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UNCLASSIFIED NYG DIRECTIVES SYSTEM AND INDEX - NYGD 5025 RECORD OF CHANGES (U) CHANGE NUMBER ________ ________ ________ ________

COPY NUMBER _________ _________ _________ _________

DATE OF CHANGE ________ ________ ________ ________

DATE ENTERED _________ _________ _________ _________

POSTED BY ________ ________ ________ ________

REMARKS _____________________ _____________________ _____________________ _____________________

In accordance with the procedures contained herein, change recommendations to this directive will be forwarded to: Headquarters New York Guard 330 Old Niskayuna Road Latham, NY 12110-2224 ATTN: MNAG-CS

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UNCLASSIFIED NYG DIRECTIVES SYSTEM AND INDEX - NYGD 5025 LIST OF EFFECTIVE CHANGES (U) CHANGE 0 The following is a list of effective pages. Use this list to verify the currency and completeness of your document. An "0" indicates a page in the original document. A notation of "(added)" indicates a new page addition. A notation of "(pen & ink)" indicates a published change without the page being reprinted. A change without notation indicates a replacement page was published. PAGE 1. 2. I-1 thru I-4 II-1 thru II-2 III-1 thru III-2 IV-1 thru IV-2

CHANGE 0 0 0 0 0 0

App A App B App C App D

0 0 0 0

Deleted Pages

None.

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NYG DIRECTIVES SYSTEM AND INDEX - NYGD 5025 PREFACE BY ORDER OF THE COMMANDER OFFICIAL: Digitally signed by JOHN F. BAHRENBURG cn=JOHN F. BAHRENBURG, ou=Commander NYG, o=Major General, c=US Date: 2001.02.05 09:59:08 -05'00' Reason: I am approving this document Headquarters NYG, Latham

JOHN F. BAHRENBURG Major General, New York Guard Commander

1. Purpose. This publication sets forth format and procedures to govern the development and publication of New York Guard Directives by the Joint Staff, Headquarters New York Guard. It provides guidance for use by the Divisions in preparing their appropriate regulation or instructions. 2. Application a. Format and procedures established in this publication apply to the Headquarters Joint Staff. These principles and guidance also may be used by the major commands in the subsequent development of their regulations or instructions. b. This publication is directive in nature. These formats, and procedures will be followed, except when, in the judgment of the commander, exceptional circumstances dictate otherwise. 3. Scope. This publication describes the New York Guard Directives system and provides an index of publications. 4. Basis. omitted.

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NYG DIRECTIVES SYSTEM AND INDEX - NYGD 5025 TABLE OF CONTENTS CHAPTER I

PAGE

ORGANIZATIONAL FRAMEWORK AND FORMAT……………………………………………. 1. NYG Directive Hierarchy………………………………………………………………………….. 2. Organization………………………………………………………………………………….…….. 3. Format. …………………………………………………………………………………………….. 4. General Guidance…………………………………………………………………….…………….. 5. Distribution……………………………………………………..……………………..……………

I-1 I-1 I-1 I-2 I-3 I-3

II RESPONSIBILITIES…………………………………………………………………………………… 1. Commander New York Guard..………………………………………….…………………….….. 2. Deputy Chief of Staff…..………………………………………………………….……….…..….. 3. Staff Member Responsible…………………………………………………….…………….…….. 4. Commanders of New York Guard Components .……………………………….….……….……..

II-1 II-1 II-1 II-1 II-2

III. POLICY AND PROCEDURES……..………………………………..…………………………..…… 1. Policy ………………………………………………………………………….……………….….. 2. NYG Directives Development Overview………………………………….……………….………. 3. Terminology……………………………………………………………….………..…………….. 4. Procedures……………………………………………………………………….…………..……..

