39. Business Case Template With With Sign Off
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Release 0.00 of Program Project XYZ Business Case
Business Case Sign-off Sheet Program Name
Project XYZ Revision # and Date
0.00 Project Sponsor
Date
IS PMT Leader
Date
IS Governance Leader
Date
IS Integration Leader
Date
IS Development Leader
Date
1 Template provided by Protrain China (www.protrain-china.com)
Release 0.00 of Program Project XYZ Business Case
Business Case Change-Control Form Revision
Date
Description of Change
Approval and Date
Par. 0.00
2 Template provided by Protrain China (www.protrain-china.com)
Release 0.00 of Program Project XYZ Business Case
Table of Contents Business Case Sign-off Sheet................................................................................... .............1 Program Name................................................................................... ...........................1 Revision # and Date..................................................................................................... ...1 Business Case Change-Control Form......................................................................... ...........2 Business Case.................................................................................................... ...................4 1.0 - Executive Summary....................................................................... ........................4 2.0 - Purpose.............................................................................................. ....................4 3.0 - Background and Chronology.................................................................. ................4 4.0 - Current and Projected Business and Technical Environment................................ ...4 5.0 - Business and Technical Objectives .................................................... ....................5 6.0 - Critical Success Factors.......................................................................... ...............5 7.0 - Business Needs..................................................................................................... ..5 8.0 - Summary of Business Scope........................................................... .......................5 9.0 - Solution Approach............................................................................................. .....5 10.0 - Resource Requirements..................................................................... ...................5 11.0 - Financial Analysis....................................................................... .........................6 12.0 - Success Measurement Criteria.................................................. ...........................6 13.0 - Impacts on Current Operation ............................................................ .................6 14.0 - Change Management Summary................................................................. ...........6 15.0 - Risk Management Summary................................................................................ .6 16.0 - Conclusions and Recommendation............................................... ........................6
3 Template provided by Protrain China (www.protrain-china.com)
Release 0.00 of Program Project XYZ Business Case
Business Case 1.0 - Executive Summary What do we want to achieve? (10-15 Lines max) What is the recommendation to achieve these objectives? (10-15 Lines max)
2.0 - Purpose Detail the “What do we want to achieve?”
3.0 - Background and Chronology Course of events that led us to the current recommendation/proposal. Including past project milestones, key persons and organizations involved, current status…
4.0 - Current and Projected Business and Technical Environment Current business situation How do we achieve what this project aims at improving/automating/… today, without the project in place? Projected business situation How will we do it tomorrow with this project implemented? Detail who will benefit from the project.
Current technical situation Include drawings/Pictures of current architecture and process flowchart in place at present. Projected technical situation Include drawings/Pictures of proposed future architecture and process flowchart.
4 Template provided by Protrain China (www.protrain-china.com)
Release 0.00 of Program Project XYZ Business Case
5.0 - Business and Technical Objectives Link the project objectives back to the organizations and compnies objectives.
6.0 - Critical Success Factors List critical success factors (technical, business, human, communications, quality…).
7.0 - Business Needs Detail the business needs. One paragraph per major business need that the project will fulfill.
8.0 - Summary of Business Scope Within the scope of this project are: •
List what’s in the scope of the project
OUT OF SCOPE: •
List what’s OUT of the scope of this project.
9.0 - Solution Approach Describe the overall approach of the project. E.g. build new software, acquire packaged software, duplicate existing data/infrastructure, buy new equipment, deploy a new process…
10.0 - Resource Requirements Expense/Capital Funding Requirements (Where possible/applicable, split the investments by project phase): •
Hardware
•
Software licenses
•
Consulting
•
Internal resources (IS and Business)
Staffing Requirements: Specify Internal and External, Business and IS Resources. 5 Template provided by Protrain China (www.protrain-china.com)
Release 0.00 of Program Project XYZ Business Case
External Training Requirements: Determine all external training required to implement and profitably execute the project throughout its life. Assess the cost of obtaining desired levels of training, and factor them into economic analysis.
11.0 - Financial Analysis Benefits: Explain how the estimates have been calculated. Distinguish tangible and intangible benefits.
12.0 - Success Measurement Criteria Define the criteria that will be used to measure without uncertainty the project’s level of success.
13.0 - Impacts on Current Operation Expose major changes that the project will introduce in the current operations. Look at it from both an IT and customer viewpoint.
14.0 - Change Management Summary Expose the change management approach and plan. How will change requests to the project’s scope and specifications be tracked, controlled and decided upon throughout the lifecycle of the project.
15.0 - Risk Management Summary Expose the risk management approach and plan. How will issues be tracked, mitigated and controlled throughout the lifecycle of the project.
16.0 - Conclusions and Recommendation Present the proposal that constitutes the project.
