Activity Report 2005-06
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Laubach Literacy of Canada - Québec / Literacy Volunteers of Québec
Activity Report
June 1, 2005 - May 31, 2006
19930001 – Laubach Literacy of Canada-Quebec/Literacy Volunteers of Quebec 2005-06 was a year of transition. LLCQ’s new Coordinator started in August at a time when the group is becoming more involved in both the literacy and community sectors. Accredited by PACTE in 1999 as an umbrella organization (regroupement), the LLCQ mandate is to represent its members and advocate on behalf of literacy. Thus, the coordinator’s role has shifted from an internal one of administering the councils to one of representing English literacy within the larger literacy and community sectors and acting as intermediary with LLCQ’s primary funder, the provincial government. During 2005-06, LLCQ/LVQ worked hard to position itself as a representative of English community based literacy in Quebec. In the years to come, LLCQ’s goal is establish itself as the representative of English community based literacy so it can attain its vision of being an effective voice for English literacy in Quebec. Consequently, LLCQ participated in various projects in the literacy and community sectors, as well as regular attendance at QELA and MELS meetings. Below is a summary of events and activities in which LLCQ participated during the 2005-06 year: LLCQ/LVQ meetings and projects Regular meetings Representatives from the eleven member councils attended four (4) board meetings and held one teleconference during the year: • • • • •
September 27, 2005 November 24, 2005 December 19, 2005 January 13, 2006 March 30, 2006
The meetings are an opportunity for the members to receive reports from the president, treasurer, coordinator, QELA representative and the provincial training officer. It is also a venue where information is exchanged and decisions taken regarding internal management, project proposals and various other issues regarding LLCQ. Executive meetings 1
Laubach Literacy of Canada - Québec / Literacy Volunteers of Québec
The LLCQ Executive met four times during the course of the year: • • • •
November 4, 2005 November 14, 2005 (teleconference) January 12, 2006 March 20, 2006 (teleconference)
Annual general meeting Over 90 students, volunteers and staff from member councils across Quebec attended the2005 AGM. 2005 was LLCQ’s 25th anniversary year. Ann Gauvin, a founding member of LLCQ and a moving force behind English literacy in Quebec, presented a retrospective of the organization from its humble beginnings to its current status. Past-presidents shared memories of their time spent on the Board. Students were encouraged to fill out a quiz on LLCQ. As usual, participants attended the following workshops in the afternoon: •
Make your own book (making a book with recycled materials) Fun with words (student chat) Health and literacy Plain language Sourcing funds
November 5, 2005
A to Z workshop Member councils learned about this new family literacy approach in this workshop held in Montreal. School boards were invited to send representatives to the workshop and two attended. •
September 28, 2005
Best Tutor Training Practices project This project is funded under the Mise-en-oeuvre de la politique de l’éducation des adultes et de la formation continue. The goal of the Best Tutor Training project is for the councils to get together and share information on what works and what doesn’t when it comes to training tutors, and then compile this information in a document that will be available to all. This project was applied for and accepted in 2005-06, but will be carried out in 2006-07. Laubach Literacy of Canada LLCQ/LVQ is the Quebec member of Laubach Literacy of Canada, a national literacy organization, and as such LLCQ representatives attended or participated in the following: 2
Laubach Literacy of Canada - Québec / Literacy Volunteers of Québec
Board meetings and conferences LLC has undergone a major restructuring during the past three years. LLCQ President Valerie McConnell attended 2 LLC board meetings and conferences to discuss various issues such as membership, communication, training, conflict resolution, etc.: • • •
June 20, 2005 (teleconference) November 18-19, 2005 March 23, 24, 25, 2006
Annual general meeting The President, Provincial Training Officer (PTO) and Student Representative all attended the LLC AGM in PEI. The AGM provides an opportunity for volunteers and staff from Laubach councils all over the country to meet and share information: •
June 2-4, 2005
