4 2,toya New Approach Xiv Ra Ii Jeju

New Approach for XIV-RA II session

by Dr Tokiyoshi TOYA Regional Director, Asia and the South-West Pacific World Meteorological Organization 30 April 2007, Jeju, Republic of Korea

Outline • WMO Strategic Planning • RA II AWG-8 outcomes • XIV-RA II Session Reform Concept • Preparation for organization of XIVRA II

WMO Strategic Planning: Historical Review  Cg-XIV (2003) decided on the transition to RBM; however, it approved the 6LTP comprising Strategies and Objectives based on the traditional Programmes and three new cross-cutting Programmes (SAT, DRR and LDC);  Transition started in small steps; EC-LVII (2005) approved the 2nd biennium budget based on expected results and implementation targets attributed to the traditional Programmes/Departments;  EC-WG/LTP proposed the main elements of the SP (6 Societal Outcomes, Vision, 3 TLO, 5 ST, 11 ER+KPI); EC-LVIII (2006) introduced the WMO Operating Plan as link between SP and RBB and gave guidelines for performance evaluation; it recognized the need to align the Programmes to the new result-based strategy;  The Secretariat drafted the SP, OP and RBB in the 2nd half of 2006;  Cg-XV (2007) approved the result-based system of strategic documents: SP (TLO, ST, ER + KPI), OP (ER, DEL + KPT), and RBB; it requested to align the Programmes to the new SP; the Secretary-General already developed a new organization of the Secretariat.

4 Fundamental Documents •

WMO Strategic Plan - High-level statement of strategic directions and priorities through Top-level Objectives, Strategic Thrusts and Expected Results;

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WMO [Secretariat] Operating Plan – Link between the SP and the RBB; it converts the SP into specific deliverables, timelines, KPTs and activities; it is a management tool to focus implementation of programmes activities on the ER, and for performance evaluation;

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Results-based Budget (RBB) - connects the deliverables and activities to resources;

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WMO Monitoring & Performance Evaluation Plan Provides for control and corrective actions for achieving the ERs.

WMO Strategic Plan for 2008-2011 and Beyond 5 Strategic Thrusts 3 Top-level Objectives To produce more accurate, timely and reliable forecasts and warnings of weather, climate, water, and related environmental elements To improve the delivery of weather, climate, water, and related environmental information and services to the public, governments and other users To provide scientific and technical expertise and advice in support of policy and decision-making and implementation of the agreed international development goals and multilateral agreements

Science and Technology Development and Implementation

Service Delivery

Partnership

Capacity-building

Efficient Management and Good Governance

11 ERs 211 Deliverables 1. Enhanced capabilities of Members to produce better weather forecasts and warnings

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2. Enhanced capabilities of Members to provide better climate predictions and assessments

14

3. Enhanced capabilities of Members to provide better hydrological forecasts and assessments

8

4. Integration of WMO observing systems

13

5. Development and implementation of the new WMO Information System

7

6. Enhanced capabilities of Members in multi-hazard early warning and disaster prevention and preparedness

24

7. Enhanced capabilities of Members to provide and use weather, climate, water and environmental applications and services

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8. Broader use of weather, climate and water outputs for decision-making and implementation by Members and partner organizations

36

9. Enhanced capabilities of Members in developing countries, particularly least developed countries, to fulfil their mandates

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10. Effective and efficient functioning of constituent bodies

16

11. Effective and efficient management performance and oversight of the Organization

32

New Secretariat Organization (effective as from 2 January 2008) Executive Office

Cabinet and External Relations

Observing and Information Systems*3

Weather and Disaster Risk Reduction Services

Climate and Water

Research*2

Internal Oversight

SECRETARY - GENERAL

DEPUTY SECRETARY GENERAL

IPCC*1

ASSISTANT SECRETARY GENERAL

Resource Management

Strategic Planning

Legal Counsel

Development and Regional Activities

Programme Support Services

*1) Secretariat of the Intergovernmental Panel on Climate Change co-sponsored by WMO and UNEP *2) Including the Joint Planning Staff of the World Climate Research Programme co-sponsored by WMO, ICSU and UNESCO/IOC *3) Including the Joint Planning Office of the Global Climate Observing System co-sponsored by WMO, ICSU, UNEP and UNESCO/IOC

RA II AWG-8 18-20 February 2008, Jeddah, Saudi Arabia •

attended by the president of RA II (Bahrain), Permanent Representatives or alternates/advisors of China, Islamic Republic of Iran, Japan, Republic of Korea, Pakistan, Saudi Arabia, Uzbekistan and invited experts.

