2008 Ewing Financial Statement

TOWNSHIP OF EW1NG COUNtY OF MPRCER FINANCIAL S'IAThMENTS AND SUPPLEMENTAL DATA

JUNE 30, 2008

TO WNSI lIP OF EWING COUN1Y OF MERCER JUNE 30, 2008 7 ABLE OF CONTENTS

EXHIBIT

TITLE

INTRODUCTORY SECTION INDEPENDENT independent

1

REPORTS

Report Independent Report on Internal Control over Financial Reporting arid on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards

FINANCIAL SI ATEMENTS Combined Statement of Assets, Liabilities, Reserves and Fund Balance All Fund 7 vpes and Account Group Statutory Basis Statement of Revenues, Expenditures and (hanges in Fund Balance Statutory Basis Budget and Actual Current Fund Statement of Revenues, Expenditures and Changes in Fund Balance Statutory Basis - Current Fund

NOTES TO FINANCIAL STATEMENTS

1

11

1

13

1

1

5

16 17

19-28

SUPPLEMENTAL SCHEDULES

A A-I A 2 A-3 A-4 A-S

A-6 A-7 A-8 A-9

B

B-i B-2 B 3

Current Fund Statements of Assets, Liabilities and Fund Balance Statement of Revenues and Othci Credits to Income Statement of Expenditures and Other Charges to Income Schedule of I axes Receivable and Analysis of Property Tax Levy Schedule of Tax I ilk Liens Receivable Schedule of Appropriation and Encumbrance Reseives Schedule of Charges Receivable Schedule of Fedeial and Statc Grants Grant Fund Schedule of Appropriated Reserves for Federal and State Grants Schedule of Unappropriated Reserves for Federal and State Grants Trust Fund Statements of Assets, Liabilities, Reserves and Fund Balance Statutory Basis Schedule of Other Reserves and Special Deposits Other Funds Schedule of Reserve for Dog Fund Expenditures Public Assistance Fund Schedule of Cash Treasurer

29-30 31-32 33-42 43

44 45 46 48 49

50 51

52 53

TOWNSHiP OF EWING COUNTY OF MERCER JUNE 30, 2008 TABLE OF CONTENTS EXHIBIT

TITLE

General Fund Statements of Assets, Liabilities, Reserves and Fund Balance Analysis of General Capital Cash and Investments Schedule of Deferred Charges Unfunded Schedule of General Serial Bonds Schedule of Bond Anticipation Notes.............. Schedule of Green Trust Loans Payable Schedule of Improvement Authorizabons Statement of Changes in Fund Balance Statutory Basis Statcment of NJ Environmental Infrastructure Trust Payable Statement of Changes in Capital Improvement Fund

C

54

..................,...,......, 55

C-8

56 57 58

59 60 61

62 63

SUPPLEMENTARY INFORMATION Schedule 1

2

Officials in Office and Surety Bonds Schedule of Tax Rate, ax Levy and Tax Collections

64 65

STATISTICAL SECTION Table 1

2 3

4

Real Estate Assessment Infonnation

Schedule of Largest Taxpayers Cost per Capita and Budget Percentages for Selected Operating Functions Ratio of Bonded Debt, Bond Anticipation Notes and Loans to Equalized Value and Debt Per Capita

FINDINGS AND RECOMMENDATIONS

66 67 68 69

INTRODUCTORY SECTION

TI

OWNSHIP OF EWING

COUNTY OF MERCER The Comprehensive Annual Financial Report ("CAFR") for the Township of Ewing, County of Mercer, State of New Jersey (the "Township") for the fiscal year June 30, 2008, is submitted herewith and includes financial statements and supplemental schedules.

New Jersey statutes require that the Township of Ewmg issue a report on its financial position and activity annually and that the report be audited by an independent Registered Municipal Accountant. We believe that this report is accurate in all material respects; that it is presented in a manner designed to set forth fairly the financial position and the results of operations of the Township of Ewing as measured by the financial activity of its various funds; and that all disclosures necessary to enable the reader to gain maximum understanding of the Township's financial affairs have been included. The CAFR is presented in five sections: introductory, financial, statistical, single audit and auditors' comments and recommendations.