III-1 III-1 III-1 III-2 III-2

IV. SEQUENTIAL LISTING OF NYG DIRECTIVES……………………………………………………

TBP

APPENDIX A. Subject Numbers for NYG Directives…………………………………………………………………. B. Format Transmittal Memorandum…………………………………………………………..…………. C. Format Preface……………………………………………………………………………………...…. D. Format Textual structure………………………………………………………………..……..………. .. Glossary Part I--Abbreviations and Acronyms…(*) …………………………………..…………………………….. Part II--Terms and Definitions………..(*) ……………………………..………………………….………. INDEX…(*) ………………………….………………………………………………………………..…… . TABLE Roman Numeraled and sequentially numbered based on Chapter they are in.* FIGURE Roman Numeraled and sequentially numbered based on Chapter they are in.* •

Not used in this publication, included herein for format guidance.

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(GL-1) (GL-2) (IN-1)

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CHAPTER I ORGANIZATIONAL FRAMEWORK AND FORMAT

1. NYG Directive Hierarchy. The NYG directive hierarchy provides a framework for the serial structure of publications. The organizational structure follows that used by the Department of Defense to the maximum degree possible. Each series provides for a keystone directive as the first publication in the series. The keystone directives constitute the doctrinal foundation of the series. A complete listing of all directives is under development will be contained in updates to Chapter 4 as they are developed. Updates to Chapter 4 will include cross references to NYG Army Regulations (NYGAR) (utilizing MARKS numbers) and NYG Air Instructions (NYGAI) (utilizing Air Force systems). Appendix A lists those numbers where directives are anticipated. 1000 - Manpower and Personnel (Civilian, Military and Reserve). 2000 - Intrastate and Interstate Affairs 3000 - Plans and Operations, Intelligence. 4000 - Logistics, Natural Resources, and Environment. 5000 - Acquisition, Administrative Management, Organizational Charters, Security, Public Affairs, Legislative Affairs. 6000 - Health 7000 - Budget, Finance, Audits, Information Control. 8000 - Information Management. 2. Organization. The approved joint publication will have several main parts and should be organized as follows: a. Front and back covers. b. Record of changes. c. List of effective pages. d. Preface e. Table of contents. f. Body of publication. g. Appendixes and annexes (if needed). I-1

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h. Glossary (if needed, the glossary is normally placed in the back of the publication). i. Index (if needed). 3. Format. The format for a NYG Directive can be modified with the authorization of the Deputy Chief of Staff. Standard format is specified below: a. Cover. The directive title, number, date, and Joint Staff and Service logos will be printed on the front cover (sample this directive). The overall classification of the publication will be printed at the top and bottom centers of the front and back covers. The publication covers will be color-coded as follows: (1) UNCLASSIFIED and FOR OFFICIAL USE ONLY--white. (2) CONFIDENTIAL--blue. (3) SECRET--red. (4) TOP SECRET--orange. No marking is required on the inside of the back cover. b. Record of Changes. A record of page changes is required for all directives (model this directive). c. List of Effective Pages. Required for all directives (including new and revised) with changes to show which pages are affected (model this directive). d. Preface. A preface (model, Appendix C) will be included to describe the purpose, scope, and other appropriate information. e. Table of Contents. A table of contents (model this directive) will be included. f. Body of Publication. The body of the publication (model this directive) will be divided into chapters. The chapters may be divided into sections and subsections. Typically chapters may be as follows; (1) Chapter 1 Policy guidance. (2) Chapter 2 Responsibilities and actions to be taken. (3) Chapter 3 Procedures or detailed guidance. g. Appendixes and Annexes. Appendixes are placed at the end of the directive. Annexes to appendixes, if required, follow the appendix to which they apply. h. Glossary. The glossary usually consists of two sections: Part I, Abbreviations and Acronyms, and Part II, Terms and Definitions. It is normally placed in the back of the publication. Part I should contain a complete listing of only those abbreviations and acronyms used in the directive. Abbreviations and acronyms should be established in the text by placing in parentheses following the first appearance and included in glossary if used at least twice in the text. Abbreviations and acronyms should not be used in the text of definitions. Glossary terms I-2

