Ambition Risk Assessment

AmbITion Risk Assessment Draft v.2.0

AmbITion Risk Assessment This risk assessment has been developed by Manchester Digital Development Agency for the AmbITion project. It should be completed at the start of the project by ALL organisations that are going to be participating in the project.

RISK ASSESSMENT FOR UNDERTAKEN BY ON

1

AmbITion Risk Assessment Draft v.2.0

AmbITion Risk Assessment A risk assessment is required for each organisation being supported by the OD Thrive! AmbITion project. Each organisation will be visited by members of the AmbITion team and taken through a series of questions which will assess their position with regards to be undertaking the financial, organisational, and other commitments required by AmbITion. SECTION A. GENERAL INFORMATION..................................................................3 SECTION B. ABOUT THE ORGANISATION............................................................4 SECTION C. POLICIES & PROCEDURES ................................................................6 SECTION D. FINANCE ...............................................................................................7 SECTION E. PARTNERSHIPS ....................................................................................8 SECTION F. EXPERIENCE ........................................................................................9 SECTION G. EXPECTATIONS ................................................................................10 SECTION H. ACTIONS .............................................................................................12

2

AmbITion Risk Assessment Draft v.2.0

SECTION A. GENERAL INFORMATION Name of organisation Address

Phone number Website Main Contact (Name) Main Contact (Position) Main Contact (Email) Additional Contacts (e.g. finance officer)

3

AmbITion Risk Assessment Draft v.2.0

SECTION B. ABOUT THE ORGANISATION This information needs answering as comprehensively as possible. Expand the table cells as necessary How long have you been in operation? What is your company status? (e.g. charity, company limited by guarantee) What is your governance? (e.g. trustees, management committee, board) What premises do you use? (List all premises you work from, what their function is and whether owned or leased) How Many Staff have you got? (inc. permanent/temporary ; Full time/part time and sessional) Notes

4

AmbITion Risk Assessment Draft v.2.0

5

AmbITion Risk Assessment Draft v.2.0

SECTION C. POLICIES & PROCEDURES We need to know what policies and procedures are in place and have copies of relevant documentation – including publicity and marketing material where relevant Yes Copy Provided Mission Statement Constitution Business Plan Audited Accounts Annual Report Health & Safety Policy Equal Opportunities Policy Public Liability Insurance Indemnity Insurance Grievance Procedure Production Schedule Publicity & Marketing Other

6

AmbITion Risk Assessment Draft v.2.0

SECTION D. FINANCE What is your financial year? When were you most recent set of accounts? What are your levels of reserve – committed and uncommitted funds? What are your main sources of finance? (List funders, amounts, timescales and how they may relate to this project)

Are you set up as a supplier to MCC? (Please provide bank details if not – see attached vendor sheet)

7

AmbITion Risk Assessment Draft v.2.0

SECTION E. PARTNERSHIPS Many organisations work closely with other organisations – e.g. an orchestra using a concert hall. Here we should identify any partnerships that may have an impact on the project. Strategic Partners (e.g. Arts Council, local authority)

Operational Partners (e.g. other arts organisations)

Other

8

AmbITion Risk Assessment Draft v.2.0

SECTION F. EXPERIENCE Past experience is important in assessing whether an organisation will be able to successfully complete a project, even if the new project is on the surface very different from past work. What experience has the organisation in running projects in the past? (e.g. working with external consultants, specifying workplans, day-to-day project management etc)

What strengths has the organisation shown in running similar projects in the past? (e.g. staff skills, organisational attitudes)

What problems has the organisation encountered running projects in the past? (e.g. lack of specific skills, time & resource constraints)

9

AmbITion Risk Assessment Draft v.2.0

SECTION G. EXPECTATIONS Although we will talk about the “scope” of the project at a later date, it will be useful to get some idea of your initial expectations.

What visions do you have of a digital future?

What will AmbITion do for you? What difference might it make? How might change your organisation?

What sorts of problems does IT solve? What don't you think this programme will solve? What are other stakeholders’ expectations of the project? (your audiences, Arts Council officers)

10

AmbITion Risk Assessment Draft v.2.0

11

AmbITion Risk Assessment Draft v.2.0

SECTION H. ACTIONS Please use this section to list any actions following the risk assessment e.g. next meeting, documents to be provided

12