Provincial Training Officer Wendy Seys, the LLC Provincial Training Officer for Quebec, actively participated in restructuring the training offered by Laubach councils to volunteer tutors, the heart and soul of the Laubach method used by many of the LLCQ members. The LETS (Laubach Enhanced Training System) has now been officially accepted by LLC, and is currently being implemented by Laubach councils in Quebec and across Canada. Student Representative LLCQ student representative, Joe Ganin, sits on the LLC student caucus. He is responsible for organizing a similar student caucus at the provincial level and is currently seeking a student representative from each council to sit on the provincial student committee. He attended the LLC AGM in Moncton and participated in two conference calls. Statistics gathering The Coordinator participated in a teleconference call with other LLC provincial representatives and LLC staff to discuss statistics gathering for the current year: •
February 7, 2006
3
Laubach Literacy of Canada - Québec / Literacy Volunteers of Québec
MELS meetings The government’s community action plan requires all government departments to consult with the community sector. Accordingly, LLCQ has been participating in regularly scheduled meetings with representatives from MELS, the DFGA and PACTE for the past three years. This year, LLCQ attended two mixed committee and one working committee meetings with the Assistant Deputy Minister of MELS, M. Robert Dépatie, the Assistant Director of the DFGA (Direction de la formation générale des adultes), Mme Édith Cloutier, and Mme Marielle Collin, responsible for PACTE. Issues discussed at these meetings included regionalization, budgetary envelopes, project funding, recognition under the law (as per the government’s community action plan), etc.: • • •
October 14, 2005 (working committee) December 1, 2005 (mixed committee) March 9, 2006 (mixed committee)
AMIS PACTE meetings Representatives from the four sectors funded under PACTE met on a regular basis to discuss common issues to be discussed during the mixed and working committee meetings. The four sectors include: • •
• • •
Literacy – francophone, represented by RGPAQ (Regroupement des groupes populaires en alphabetisation québécois); Literacy – anglophone, represented by LLCQ/LVQ; Lutte au décrochage, represented by ROCQLD (Regroupement des organismes communautaires québécois du lutte au décrochage); Formation continue aux organismes communautaires, represented by Relais-Femmes; and Écoles de la rue, no regular representation.
LLCQ attended 5 AMIS PACTE strategic planning meetings during the course of 2005-06: • • • • •
September 15, 2005 October 3, 2005 November , 2005 January 19, 2006 March 8, 2006
Literacy awards
4
Laubach Literacy of Canada - Québec / Literacy Volunteers of Québec
LLCQ sat on the organizing committee for two literacy awards this year: Adult Literacy Recognition Awards The Centre for Literacy, QAAL (Quebec Association for Adult Learners), QLWG (Quebec Literacy Working Group) and LLCQ worked together to create the Adult Literacy Recognition Awards. Four awards were handed out at a presentation held during the Community Writing Event at the Blue Metropolis Literary Festival in Montreal during Adult Learners Week. An award was given in each of the following categories: Learner – Community, Learner – School Board, Tutor – Community, Teacher – School Board. Students from LLCQ member councils (Chateauguay Valley Literacy Council and Literacy Unlimited) received plaques and a cash prize of $125. LLCQ participated in the following events: • • •
February 9, 2006 (steering committee) March 20, 2006 (teleconference, selection committee) April 6, 2006 (awards presentation)
Council of the Federation Literacy Award The COF literacy award was first handed out last year at the initiative of the Council of the Federation. This year, LLCQ was asked to sit on the steering committee that sets the criteria for the award and the selection committee. Other committee members include representatives from QLWG, the francophone school board regroupement, and the Fondation d’alphabétisation: • •
March 21, 2006 (steering committee meeting) June 5, 2006 (selection committee)
QELA meetings LLCQ member councils are all members of the Quebec English Literacy Alliance (QELA). This association reunites literacy service providers from both the formal and informal education sectors to share information, to carry out projects of common interest and to lobby for literacy at the national and provincial levels. QELA is organizing the PGI Golf Tournament for Literacy this year in Quebec for the first time. It is expected that this event will raise public awareness of both the literacy issue in general and QELA in particular. General Members’ meetings Two regular meetings and the AGM were held this year. At the AGM, the members voted to start the process of incorporation with the goal of obtaining 5