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should be written in lower case unless otherwise designated. i. Index. An alphabetical index may be included if required. 4. General Guidance. a. Printed Pages. The directive number (NYGD XXXX) is shown in the upper right corner of odd-numbered pages and upper left of even-numbered pages. The date of the publication is shown on the opposite side. When a change is issued, "CH" followed by the appropriate number (e.g., CH 1) will be indicated directly below the publication number. Publications that are totally issued from Headquarters, and do not require subordinate command implementation or expansion, will include all three numbers (NYGD, NYGAR, and NYGAI). b. Blank pages. Blank pages are numbered in sequence and annotated in the center with the phrase "(THIS PAGE INTENTIONALLY LEFT BLANK)." c. Figures or Tables. Figures or tables should be placed as close as possible to the text they support. If required, they may be incorporated in a chapter or grouped after chapters and appendixes. d. Reference to Publications. Other publications and publication chapters and paragraphs will be referred to by using: (1) Abbreviated designations for directive (e.g., NYGD 5025). (2) Chapter numbers for chapters within the joint pub. (3) Paragraph numbers. e. Classification. It is desirable that directives be unclassified for ease of dissemination. However, information must always be given the appropriate level of protection. It is not anticipated that any New York Guard documents will require classification. More detailed procedures will be developed if required. 5. Distribution. Copies are furnished to Joint Staff members as required and 25 copies to each major command. When approved a PDF (by Adobe Acrobat) formatted directive should also be posted to the website.

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CHAPTER II RESPONSIBILITIES

1. Commander New York Guard. The Commander New York Guard has the overall responsibility and authority for directing the development and approving New York Guard Directives. 2. Deputy Chief of Staff. The Deputy Chief of Staff is responsible to the Chief of Staff and Commander for managing the New York Guard Directive program. The Deputy Chief of Staff will; a. Establish a system for orderly processing of New York Guard Directives. b. Recommend a primary Joint Staff Officer (based upon subject matter and available expertise) to serve as the Joint Staff Directive Sponsor (DS). c. Monitor the progress of each New York Guard Directive project and provide assistance to the DS as required to ensure complete coordination of the staff. d. Ensure the orderly processing and complete coordination for each New York Guard Directive. e. Coordinate the approval of the final document with Commander through the Chief of Staff. f. Periodically review the New York Guard Directives for required updates, consolidation or deletion. g. Maintain listing of current Directives, changes, and related subordinate command implementations. h. Receive MACOM implementing or follow-on regulations or instructions, assign to appropriate staff section for review, coordinate approval and comments. 3. The Staff Position Responsible. The assigned Directive Sponsor (DS) will; a. Develop the New York Guard Directive, ensuring coordination with any existing regulations as applicable. b. Coordinates all draft distributions for comment. c. Coordinates all Joint Staff actions necessary to complete and maintain the New York Guard Directive. II-1

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d. Determine all Joint Staff distribution requirements for the publication. e. Makes all administrative preparations for the publication of approved publications. 4. Commanders of New York Guard Components. Commanders of the Army Division, Air Division and Civil Military Affairs Unit will; a. Direct their staff to promptly review and comment on draft directives. b. Implement doctrine as specified in approved directives. c. Publish additional implementing regulations or instructions as deemed necessary. The Army Division will publish follow-on doctrine as Regulations. These will be New York Guard Army Regulations to be abbreviated NYGAR. They will be numbered using the standard Modern Army Record Keeping System (MARKS) numbers. The Air Division will publish follow-on doctrine as Instructions. These will be New York Guard Air Instructions to be abbreviated NYGAI. They will be numbered using the standard Air Force numbering system. d. Commanders will exercise judgment in implementing and adding to requirements. This directive will be followed, except when, in the judgment of the Commander New York Guard, exceptional circumstances dictate otherwise. Conflicts should be resolved through recommended changes to this Directive rather than non-conforming requirements. Commanders will not publish regulations or instructions that conflict with this Directive. e. Notify and provide copies of follow-on regulations or instructions to New York Guard Headquarters for review and approval.

