employee undertakes travel during the month and keeps daily record of the travel. 3. Employee fills monthly travel details in online claim form on Employee Self Service (ESS) and submits the same for approval once a month. (Claims submitted between 1st to 5th will be processed and paid on 10th, claims submitted between 6th to 15th will be processed and paid by 20th, claims submitted between 16th to 30th will be processed and paid on 10th.) 4. Online Claim reaches Bill passing unit for initial verification. 5. Bill passing unit scrutinizes the claim and adds relevant remarks and submits it online to the approver. 6. Approver approves/ rejects the online claim. 7. Finance Department processes the approved claim. 8. Approved claimed amount gets credited to the employee’s bank account. IV.

Eligibility & Guidelines Eligibility Level

Band

Public Vehicle

Own Vehicle

L1

E10

Tourist Car

4W/2W

L2

E08

Tourist Car

4W/2W

L3

E06

Public Taxi

4W/ 2W

L4

E04

Auto/Public Taxi**

4W/ 2W

L5

E03

Auto/Public Taxi**

4W/ 2W

L5

L5

E02 E01

Local train 2nd Class/ Bus

Local train 2nd Class/ Bus

2W 2W

** Pubilc Taxi can be used only for Mumbai (Town) & Kolkatta where auto not available Version: BF-HR-CB-LCP-0109

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a. 4W= Four Wheeler & 2W= Two Wheeler b. Petrol 4 wheeler - Rs. 5/- per KM c. Diesel 4 wheeler - Rs. 3.3/- per KM d. 2 wheeler - Rs. 1.5/- per KM 1. Local conveyance expenses should be claimed for only pre-approved official local travel. 2. Employee must maintain records of daily official travel. 3. Claims should be submitted within one month (i.e. Local travel claim for the month of March, must be claimed by end of April). No reimbursement will be entertained after one month. 4. Employees traveling to same destination should optimize by traveling in one vehicle. 5. Whenever 2 or more employees travel together, the expenses should be claimed by only one employee who has incurred actual expense. 6. In case of claim submitted for local travel by own vehicle then ideally the vehicle should be in the name of the employee. Where the vehicle is in the name of a family member or a financial institution or any other organization, to which, the vehicle is hypothecated, employee should be in a position to prove the ownership of the vehicle. 7. Strict disciplinary action including termination will be taken against the employee, if he/she submits any false claims. 8. Exceptions: Business Head can define limits for specific roles, allows or disallows the claim based on role or performance of the employee. Business Head can define limits for their respective business verticals.

V.

Amendment of the Policy: The benefits as mentioned above are subject to modification/ amendments/ alterations by the Management at any time as per the Business/ Statutory requirements. In case of any doubts/ clarifications on the interpretation of the above terms/ benefits, the decision of Chief- Human Resources & Development will be final. Any exception to this policy will be at the sole discretion of the Management. Version: BF-HR-CB-LCP-0109

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