The introductory section contains this letter of transmittal, brief descriptions of the municipal and ernment operations, a table of organization, and a list of elected and public officials, The financial section includes the annual financial statements and fund financial schedules, as elI as the independent auditors' report The statistical section includes selected financial information designed to e the reader a sense of the financial makeup of the Township of Ewmg. Responsibility for completeness and clarity of the CAFR, including disclosures, lests with the Chief Financial Officer and ultimately with the Mayor and Township Council

Mercadien P,C., Certified Public Accountants, of Hamilton, New Jersey has audited the financial statements. The auditors are independent registered municipal accountants whose opinion is expressed in the financial section. The auditors' opinion is unqualified and states that the financial statements are presented in conformity with the basis of accounting as piescribed by the Division of Local Government Services, Department of Community Affairs, State of Ness Jersey

GENERAL DESCRIPTION The

I ownship of Ewing is a community of 16 square miles located in Mereci Count),

Jersey.

Lawrence and Hopewell Townships border it on the east and the state capital, the City of Trenton, borders it on the south The Township was formed on February 22, 1834, coincident with the founding of Mercer County. Ewing Township was named in honor of Charles Ewing, late Chief Justice of New Jersey,

The Township of Ewing is a predominantly residential community it is home to many State ofNew Jersey offices, the nationally recognized College of New Jersey, businesses, industries, owned parkland and golf courses Philadelphia and New York City provide cultural and ecunomic ccnteis that aie easily accessible via the interstate and a commuter rail station located within the Township s borders. Air travel is available at the Trenton Mercer Airport also located within the Township's borders

Approximately 7L49% of the Township is assessed as residential, 27.16% is commercial/industrial, 0.004% is farmland, 0.47% is utility, and 0.88% is vacant. The Township has long been known for its commercial establishments. These include restaurants, service stations, grocery stores, banks, and specialty food shops.

GOVERNMENTAL STRUCTURE The Township of Ewing is governed by the form of government authorized under Plan E of the Faulkner Act of 1950. This form of government was enacted on January 1, 1995, and provides for the direct election of the mayor and council, thus providing for the separation of legislative and administrative functions.

The mayor is elected on a partisan basis to serve a term. The council is comprised of five members elected on a partisan basis and serving the Township for terms, Elections are held every two years, resulting in terms of office that overlap ihe mayor does participate in the meetings of the council and is not a voting member of the elected body. The business administrator is the chief executive and administrator of the lownship and is responsible for the operations of the government. The business administrator serves the mayoi for an indefinite term of office.

SERVICES

Education The Ewing Township School District serves the Township, which is coterminous with the district. In addition to the public schools witliiii the district, the Kaizenhach School for the Deal is located in the Township. Ttheie arc two charter schools located on the Ewing border in the City of Trenton. Higher educational opportumtiLs are available at The College of New Jersc\, located in the

Township. Rider distance.

Princeton University, and Rutgers E nivcrsitv are located within a short

The Township Council appoints the municipal clerk, who is responsible for keeping the minutes and records of thL proceedings of the council. The municipal clerk is statutorily responsible for all elections, TI he Office of the Clerk issues a variety of permits and licenses, including dog licenses and alcoholic beverage permits.

DEPARTMENT OF PUBLIC SAFETY The Township provides public safety services through a and volunteer firefighters, and an emergency medical staff

police force, a combination of paid

Police The police division consists of 81 uniformed officers The police department responded to approximately 31 ,474 service calls during fiscal year 2008

Fire Three fire companies service the Township: Prospect Heights Fire Company, Pennington Road Fire Company and the West Trenton Firc Company The three companies manned by three paid firef'igliters each and numerous volunteers.