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CHAPTER III POLICY AND PROCEDURES

1. Policy. New York Guard Directives Overview. a. The purpose of New York Guard Directives is to enhance the effectiveness of the New York Guard b. Only publications approved by the Commander New York Guard will be referred to as New York Guard Directives. c. New York Guard Directives apply to the Commanders of the major commands (Army Division, Air Division and Civil Military Affairs Unit) and subordinate components of these commands. d. New York Guard Directives are used to: (1) Guide the organization and employment of New York Guard forces. (2) Provide a basis for New York Guard training. (3) Inform State and local Agencies concerning the employment of New York Guard forces. e. New York Guard Directives are written for those who: (1) Provide Command direction to New York Guard components. (2) Employ New York Guard forces. (3) Support or are supported by New York Guard forces. f. New York Guard Directives are developed by the Headquarters New York Guard Joint Staff. g. In developing New York Guard Directives, State Laws and Division of Military and Naval Regulations will be considered and compliance ensured. 2. New York Guard Directives Development Overview. a. This publication sets forth the principles and policy for developing, coordinating, approving, and maintaining New York Guard Directives. These publications are approved by the Commander New York Guard in coordination with the Joint Staff and Major Commanders. This publication provides policy and procedures to allow the Deputy Chief of Staff to discharge his/her responsibilities for publishing directives. This publication also establishes the specific guidance on formatting, preparation, printing, and distribution of all New York Guard Directives. b. This publication provides: (1) Specific policy and procedures on New York Guard Directives through the following stages:

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(a) Project Development. (b) Draft reviews. (c) Final Approval. (d) Maintenance (post publication assessment, changes, revision, and cancellation) of approved directives. (2) The staffing and coordination requirements and procedures necessary to administer the New York Guard Directives program. (3) The procedures and format requirements used in all New York Guard Directives. (4) An updated index of all existing New York Guard Directives. This index is provided specifically for the commands to track the latest New York Guard Directive publications.

3. Terminology. Terms and definitions used in the development of New York Guard Directives will be in accordance with various standard military and associated terminology. Extensive use of a glossary is encouraged until a New York Guard Directive covering terms and definitions can be developed and published. 4. Procedures. a. Project Development. Project development commences when the Chief of Staff directs the Deputy Chief of Staff on the preparation of a New York Guard Directive on a particular subject. The Deputy Chief of Staff identifies the appropriate Staff Section, and in coordination with the principal Joint Staff Officer designates a Directive Sponsor (DS). The designated DS will develop a first draft based on guidance provided and considering all existing New York Guard and DMNA publications, and State Laws and Regulations pertinent to the subject area. Coordination meetings with the commands and sections affected by the proposed directive is also recommended. b. Draft Review. The DS will ensure that sentences, paragraphs, and passages from other publications are quoted verbatim. All draft editions of publications will adhere to format rules in Appendix D. The DS will submit the drafts to the Major Commands and Joint Staff for comment. The DS will incorporate changes into the draft and circulate a second draft within Joint Staff for final comment. c. Final Approval. After incorporating appropriate comments from the second draft a final proposed directive will be prepared and forwarded to the Deputy Chief of Staff. Transmittal should enumerate any unresolved issues and the basis for the final recommendations. The Deputy Chief of Staff will make final coordination with the Chief of Staff and Commander for approval and advise of any final changes. Upon completion and publication the DS will furnish a computer file in ASCII or MS Word on a 3.5" disk to include any publication figures in common graphics files (such as Powerpoint-WMF or GIF). These formatted data will be used to add the publication to the website and for CD ROM distribution. d. Maintenance (post publication assessment, changes, revision, and cancellation) of approved directives. The appropriate Joint Staff section, DS and Deputy Chief of Staff will periodically review current directives to determine the need for timely updating as required. III-2

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CHAPTER IV SEQUENTIAL LISTING OF NYG DIRECTIVES NYGD#

TITLE

1000 1140 1300 1304 1305 1308 1310 1315 1320 1321 1322 1323 1323.1 1332 1334 1336 1338.1 1338.2 1348 1349 1352 1379 3005 3025 3305 4140 4515 5005 5010 5025 5100 6130 7040 7041 7050 8120