Laubach Literacy of Canada - Québec / Literacy Volunteers of Québec
core funding at some point in the not-so-distant future: • •
November 24, 2005 March 29, 2006 (regular meeting and AGM)
PGI Golf Tournament A letter regarding the 2006-07 budget allocation for the PACTE program was sent to Jean-Marc Fournier, Minister for MELS. LLCQ signed the letter along with representatives from the other sectors funded under PACTE asking the government to maintain the current PACTE funding level and to index the amounts. • •
September 15, 2006 May *, 2007
Other projects and workshops Changing Times Forum The goal of this project was to increase the Visibility, Influence, and Participation (VIP) of the English-speaking (ESC) and ethnocultural communities in Quebec, and to increase the ministries’ and officials’ awareness of the ESC and its extensive network of community groups. LLCQ was a member of the steering committee and co-animated the forum itself. Over 100 groups attended the forum, and another * participated by webcast. Participants learned about the mandates of the Ministère de l’emploi et de la solidarité sociale (MESS) and the Secrétariat à l’action communautaire autonome (SACA), and commented on their experiences to date with the provincial government. It is hoped that a working group to build on this first initiative will be set up in fall. This was a terrific opportunity to meet and network with representatives from the extensive Anglophone and ethno-cultural community groups. It also gave LLCQ the chance to personally meet the Sous-ministre adjoint of the Ministère de l’emploi et de la solidarité sociale (Claude Blouin), the Directeur général of SACA (Daniel Jean) and the person responsible for SACA in Montreal (Ginette Drouin-Busque). • • •
January 26, 2006 (steering committee) May 1, 2006 (steering committee) May 26, 2006 (V.I.P. Forum)
V.I.P. Caucus
6
Laubach Literacy of Canada - Québec / Literacy Volunteers of Québec
• • •
March 17, 2006 (comité d’encadrement) April 13, 2006 (comité d’encadrement) May 29, 2006 (seminar)
Advocacy, Round Tables, and Consultations National Consultation on Health Literacy •
February 26, 2007
Literacy Action Day Two members of LLCQ attended Literacy Action Day in Ottawa. Representatives from literacy organizations across Canada converged on Ottawa to meet with MPs and lobby for federal support for literacy: •
October 27, 2005
Round Table on access to adult education LLCQ sent a letter to the Assistant Deputy Minister of MELS and to the Assistant Director of the DFGA adopting a position against decentralizing the PACTE program in any shape or form. •
February 16, 2007
Conference on health, nutrition and literacy A letter regarding the 2006-07 budget allocation for the PACTE program was sent to Jean-Marc Fournier, Minister for MELS. LLCQ signed the letter along with representatives from the other sectors funded under PACTE asking the government to maintain the current PACTE funding level and to index the amounts. •
February 3, 2007
International literacy seminar A letter regarding the 2006-07 budget allocation for the PACTE program was sent to Jean-Marc Fournier, Minister for MELS. LLCQ signed the letter along with representatives from the other sectors funded under PACTE asking the government to maintain the current PACTE funding level and to index the amounts. •
October 28-31, 2006 7
Laubach Literacy of Canada - Québec / Literacy Volunteers of Québec
National summit on libraries and literacy A letter regarding the 2006-07 budget allocation for the PACTE program was sent to Jean-Marc Fournier, Minister for MELS. LLCQ signed the letter along with representatives from the other sectors funded under PACTE asking the government to maintain the current PACTE funding level and to index the amounts. •
June 14, 2006
DFGA Working Group on IALLS statistics A letter regarding the 2006-07 budget allocation for the PACTE program was sent to Jean-Marc Fournier, Minister for MELS. LLCQ signed the letter along with representatives from the other sectors funded under PACTE asking the government to maintain the current PACTE funding level and to index the amounts. • • •
June 14, 2006 November 29, 2006 February 27, 2007
Coalition québécoise pour l’alphabétisation A letter regarding the 2006-07 budget allocation for the PACTE program was sent to Jean-Marc Fournier, Minister for MELS. LLCQ signed the letter along with representatives from the other sectors funded under PACTE asking the government to maintain the current PACTE funding level and to index the amounts. •
February 3, 2007
Membership LLCQ was a member of the following organizations during 2006-07: Fondation pour l’alphabétisation (Literacy Foundation) Laubach Literacy of Canada Volunteer Canada