The Township is also served by a paid emergency medical services division which consists of five emergency medical technicians

ENT OF ADMINIS

FINAN CE AND P UBLI C WORKS

lie Finance Division is responsible for the collection, disbursement arid investment of all Township funds and for debt management. The Finance Division also administers the purchases of all goods and services, assists in the preparation of the municipal budget and provides for the annual audit of all Township financial records TI

New Jersey Bond I aw authorizes indebtedness for all local units the amount of which is limited by statute not to exceed 3 '/2 percent of the average equalized assessed valuation of the prior three years. As of June 30, 2008, Ewing Township's debt percentage was 0 74% The Township of Ewing has a debt rating of"A3" from Moodys. The Tax Collection Division is acLountahle for the billing and collection ofproperty taxes and sewer charges. The Tax Assessment Division is responsible for the valuation of property and for defending the TI O\\ position with respect to tax appeals filed.

3

In 2008, the Tax Assessor and Tax Collector were responsible for assessing and collecting revenue from approximately 11,635 properties.

Public Works The labor force of the Division of Public Works consists of separate road, sanitation, recreation, maintenance and building crews. The strength of these crews is that Ewing Township can provide many services to the community with its own personnel n ithout hiring outside contractors

During fiscal year 2008, the road crew resurfaced and patched miles of local Township roads. The samtation crew, one of the few in the State of New Jersey, is responsible for the pickup and disposal of solid waste for all residences and businesses. The recreation maintenance crew services the numerous parks and facilities located throughout the J'ownship. The building and grounds crew maintains the municipal complex and constructs and repairs municipal buildings and facilities

DEPARTMENT OF COMMUNITY SERVICES

Health Division of Hcalth enforces the state and local health codes, '1 his division is responsible for inspecting retail food establishments and environmental health inspectiuns As a service to the Township residents, the health staff offers cholesterol and blood pressure screenings, health education, child and adult health services, flu vaccines, and communicable disease control. In fiscal year 2008. the Di\ ision of Health conducted approximately 788 inspections and administered more than 2,600 immunizations for infants, children and adults 2 he

of the Division olHcalth staff the Ewing Animal Shelter. This facility is dedicated to the care and well-being of the animal population in the Township Adoption and drop-off services are Employees

Provided

Recreation The Division

of Recreation

is responsible foi the planning and coordination of sporting and other recreational activities for all age groups within the The fees collected for the various

activities support the operations of this division. A iecreatiou commission comprised of 2 ownship residents governs the progi ains administered by the Division of Recreation, During fiscal year 2008, the Division of Recreation handled over 1,989 participant registrations.

4

C itizens IC ommun it C en ter

The Ewing Community Center is a fulUservice center offering daycare and recreational activities foi children, as well as for the senior population of the community. During the summer, the pool accommodates neighborhood children, as well as camps The County of Mercer has a nutrition center, a daycare facility and a satellite branch of the Mercer County Library on site at this location.

DEPARTMEN1 OF ECONOMIC AND COMMUNITY DEVELOPMENT

The Township of Ewing is continuing to grow and develop as guided by its Master Plan. The Township approved the revised Master Plan in February 2006. he current issues in the area of development consist of General Motors, the Naval Air Propulsion Center, and the Bloomherg Property, Most of these sites are prospective developments of offices and mercantile endeavors. Expansion of strip shopping centers were approved for Marazzo's and Barry Ranke's properties, both located on Parkway Avenue, directly across from the General Motors site. The MaraLzo's property is under construction. New developments, either approved or nearing townhouse complex located off approval by various boards, are Sold Inc., a residential Bear Tavern Road and Scenic Drive, and American Properties' "The Jefferson" residential properties, mixed between condominiums, apartments and Mount Laurel units. The Blooniberg plans were approved in the spring of 2006. Property was sold to Opus, Inc., and Groundbreaking occurred in August 2006 and has progressed steadily to include the current corporate headquarters of Computer Associates. 1

We reviewed our land development requirements for reconsideration of construction on undersize lots, and an oidinance was passed addressing the floor area ratio on residential lots.

