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Name: Trashawna Poston Date: 9/20/07 Period: 4

Washington’s Warehouse July 9, 2007 Ms. Sarah H. Smith Director of Marketing XYZ Corporation 1234 Smith Boulevard Smithville, ST 5789 SIMPLIFIED LETTER Ms. Smith, this is the simplified Letter recommended by the administrative Management Society. Its main features – block format, open punctuation, and fewer internal parts – reduce the umber keystrokes and typewriter adjustments your secretary must make thus cutting costs, saving time, and increasing overall letter output. The date line is typed six lines below the last letterhead line. The inside address, also flush left, appears two lines below the date line. Since the placement of the inside address is designed for window envelopes, it is suggested that the all-capitalized unpunctuated Postal Service State abbreviation be typed after the city name, followed by one space and the ZIP code. The traditional salutation has been dropped and replaced by an unheeded, all-capitalized subject line typed flush left, two lines beneath the last inside address line. The subject line summarizes the message. The first message line begins two lines below the subject line. The first sentence serves as a greeting to the reader. The addressers name should appear in the first paragraph, preferably in the first sentence as shown above. Inclusion of the name adds a personal touch. All paragraphs are blocked flush left, single-spaced internally, and double-space between each paragraph. There is no complimentary close in a Simplified Letter, although closing sentences such as “You have my best wishes,” and “My best regards are yours” may end in the message. The writer’s name( and business title if needed) is aligned flush left and typed all in Capitals at least five lines below the last message line. You may use a hyphen between the writer’s summand and his business title, or if you prefer you may use a comma. The writer’s department name may be typed flush left all in capitals, one line below the signature line. The identification initials, flush left and two lines below the last line of the signature block, compromise the typist’s initials only. An enclosure notation maybe typed one or two line below the last notation depending if space available. EXCETUTIVE SIGNATURE – BUSINESS TITLE lc Enclosures (2) Cc Edward Brown