8
Activity Report
June 1, 2005 - May 31, 2006
19930001 – Laubach Literacy of Canada-Quebec/Literacy Volunteers of Quebec 2005-06 was a year of transition. LLCQ’s new Coordinator started in August at a time when the group is becoming more involved in both the literacy and community sectors. Accredited by PACTE in 1999 as an umbrella organization (regroupement), the LLCQ mandate is to represent its members and advocate on behalf of literacy. Thus, the coordinator’s role has shifted from an internal one of administering the councils to one of representing English literacy within the larger literacy and community sectors and acting as intermediary with LLCQ’s primary funder, the provincial government. During 2005-06, LLCQ/LVQ worked hard to position itself as a representative of English community based literacy in Quebec. In the years to come, LLCQ’s goal is establish itself as the representative of English community based literacy so it can attain its vision of being an effective voice for English literacy in Quebec. Consequently, LLCQ participated in various projects in the literacy and community sectors, as well as regular attendance at QELA and MELS meetings. Below is a summary of events and activities in which LLCQ participated during the 2005-06 year: LLCQ/LVQ meetings and projects Regular meetings Representatives from the eleven member councils attended four (4) board meetings and held one teleconference during the year: • • • • •
September 27, 2005 November 24, 2005 December 19, 2005 January 13, 2006 March 30, 2006
The meetings are an opportunity for the members to receive reports from the president, treasurer, coordinator, QELA representative and the provincial training officer. It is also a venue where information is exchanged and decisions taken regarding internal management, project proposals and various other issues regarding LLCQ. Executive meetings 1
Laubach Literacy of Canada - Québec / Literacy Volunteers of Québec
The LLCQ Executive met four times during the course of the year: • • • •
November 4, 2005 November 14, 2005 (teleconference) January 12, 2006 March 20, 2006 (teleconference)
Annual general meeting Over 90 students, volunteers and staff from member councils across Quebec attended the2005 AGM. 2005 was LLCQ’s 25th anniversary year. Ann Gauvin, a founding member of LLCQ and a moving force behind English literacy in Quebec, presented a retrospective of the organization from its humble beginnings to its current status. Past-presidents shared memories of their time spent on the Board. Students were encouraged to fill out a quiz on LLCQ. As usual, participants attended the following workshops in the afternoon: •
Make your own book (making a book with recycled materials) Fun with words (student chat) Health and literacy Plain language Sourcing funds
November 5, 2005
A to Z workshop Member councils learned about this new family literacy approach in this workshop held in Montreal. School boards were invited to send representatives to the workshop and two attended. •
September 28, 2005
Best Tutor Training Practices project This project is funded under the Mise-en-oeuvre de la politique de l’éducation des adultes et de la formation continue. The goal of the Best Tutor Training project is for the councils to get together and share information on what works and what doesn’t when it comes to training tutors, and then compile this information in a document that will be available to all. This project was applied for and accepted in 2005-06, but will be carried out in 2006-07. Laubach Literacy of Canada LLCQ/LVQ is the Quebec member of Laubach Literacy of Canada, a national literacy organization, and as such LLCQ representatives attended or participated in the following: 2
Laubach Literacy of Canada - Québec / Literacy Volunteers of Québec
Board meetings and conferences LLC has undergone a major restructuring during the past three years. LLCQ President Valerie McConnell attended 2 LLC board meetings and conferences to discuss various issues such as membership, communication, training, conflict resolution, etc.: • • •
June 20, 2005 (teleconference) November 18-19, 2005 March 23, 24, 25, 2006
Annual general meeting The President, Provincial Training Officer (PTO) and Student Representative all attended the LLC AGM in PEI. The AGM provides an opportunity for volunteers and staff from Laubach councils all over the country to meet and share information: •
June 2-4, 2005