ID CARDS NYG TDA/UMD TRANSFER BETWEEN DIVs Enlistment NYG PROMOTIONS Physical Fitness and Weight Control Branch Qualifications and Insignia Regimental Affiliations Officer Personnel Management EVALUATION REPORTS TRAINING Publication of Orders State Active Duty RETIREMENT Wear and Appearance of Uniforms Military Personnel Records Food Service Enlisted Uniform Issue Awards and Decorations Heraldry Retired Recall ATTENDANCE ALERT & ASSEMBLY PLAN Support to Civil Authorities Intelligence PROPERTY CONTROL PROC State Guard License Plates Office Management OFFICE SYMBOLS & DISTR DIRECTIVES SYSTEM & INDEX MISSION & ESSENTIAL TASKS Standards of Military Fitness BUDGET PROCEDURE VALUE TO THE STATE REPORT Purchasing Procedures NYG Personnel Database

ISSUE DATE/ CHANGES & DATE

NYGAR Issue & Changes 640-3 310-49 (incl)

NYGAI Issue & Changes 38-___(incl)

DRAFT 15 JAN 2001

DRAFT DRAFT

600-200 624-1

611-7 623-1 350-1 25-30

DRAFT In prep In prep In prep In prep In prep DRAFT 31 JAN 2001 concept In Prep DRAFT

31 JAN 2001 31 JAN 2001 DRAFT 2 DRAFT 31 JAN 2001 In prep In prep

IV-1

672-1 (incl)

(incl)

140-185

N/A

N/A

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APPENDIX A SUBJECT NUMBERS FOR NYG DIRECTIVES 1000

MANPOWER AND PERSONNEL (CIVILIAN, MILITARY, AND RESERVE)

1000-1099 GENERAL 1000 General 1005 Honors and Ceremonies 1015 Morale, Welfare, and Recreation 1020 Equal Opportunity 1025 Education and Training 1030 Criminal Justice 1100-1199 MANPOWER 1100 General 1140 Allocations 1200-1299 RESERVE FORCES Not used (possible for Retired Reserve items) 1300-1399 MILITARY PERSONNEL 1300 General 1304 Recruitment, Enlistment, Reenlistment. 1306 Physical Standards 1310 Classification 1320 Advancement and Promotion 1322 Education and Training 1325 Performance and Discipline 1332 Retirement and Separation 1334 Uniforms 1336 Records and Forms 1338 Clothing, Food and Housing 1348 Awards and Decorations 1400-1499 CIVILIAN PERSONNEL 1400 General 1422 Hours of Work and Overtime 1424 Leave

2000 INTRASTATE AND INTERSTATE AFFAIRS 2000-2099 GENERAL Not used 2100-2199 MILITARY ASSISTANCE AND SALES Not Used 2200-2299 DEMOCRACY, PEACEKEEPING, AND HUMAN RIGHTS 2205 Humanitarian and Civic Assistance. A-1

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2300-2399 CUSTOMS OF WAR Not used

3000

PLANS AND OPERATIONS, INTELLIGENCE, COMPUTER LANGUAGE

3000-3199 PLANS AND OPERATIONS 3000 Plans and Operations 3005 Mobilization (Alarm Lists) 3025 Civil Defense, Civil Disturbance, and Evacuations 3110 Logistics 3115 Intelligence 3200-3299 RESEARCH AND DEVELOPMENT Not used (possible for Retired Reserve items) 3300-3399 INTELLIGENCE 3300 General 3305 Training 3400-3499 COMPUTER LANGUAGE Not used 3500-3599 SPACE SYSTEMS Not used 3600-3699 INFORMATION WARFARE Not used

4000

LOGISTICS, NATURAL RESOURCES, AND ENVIRMONMENT

4000-4099 LOGISTICS 4000 Logistics Support 4100-4199 MATERIAL AND PROPERTY MANAGEMENT 4105 Procurement 4140 Material Management and Control 4145 Storage 4151 Material Maintenance 4200-4299 PRODUCTION AND ACQUISITION Not used 4400-4499 PRIORITY AND URGENCY Not used 4500-4599 TRANSPORTATION 4500 Management 4525 Postal Services 4600-4699 COMMUNICATIONS AND ELECTRONICS 4630 Facilities