Construction The Division of Construction is responsible for enforcement of building codes, as regulated by the State of New Jersey's Uniform Construction Code. We have issued combined permits (building, fire, plumbing, electrical, elevator, and rnechamcah We ha\c also issued 2,033 Certificates of Occupancy (' C 0 's"). C 0 's vveri issued to Mountain View Office Park on Bear Tavern Road, Central Baptist Church on Pennington Road, Hilton Realty on Silvia Street, Trenton Country Club on Sullivan Way, American Properties on Masterson Court, Spring Meadow Estates on Sundew Way, Levin Management on Spruce Street, Pennmark on Scotch Road, and Campbell Builders on Devon Avenue, all for various construction projects and renovations

Fire Prevention The Division of Fire Prevention is responsible for the enforcement of the fire safety codes, as adopted by The State of New Jersey, Division of Fire Safety, for existing buildings. By ordinance for council's adoption, all commercial establishments are inspected at least once per year, and certain establishments capable of posing life hazards are inspected four times per year. The division is currently inspecting all restaurants four times per year to prevent problems with grease accumulation on hoods and grills and blocked or locked exits, At the request of the State Division of Fire Safety, inspections for fire violations were conducted for all restaurants, nightclubs, and taverns. off We have conducted over 3,357 inspections. With the prospectixe passing of the ordinance requiring all commercial buildings to be our workload has increased, as we hazard buildings, nursing homes and daycare centers four times a year. now inspect all

The Division of Housing is responsible for inspections of all buildings being resold and all commeicial properties expenencing tenant turnover. We had an increase in workload, due to ordinances requiling annual registration and inspections for all residential units, with the exception of apartment complexes

We conducted over 709 property maintenance inspections for rental properties during fiscal year 2008 For the fiscal year 2008 there are 633 resale properties in the township.

Economic Condition and Outlook

Along with the continued growth in the office, retail and commercial environment, the ownship ol Ewing is faced with the future development of the last three large tracts of land within its boundaries. 1

'The General Motors plant has been razed, and the site

will

be slated for redevelopment once

remediation is completed. The Township of Ewing has been in direct contact General Motors property. planning best use for the ensure appropriate and the to Also, a community study has been undertaken to ensure that the parcel is developed in accordance with the needs of the community at large. The Department of Environmental Protection and General Motors have identified remediation costs to be in excess of $22 million Across the street, the Naval Air Propulsion Center is primed for development as well, with the two final parcels having been sold

Formerly known as the Bloomberg The largest available tract is the I 09-acre Atchley Property, this tract was sold to Opus, Inc This land will be home to Princeton (orporate Park at Ewing, which will he anchored by a Fortune 500 company with 500 employees relocating to Ewing Township, Computer Associates, with a plan for 740,000 square feet of office space in Phase land a hotel and four restaurants

6

Finally, the Olden Avenue business district has enjoyed significant improvements over the past two years. Some of the completed or planned improvemenis arc as follows: one of the Township's and largest shopping centers continued in expand, Colonial Cadillac had an expansion of in commenced Strect Prospect buildings on selhstorage of two construction dealeiship facilities, the Kuhn & Jacobs building and the Hibbert Printing building were declared a fiscal year redevclopment zone, and transactions were initiated to develop an artist's loft and community and to build a new animal shelter replacing the existing shelter; construction began in fiscal year 200O on the Grace Cathedtai Church. Mercer Wrecking completed its consti action of a recycling center on Hcakes Street; 831 Parkway Avenue was demolished, and plans were submitted for a complete Parkway Avenue shopping center saw the compktion of the Rite redevelopment; and the Aid building in 2006 and is still expanding. All these improvements will pioride a Agency. which is wru king hard to pror ide Olden A\ enuc boost tu Ow efforts with a solid identity thioughout Mercer County Overall, the economic outlook for the Township of liwing is a favorable one. The commercial growth in our business parks, along with the i1wck tui nover o freal pioperty sales, has established the years will he critical from a development The next 'Township as a viable asset to Mercer attempts to iegain what it lost to suiroundmg Township the as perspecti\e, stabilization and tax communities in the last two decades

Dai id W. 3 liompson Business Administrator

Joltn P. Ban elf 13 naru' ml

Offler

7

ELECTED OFF1CIALS Jack Ball Mayor Bert Steinmann Council President Joseph Murphy Council Vice President Les Summiel Council Person Don Cox Council Person Kathy Wollert Council Person