Provincial Training Officer Wendy Seys, the LLC Provincial Training Officer for Quebec, actively participated in restructuring the training offered by Laubach councils to volunteer tutors, the heart and soul of the Laubach method used by many of the LLCQ members. The LETS (Laubach Enhanced Training System) has now been officially accepted by LLC, and is currently being implemented by Laubach councils in Quebec and across Canada. Student Representative LLCQ student representative, Joe Ganin, sits on the LLC student caucus. He is responsible for organizing a similar student caucus at the provincial level and is currently seeking a student representative from each council to sit on the provincial student committee. He attended the LLC AGM in Moncton and participated in two conference calls. Statistics gathering The Coordinator participated in a teleconference call with other LLC provincial representatives and LLC staff to discuss statistics gathering for the current year: •
February 7, 2006
3
Laubach Literacy of Canada - Québec / Literacy Volunteers of Québec
MELS meetings The government’s community action plan requires all government departments to consult with the community sector. Accordingly, LLCQ has been participating in regularly scheduled meetings with representatives from MELS, the DFGA and PACTE for the past three years. This year, LLCQ attended two mixed committee and one working committee meetings with the Assistant Deputy Minister of MELS, M. Robert Dépatie, the Assistant Director of the DFGA (Direction de la formation générale des adultes), Mme Édith Cloutier, and Mme Marielle Collin, responsible for PACTE. Issues discussed at these meetings included regionalization, budgetary envelopes, project funding, recognition under the law (as per the government’s community action plan), etc.: • • •
October 14, 2005 (working committee) December 1, 2005 (mixed committee) March 9, 2006 (mixed committee)
AMIS PACTE meetings Representatives from the four sectors funded under PACTE met on a regular basis to discuss common issues to be discussed during the mixed and working committee meetings. The four sectors include: • •
• • •
Literacy – francophone, represented by RGPAQ (Regroupement des groupes populaires en alphabetisation québécois); Literacy – anglophone, represented by LLCQ/LVQ; Lutte au décrochage, represented by ROCQLD (Regroupement des organismes communautaires québécois du lutte au décrochage); Formation continue aux organismes communautaires, represented by Relais-Femmes; and Écoles de la rue, no regular representation.
LLCQ attended 5 AMIS PACTE strategic planning meetings during the course of 2005-06: • • • • •
September 15, 2005 October 3, 2005 November , 2005 January 19, 2006 March 8, 2006
Literacy awards
4
Laubach Literacy of Canada - Québec / Literacy Volunteers of Québec
LLCQ sat on the organizing committee for two literacy awards this year: Adult Literacy Recognition Awards The Centre for Literacy, QAAL (Quebec Association for Adult Learners), QLWG (Quebec Literacy Working Group) and LLCQ worked together to create the Adult Literacy Recognition Awards. Four awards were handed out at a presentation held during the Community Writing Event at the Blue Metropolis Literary Festival in Montreal during Adult Learners Week. An award was given in each of the following categories: Learner – Community, Learner – School Board, Tutor – Community, Teacher – School Board. Students from LLCQ member councils (Chateauguay Valley Literacy Council and Literacy Unlimited) received plaques and a cash prize of $125. LLCQ participated in the following events: • • •
February 9, 2006 (steering committee) March 20, 2006 (teleconference, selection committee) April 6, 2006 (awards presentation)
Council of the Federation Literacy Award The COF literacy award was first handed out last year at the initiative of the Council of the Federation. This year, LLCQ was asked to sit on the steering committee that sets the criteria for the award and the selection committee. Other committee members include representatives from QLWG, the francophone school board regroupement, and the Fondation d’alphabétisation: • •
March 21, 2006 (steering committee meeting) June 5, 2006 (selection committee)
QELA meetings LLCQ member councils are all members of the Quebec English Literacy Alliance (QELA). This association reunites literacy service providers from both the formal and informal education sectors to share information, to carry out projects of common interest and to lobby for literacy at the national and provincial levels. QELA is organizing the PGI Golf Tournament for Literacy this year in Quebec for the first time. It is expected that this event will raise public awareness of both the literacy issue in general and QELA in particular. General Members’ meetings Two regular meetings and the AGM were held this year. At the AGM, the members voted to start the process of incorporation with the goal of obtaining 5
Laubach Literacy of Canada - Québec / Literacy Volunteers of Québec