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4640 Telephone and Telecommunications 4650 Radio 4660 Communications Security 4700-4799 NATURAL RESOURCES AND ENVIRONMENT 4700 General

5000 ACQUISITION, ADMINISTRATIVE MANAGEMENT, ORGANIZATIONAL CHARTERS, SECURITY, PUBLIC AFFAIRS, AND LEGISLATIVE AFFAIRS 5000-5099 ACQUISITION AND ADMINISTRATIVE MANAGEMENT 5000 General 5010 Office Management 5015 Records Management 5025 Directives and Publications Systems 5030 Interagency Relations 5100-5199 ORGANIZATIONAL CHARTERS Not Used 5200-5299 SECURITY 5200 General 5215 Computer Security 5300-5399 OFFICE AND ADMINISTRATIVE SERVICES 5305 Space 5330 Printing and Copying 5335 Supplies and Equipment 5400-5499 PUBLIC AFFAIRS 5400 General 5410 Community Participation 5500-5599 LEGISLATIVE AFFAIRS 5500 General

6000

HEALTH Most of this is not used, a few pertinent items are; 6000 General 6015 Facilities 6020 First Aid 6055 Safety 6100 General, Physical Fitness 6230 Hygiene and Sanitation

7000

BUDGET, FINANCE, AUDITS, AND INFORMATION CONTROL

7000-7099 GENERAL 7000 General 7040 Financial Management 7041 Cost and Economic Information (VALUE TO THE STATE INFO)

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7100-7299 BUDGETING 7100 General 7200-7299 APPROPRIATIONS ACCOUNTING AND CONTROL 7200 General 7220 Obligations, Expenditures and Cost Accounting 7300-7399 DISBURSEMENTS AND RECEIPTS 7300 General 7400-7499 REVOLVING FUNDS Not used 7600-7699 AUDITING Not used 7800-7899 INFORMATION RESOURCES MANAGEMENT Not used 7800-7900 CONTRACT FINANCING Not used 7900-7999 AUTOMATED INFORMATION SYSTEMS

8000

INFORMATION MANAGEMENT

8000-8099 DEFENSE INFORMATION MANAGEMENT Not Used 8100-8199 INFORMATION SYSTEMS 8100 General 8120 Automated Information Systems (NYG PERSONNEL DATABASE) 8200-8299 INFORMATION SERVICE 8200 General 8120 Information Technology Services 8300-8399 DATA ADMINISTRATION 8300 General 8320 Data Elements and Codes 8400-8499 INFORMATION TECHNOLOGY 8400 General 8900-8999 INFORMATION COLLECTION AND DISSEMINATION 8900 General 8910 Information Requirements

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APPENDIX B TRANSMITTAL MEMORANDUM FOR A JOINT PUBLICATION (CLASSIFICATION) HEADQUARTERS NEW YORK GUARD 330 OLD NISKAYUNA ROAD LATHAM, NY 12110-2224 NYSG-COS (dir #)

(date)

MEMORANDUM FOR: Distribution List Subject: (NYG Directive Number and Title) 1.

This publication has been prepared under the direction of the Commander, New York Guard by the Joint Staff. It sets forth doctrine and military guidance to govern the activities and performance of the New York Guard.

2.

Recommendations for changes to this publication should be submitted to the Chief of Staff, Headquarters New York Guard, 330 Old Niskayuna Road, Latham, NY 12110-2224.

3.

Individuals submitting change proposals are directed to include an enclosure detailing the requested revision.

4.

The NYG MACOMs are requested to notify and provide copies of follow-on regulations or instructions to this headquarters for review and approval.

5.

This publication is new and does not supercede and previous publication

6.

Local reproduction is authorized and access to unclassified publications is unrestricted. However, access to and reproduction authorization for classified joint publications must be in accordance with appropriate regulations.

7.

The Joint Staff Directive Sponsor for this publication is _________.

8.

Without enclosure, this memorandum is UNCLASSIFIED (if applicable).