MUNICIPAL OFFICIALS David \V. Thompson Business Administrator Stephen W. Elliott - Municipal Clerk John Barrett - Chief Financial Officer/Director of Finance Theodore Forst Director olCornmumty Services Robert Coulton Chief of Police Roger Haley Municipal Court Judge Maryann ZehI Court Administrator W. Allen Lee - Health Officer Thomas Hespe - lax Collector Jeff Burd - Tax Assessor William Erney - Construction Official

8

CONSUl I ANI

S

AND ADVISORS

AUDITORS Mercadien,

Certificd Public Accountants Road hamilton, NJ 08619

ATTORNEY Michael F Hartsough 3812 Quakerhridge Road Hamilton, NJ 08619

BOND COUNSEl Parker McCay Three Greentree Centre 7001 Lincoln Drive West Pfl Box 974

Mariton, NJ

CONSUL1[NG LNGINEERIPLANNER

CMX Lngineering 200 State Highway Ninc Box 900 Marialapan, NI

9

MERCAEhEN, PG I

Gioup

A

INDEPENDENT Al DI]ORS' REPORT The Honorable Mayor and Members of the Towiiship ( ouncil 'I ownship of Ewing County of Meicer New Jet sey We have audited the accompanying financial statements of the vat ions funds of the Township of Ewing. Slate olNew Jersey (the "Township") as of June 30, 2008, as listed in the table of contents. These financial statements are the responsibility of the lowuship ol Ewing, Stale of New Jersey's management Our responsibility is to express an opinion on these financial statements hased on our audit. The prior year summariLed comparative infbrination has been derived from the I ownship's 2007 financial statements and. in our ieport dated March 31, 2008, we expressed an opinion that such financial presented fairly, in all niatenial respects, the financial position oithe 1 ownship as of June 30. 2007, in conlbrmitywith the basis olaccounting in Note A. We conducted our audit in accordance with auditing standards generally accepted in the mted States of America. the applicable to financial audits contained in (ioiuell,ne,li 5to'ului'ds issued by the ('oinptroller General of the United States and the audit iequlicnients prescribed by the Division of Local tioveniment Scr\ ices. l)cpanlment ot Community Affiuirs, State of New Jersey. Those standards require that we plan and penftwmn the audit to obtain reasonahle assurance about whether the financial statements are lice ot'matenial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial slatenments An audit also includes assessing the accounting principles tised and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for one

PENNSYLVANIA OFFICE:

86 BucK

ROAD

HELLANO, PA IDE

FAX

18966

215-355-4860

opinion

215-825-8110

CPA USA NETWORK AMERICAN INSTITUTE OF

CERTIFIED PODLIC ACCOUNTANTS

NEW JERSEY SOCIETY OF

CER1IFIEO POEUc ACCOUNTANTS

NEW YORK SOCIETY OF

CERTIFIED PUBLIC ACCOUNTANTS

PENNSYLVANIA

iNSTITUTE OF

CERTIFIED PUBLIC ACCOUNTANTS

PRIVATE COMPANIES PRACTICE SECTION

CENTER

FOR

As described in Note A, the Township prepares its financial statements on a basis of accounting prescribed the f)ivision of Local Government Sen ices, Department at' C'onimunity Affaus, State of New Jersey, which is a compreliensise basis of accounting other than accounting principles generally accepted in the United States of America, These prescribed principles are designed primarily for determining compliance with restrictions as a means of reporting on the stewardship of legal pros isions and public officials with respect to public funds. Accoidingly. the accompanying financial statements are not intended to present financial position and results of operations in accordance with accounting principles generally accepted in the United States of A.meri ca.

P0ELIc COMPANY AUDIT FIRMS

REGISTERED WITH THE

PCAOB

INDEPENDENTLY OWNED MEMBER OF THE

RSM MCGLADREY NETWORK

P.