6 Template provided by Protrain China (www.protrain-china.com)
Business Case Sign-off Sheet Program Name
Project XYZ Revision # and Date
0.00 Project Sponsor
Date
IS PMT Leader
Date
IS Governance Leader
Date
IS Integration Leader
Date
IS Development Leader
Date
1 Template provided by Protrain China (www.protrain-china.com)
Release 0.00 of Program Project XYZ Business Case
Business Case Change-Control Form Revision
Date
Description of Change
Approval and Date
Par. 0.00
2 Template provided by Protrain China (www.protrain-china.com)
Release 0.00 of Program Project XYZ Business Case
Table of Contents Business Case Sign-off Sheet................................................................................... .............1 Program Name................................................................................... ...........................1 Revision # and Date..................................................................................................... ...1 Business Case Change-Control Form......................................................................... ...........2 Business Case.................................................................................................... ...................4 1.0 - Executive Summary....................................................................... ........................4 2.0 - Purpose.............................................................................................. ....................4 3.0 - Background and Chronology.................................................................. ................4 4.0 - Current and Projected Business and Technical Environment................................ ...4 5.0 - Business and Technical Objectives .................................................... ....................5 6.0 - Critical Success Factors.......................................................................... ...............5 7.0 - Business Needs..................................................................................................... ..5 8.0 - Summary of Business Scope........................................................... .......................5 9.0 - Solution Approach............................................................................................. .....5 10.0 - Resource Requirements..................................................................... ...................5 11.0 - Financial Analysis....................................................................... .........................6 12.0 - Success Measurement Criteria.................................................. ...........................6 13.0 - Impacts on Current Operation ............................................................ .................6 14.0 - Change Management Summary................................................................. ...........6 15.0 - Risk Management Summary................................................................................ .6 16.0 - Conclusions and Recommendation............................................... ........................6
3 Template provided by Protrain China (www.protrain-china.com)
Release 0.00 of Program Project XYZ Business Case
Business Case 1.0 - Executive Summary What do we want to achieve? (10-15 Lines max) What is the recommendation to achieve these objectives? (10-15 Lines max)
2.0 - Purpose Detail the “What do we want to achieve?”
3.0 - Background and Chronology Course of events that led us to the current recommendation/proposal. Including past project milestones, key persons and organizations involved, current status…
4.0 - Current and Projected Business and Technical Environment Current business situation How do we achieve what this project aims at improving/automating/… today, without the project in place? Projected business situation How will we do it tomorrow with this project implemented? Detail who will benefit from the project.
Current technical situation Include drawings/Pictures of current architecture and process flowchart in place at present. Projected technical situation Include drawings/Pictures of proposed future architecture and process flowchart.
4 Template provided by Protrain China (www.protrain-china.com)
Release 0.00 of Program Project XYZ Business Case
5.0 - Business and Technical Objectives Link the project objectives back to the organizations and compnies objectives.
6.0 - Critical Success Factors List critical success factors (technical, business, human, communications, quality…).
7.0 - Business Needs Detail the business needs. One paragraph per major business need that the project will fulfill.
8.0 - Summary of Business Scope Within the scope of this project are: •
List what’s in the scope of the project
OUT OF SCOPE: •
List what’s OUT of the scope of this project.
9.0 - Solution Approach Describe the overall approach of the project. E.g. build new software, acquire packaged software, duplicate existing data/infrastructure, buy new equipment, deploy a new process…
10.0 - Resource Requirements Expense/Capital Funding Requirements (Where possible/applicable, split the investments by project phase): •
Hardware
•
Software licenses
•
Consulting
•
Internal resources (IS and Business)
Staffing Requirements: Specify Internal and External, Business and IS Resources. 5 Template provided by Protrain China (www.protrain-china.com)
Release 0.00 of Program Project XYZ Business Case
External Training Requirements: Determine all external training required to implement and profitably execute the project throughout its life. Assess the cost of obtaining desired levels of training, and factor them into economic analysis.
11.0 - Financial Analysis Benefits: Explain how the estimates have been calculated. Distinguish tangible and intangible benefits.
12.0 - Success Measurement Criteria Define the criteria that will be used to measure without uncertainty the project’s level of success.
13.0 - Impacts on Current Operation Expose major changes that the project will introduce in the current operations. Look at it from both an IT and customer viewpoint.
14.0 - Change Management Summary Expose the change management approach and plan. How will change requests to the project’s scope and specifications be tracked, controlled and decided upon throughout the lifecycle of the project.
15.0 - Risk Management Summary Expose the risk management approach and plan. How will issues be tracked, mitigated and controlled throughout the lifecycle of the project.
16.0 - Conclusions and Recommendation Present the proposal that constitutes the project.
6 Template provided by Protrain China (www.protrain-china.com)
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