core funding at some point in the not-so-distant future: • •
November 24, 2005 March 29, 2006 (regular meeting and AGM)
PGI Golf Tournament A letter regarding the 2006-07 budget allocation for the PACTE program was sent to Jean-Marc Fournier, Minister for MELS. LLCQ signed the letter along with representatives from the other sectors funded under PACTE asking the government to maintain the current PACTE funding level and to index the amounts. • •
September 15, 2006 May *, 2007
Other projects and workshops Changing Times Forum The goal of this project was to increase the Visibility, Influence, and Participation (VIP) of the English-speaking (ESC) and ethnocultural communities in Quebec, and to increase the ministries’ and officials’ awareness of the ESC and its extensive network of community groups. LLCQ was a member of the steering committee and co-animated the forum itself. Over 100 groups attended the forum, and another * participated by webcast. Participants learned about the mandates of the Ministère de l’emploi et de la solidarité sociale (MESS) and the Secrétariat à l’action communautaire autonome (SACA), and commented on their experiences to date with the provincial government. It is hoped that a working group to build on this first initiative will be set up in fall. This was a terrific opportunity to meet and network with representatives from the extensive Anglophone and ethno-cultural community groups. It also gave LLCQ the chance to personally meet the Sous-ministre adjoint of the Ministère de l’emploi et de la solidarité sociale (Claude Blouin), the Directeur général of SACA (Daniel Jean) and the person responsible for SACA in Montreal (Ginette Drouin-Busque). • • •
January 26, 2006 (steering committee) May 1, 2006 (steering committee) May 26, 2006 (V.I.P. Forum)
V.I.P. Caucus
6
Laubach Literacy of Canada - Québec / Literacy Volunteers of Québec
• • •
March 17, 2006 (comité d’encadrement) April 13, 2006 (comité d’encadrement) May 29, 2006 (seminar)
Advocacy, Round Tables, and Consultations National Consultation on Health Literacy •
February 26, 2007
Literacy Action Day Two members of LLCQ attended Literacy Action Day in Ottawa. Representatives from literacy organizations across Canada converged on Ottawa to meet with MPs and lobby for federal support for literacy: •
October 27, 2005
Round Table on access to adult education LLCQ sent a letter to the Assistant Deputy Minister of MELS and to the Assistant Director of the DFGA adopting a position against decentralizing the PACTE program in any shape or form. •
February 16, 2007
Conference on health, nutrition and literacy A letter regarding the 2006-07 budget allocation for the PACTE program was sent to Jean-Marc Fournier, Minister for MELS. LLCQ signed the letter along with representatives from the other sectors funded under PACTE asking the government to maintain the current PACTE funding level and to index the amounts. •
February 3, 2007
International literacy seminar A letter regarding the 2006-07 budget allocation for the PACTE program was sent to Jean-Marc Fournier, Minister for MELS. LLCQ signed the letter along with representatives from the other sectors funded under PACTE asking the government to maintain the current PACTE funding level and to index the amounts. •
October 28-31, 2006 7
Laubach Literacy of Canada - Québec / Literacy Volunteers of Québec
National summit on libraries and literacy A letter regarding the 2006-07 budget allocation for the PACTE program was sent to Jean-Marc Fournier, Minister for MELS. LLCQ signed the letter along with representatives from the other sectors funded under PACTE asking the government to maintain the current PACTE funding level and to index the amounts. •
June 14, 2006
DFGA Working Group on IALLS statistics A letter regarding the 2006-07 budget allocation for the PACTE program was sent to Jean-Marc Fournier, Minister for MELS. LLCQ signed the letter along with representatives from the other sectors funded under PACTE asking the government to maintain the current PACTE funding level and to index the amounts. • • •
June 14, 2006 November 29, 2006 February 27, 2007
Coalition québécoise pour l’alphabétisation A letter regarding the 2006-07 budget allocation for the PACTE program was sent to Jean-Marc Fournier, Minister for MELS. LLCQ signed the letter along with representatives from the other sectors funded under PACTE asking the government to maintain the current PACTE funding level and to index the amounts. •
February 3, 2007
Membership LLCQ was a member of the following organizations during 2006-07: Fondation pour l’alphabétisation (Literacy Foundation) Laubach Literacy of Canada Volunteer Canada
8
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