Box

7648

Princeton, NJ

085437648

609.689.9700

www.mercadien.com IE:I

Fax

609.689.9720

10

INDEPENDEN1 AUDITORS REPORT (CONTINUED)

opinion, because of the llownship of Ewing, State olNew Jersey's policy of preparing its financial statements on the basis of accounting discussed in the preceding paragraph, the financial statements referred to above do not piesent fairly, in conformity with accounting principles generally accepted in the United States of America, the financial position of the various funds of the Township of Lwing. State of New lersey, as of lunc 30. 2()OS and the results of their operations for the year then ended. In our

However, in our opinion, the financial statements present fairly, in all material respects, the financial position of the various funds of the 1 ownship of Ewing, State of New Jersey as of June 30, 2008, and the results of their operations for the year then ended in conformity with the basis of accounting in thc notes to the financiai stateineiits In accordance with Government we have also issued our report dated I ebruary 17, 2009, on our consideration of the 1 of Ewing's internal control over financial reporting and our tests of its compliance n ith certain provisions of laws, regulations contracts and grant agreements and other niatteis The purpose of that repoit is to describe the scope of oui testing of internal control ovei financial reporting and compliance and the results of that testing and not to provide an opinion on the internal control over financial reporting or on compliance. 1 hat report is an integral part of an audit periormcd in accordance with Government Auditing Standards and should be consideted in assessing the' results of our audit

Our audit was performed for the purpose of forming an opinion on the financial statements taken as a whole. The accompanying suppl eniental information presented in the "Supplemental Schedules section is presented as additional analyticdl data for purposes of the requirements set forth by the Di\ision of focal (roverninent Serr ices and is not a requued part of the basic financial slaiemenls The supplementary dald has been subjected to the auditing procedures applied in the audit of the financial statements and in our opinion, is fairly stated, in all matenal respects, in relation to the financial statements taken as a whole on the basis ol accounting desrrihcd in the notes to the financial statements, he statistical section on pages 66-69 is rot a required part of the financial statements hut is supplementary information required by the State of New Jersey. We have applied certain limited piocedures. which consisted principally of inquiries ol management regarding the methods of measurement and j)reseiitatioil of the supplementar) inforniatmoim. However, we did not audit the information and express no opinion on it 1

V

Eugene J Elias, CPA fi egistered \4 unicipal Accountant License No 505

MER( ADIEN,

P,C.

CERI IF lED PUBLIC ACCOUNTANTS F

ebruary 17, 2009 11

t

MERCAdIEN,RC. I V

%iercad,cn

INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FiNANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDEI OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH (JO I 'ERNMENT A LIDITING STANDARDS The Honorable Mayor and Members of the Township Council

ownship of Ewing County of Mercer, New Jersey We have audited the financial statements of Township of Ewing, State olNew Jersey (the "Township') as of and for the year ended June 30, 2008, and have issued our report thereon dated Fehruaiy 7, 2009. We conducted our audit in accordance with auditing standards generally accepted in ihe United Stales olAmenca, the standards applicable to financial audits contained in AudituigSiandarcls. issued hythe Comptroller General of the United States. the requirements prescribed by the State of New Jersey. Department ofCoinmunity Affai is, Division of Local (Joverrniient Sers ices and State of 1

New Jet sey 0MB Circular Letter 04M4 As noted in the Independent Auditors' Report, the accompanying financial statements are not intended to present financial position and results of operations in accoidanee with accounting principles uencially accepted in the United States of America,

Internal Control Over Financial In planning and performing our audit, we considered Township of Ewing, State olNew Jersey's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, hut not for the purpose of e\prcssing an opinion on the effectiveness ot'the Township's internal control over financial reporting. Accordingly, we do not expiess an opinion on the cifecuveness of the Township's internal control over financial reporting.

PENNSYLVANIA OFFICE:

86

BOCK ROAD

HOLLAND, PA

18966

TEL

215

CPA USA NETWORK AMERICAN INSTITUTE OF

CERTIFIED POETIC ACCOUNTANTS

NEW JERSEY SOCIETY OF

CERTIFIED

PoEUC ACCOUNTANTS

NEW YORK SOcIETY OF

CERTIFIED PUDLIC ACCOUNTANTS

PENNSYLVANIA INSTITUTE OF

CEETIFIED PUDLIC ACCOUNTANTS

PRIVATE COMPANIES PRACTICE SECTION

A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of perlhrming their assigned functions, a timely basis. A significant deficiency is a to prevent or detect unsstatcments control deficiency, or combination of control deficiencies, that adversely the entity's ability to initiate, authorize, iecord. process, or report financial data ieliablv in accordance with accountiiw principles generally accepted in the United States of America such that there is men e than a reniote likelihood that a misstatement of the entity's financial statements that is more than inconsequential will not he prevented or detected by the entity's intern al control.