FOR THE COMMANDER:

CHARLES MANCABELLI Colonel, NYG (Air) Chief of Staff Enclosure (CLASSIFICATION) Distribution: By Admin Officer; Cdr, Asst Cdrs, CoS and DCS, and J-Staff principals CF Army Division Headquarters - 25 Air Division Headquarters - 5 CMAU -5 B-1

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APPENDIX C SAMPLE PREFACE FOR A JOINT PUBLICATION (DIRECTIVE PUBLICATION TITLE) - NYGD (number) PREFACE BY ORDER OF THE COMMANDER OFFICIAL:

JOHN F. BAHRENBURG Major General, New York Guard Commander

1. Purpose. This publication sets forth format and procedures to govern the development and publication of New York Guard Directives by the Joint Staff, Headquarters New York Guard. It provides guidance for the exercise of authority by. It provides guidance for use by the Divisions in preparing their appropriate regulation or instructions. It is not the intent of this publication to restrict the authority of the Commanders from organizing their force and executing a mission in a manner the Commander deems most appropriate to ensure unity of effort in the accomplishment of the overall mission. 2. Application a. Format and procedures established in this publication apply to the Headquarters Joint Staff. These principles and guidance also may apply to the major commands in the subsequent development of their regulations or instructions. b. This publication is directive in nature. Commanders will exercise judgment in implementing and adding to requirements. This doctrine (or doctrine and selected techniques, and procedures) will be followed, except when, in the judgment of the commander, exceptional circumstances dictate otherwise. Conflicts will be resolved through recommended changes to this Directive. Commanders will not publish regulations or instructions that conflict with this Directive. 3. Scope. Describe what the NYG Directive covers; e.g., "This publication describes the New York Guard Directives system and index of publications. 4. Basis. List any State laws, or DMNA directives, policies, or Regulations that provide the basis for developing this publication. C-1

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APPENDIX D TEXTUAL BODY OF A JOINT PUBLICATION 1. Page Numbering. The pages preceding the text, beginning with the first page following the Distribution List, are to be numbered consecutively with lower case Roman numerals. Text pages are to be numbered by a combination of Roman and Arabic numerals and letters as follows: a. Chapters. Pages are numbered consecutively in each chapter using chapter and page number hyphenated (e.g., II-1 for page one of Chapter II). The title of each chapter is printed in capital letters directly below the chapter number. All chapters will start on the right side of the pub (facing page). b. Sections. Sections are lettered consecutively in each chapter using capital letters (e.g., Section A, Section B). c. Paragraphs. Paragraphs are numbered sequentially within each chapter using Arabic numerals. d. Appendixes. Appendixes are lettered consecutively in capitals and page number hyphenated (e.g., A-1 for page one of Appendix A). Do not use Appendix I. e. Annexes. Annexes to Appendixes are lettered consecutively in capitals and page number hyphenated (e.g., B-A-1 for page one of Annex A to Appendix B). f. Glossary. Glossary pages are lettered using "GL" hyphenated with Arabic numbers (e.g., GL-1, GL-2). g. Index. Index pages are lettered using "IN" hyphenated with Arabic numbers (e.g., IN-1, IN-2). 2. Figures and Tables. Figures and tables are numbered consecutively within chapters (e.g., Figure IV-1 for the first figure in Chapter IV or Table III-2 for the second table in Chapter III). 3. Margins. The top and bottom margins of each page will be approximately 1 inch. The left margin will be 1 inch, and the right margin will be 1 inch. 4. Paragraph and Subparagraph Indenting. Paragraphs and subparagraphs are indented as follows: a. Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx. b. Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx. (1) Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx. D-1

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(2) Xxxxxxxxxxxxxxxx (a) Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx. (b) Xxxxxxxxxxxx 5. References. References, if any, are usually listed in an Appendix to the directive. However, if there are only one or two references that apply to only one chapter of the directive, those references may be listed at the beginning of the chapter to which they apply. 6. Drafts. All draft editions of directives, revisions, and changes will adhere to the format instructions above.

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