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reviewed various regional activities and the implementation of the regional Strategic Plans for the Enhancement of NMSs and NHSs; agreed to update/revise the current Strategic Plans and prepare an integrated RA II Strategic Plan for NMHSs and its Implementation Plan in line with the WMO Strategic Plan

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agreed on the concept for the efficient and cost-effective organization of the fourteenth session of RA II in an manner; and developed the draft Provisional Agenda and basic Work Plan of XIV-RA II

XIV-RA II Reform Concept • On-going WMO reform process within the framework of the results-based management and the WMO Strategic Plan for 2008-2011 • Greater efficiencies and cost-effectiveness in the organization of the session • Concentrating the discussions on: regional challenges and priority development requirements and action plans for implementation

XIV-RA II Reform Concept Agenda Regulation 173 (of WMO General Regulations) (1) (2) (3) (4)

Consideration of the report of credentials; Establishment of committees; A report of the president of the association; Reports of chairs of WGs established and rapporteurs appointed by the association; (5) Consideration of regional aspects of WMO Programmes; (6) Consideration of regional aspects of long-term planning; (7) Scientific lectures and discussions; (8) Items submitted by the WMO President, the EC, other associations, UN and Members; (9) Review of previous resolutions and recommendations of the association; (10) Review of EC resolutions related to the association; (11) Election of officers.

XIV-RA II Reform Concept Agenda

XIV-RA II Reform Concept Agenda

XIV-RA II Reform Concept Agenda

XIV-RA II Reform Concept Agenda

XIV-RA II Reform Concept Work Plan

Work Plan

(1)

Work Plan

Working hours: 09:30-12:30 & 14:30-17:30

(2)

+ Side meetings

Documentation Document preparation  REPs and DOCs, and some INFs: REPs would be composed of the regional president’s report; SG’s report; and several Programme Activities reports, clustered by five Strategic Thrusts including reports of chairs of WGs and individual rapporteurs; several clustered Docs - in Arabic, Chinese, English and Russian; to be distributed through website (FTP server) like EX-LX

In-session documents and interpretation • • •

WPs in Arabic, Chinese, English and Russian PINKs in English and other languages, if requested Session Abridged Final Report (+ French, if requested)

Chair and Co-Chairs: G: A: B:

president & vice-president Prof. Chub (Uzbekistan) and Dr Bhatia (India) Dr Chaudhry (Pakistan) and Mr Al-Harami (Oman)

Work of RA II Nomination of WGs Chairs, members and rapporteurs agreed on the need for briefing to Members on the nomination procedures and work of Regional Association recommended that the Secretariat prepare an informal paper concerning the concrete guidelines on the work, documented for approval by XIV-RA II recommended that a letter of appreciation should be delivered from the president of RA II to those who contributed to the work of RA II for recognition of valuable work

Election of officers considered Prof. Chub (Uzbekistan) and Dr Chaudhry (Pakistan) as possible candidates for the president and vicepresident for RA II, respectively

Scientific Lectures Scientific lectures and discussions agreed that three scientific lectures for a total of two hours maximum should be considered focusing on emerging issues and specific challenges in the Region. The possible areas of topics are: adaptation to climate change; natural disaster risk reduction; and innovation of meteorological satellite agreed that potential speakers should submit abstracts to the president for further consideration at RA II AWG-9 in June 2008

Brainstorming session considered that a brainstorming session could be organized as a side meeting during XIV-RA II, if necessary

RA II Regional Seminar 3-4 December 2008, Tashkent English only financial support for one participant from Members with very limited financial resources to participate in the Regional Seminar provided that the participant is planning to attend the RA II Session. Financial support shall only be provided to participants delivering presentations in the Seminar key-note presentation (20-30 minutes) followed by country case studies (10-15 minutes each) Possible theme: Opportunities and Challenges in the Twentyfirst Century; Cost Recovery and Administration of NMHSs in RA II; Disaster Risk Reduction; and Emerging Technologies in Meteorology. Possible topics: Quality Management System (QMS); Socio-economic benefits of weather, water and climate services; RA II and national Strategic Plans and Challenges of NMHSs in RA II A presentation of the revised RA II Strategic Plan should be included into the topics

Logistical Arrangements 3-4 and 5-11 December 2008, Tashkent

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International Business Centre, Tashkent, Uzbekistan next to Intercontinental Hotel Info on more affordable hotel; Currency UZS - US$ is strongly recommended: Entry visa on arrival at airport Climate; LOC: Mrs M. Nazarova and her team

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Information Note for Participants will be distributed shortly

Your Role Work with (advise to) PR  Strategic Planning • Regional inputs to WMO Strategic Plan • RA II Strategic Plan for NMHSs •

RA II Surveys on Basic capability of NMSs (and NHSs)

 Scientific lectures • Submit abstract of potential lectures  Nomination of WG Chairs, members and rapporteurs  Credentials for delegations, etc.

Thank you!