CENTER FOR PONLIC COMPANY AUDIT FIRMS

REGISTERED WITH TOE

PCAOB

P.O. Box 7648

AN INDEPENDENTLY OWNED MEMUER OF TEE

RSM MCGLADREY

NETWORK

Princeton, NJ

•

6096899700

Ox 609.689.9720

www,mercadien,com

(.I)VR:.R

(,

T(.) TI

IEI

CoMMu N

INDEPENDENT REPORT ON INTFRNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASFD ON AN AUDiT OF F INANCIAL Si ATEMENTS PERFORMED IN ACCORDANCE WI [H GOVERNM EN I AUDITING STANDARDS (CONTiNUED) internal Control A material is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the internal control.

Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses We did not identify any deficiencies in internal control over financial reporting that we consider to be material eaknesses, as described above We did identify a control deficiency that we determined did not constitute a significant deficiency or material weakness and is referenced in a SAS 112 letter to management.

As part of obtaining reasonable assurance about whether the ownship of Ewing, State of New Jersey's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of regulations, conti acts, and grant agreements, noncompliance with which could have a direct and material ellect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly we do not such an opinion The results of our tests disclosed instances of noncompliance or other matters that are iequired to he reported under Government Auditing Standards and which are described in the accompanying schedule of findings and recommendations as items 2008-01 through 2008-03.

This report is intended solely for the information and use of the Honorable Mayor and members of the i ownship Council. others within the municipality and federal and state awarding agencies and pass-through entities and is not intended to he and should not be used by anyone othet than those specified part les

Eugene I Elkis, ('PA Registered Municipal Accountant License No, 505

MERCADIEN, CERTIFIED PUBLIC ACCOUNTANTS February 17, 2009

13

flNANCIAL STATEMENTS

Sewer Fees

Taxes

I

iens

Fixed Assets

Deferred Charges

Interfunds Receivable

Other Assets

Municipal Sen ices Not Billed

Piopert Acquired for Faxes

I

LeaseProgramReceivable

Delinquent

Rec isables and Other Assets

Fedeia and State Grants Receis ihle

htcigovLinmental Receisabk

Cash

SIA

COUNTY OF MERCER

I

-

-

4,806 670. 3

S

S

-

$

$

22,991

-

-

4,806,6'0.73

See notes to C iruic al statements

24,665,246.47

23426516.00

27,219,987.07

27,219,98707

810

1)55

P653

52,225.94 6,3466)

878,841,50963

27,2l9,98.0 27,219,98707 75,303,98440

26

87

788,995.93

18,387.31

5,115 35

21,523,116.00

05

10

11689 963,600 00

331

17,62 64

1,383.32

1

3,5 19,727 53

c4.3

0 (i 142.62

1

63(0

648 08319

19,063

965 600 00

$

S

6 30 1',

)65,600 00 -

287 292 00

351,438 4

Trust Funds

282,752.60

$

8

Capital Fund

otals

\Ieniui anilL p Onk

I

AND ACCOUNT GROUP

Fixed Assri Account Group

ALL FUND

282, 5260

6,346.69

52,223.94

3,232,435 55

648 083 19

11

unth

818,612,080.13

S

( r,,nt &

Ci,int

NE 30 2008

(with comparative totals for 2007)

JF

STATUIORY BASIS

FEMEN r OF ASSETS, LIABILITIES, RESERVES AND FUND BALANCE

ESSE[S AND OFHER DLBITS

COMBINED

______________

FOWESHIPOF EWING

_______________

S

a'i)

I

C

apital Impros ement und Balance

I

un

1

Reser\e for Receivables and Other Assets n Fixed Ass7is In'

NJ F its ii onnient il Infrastructure Ti ust Fund Loin Payable

I

Serial Bonds Bond Anticipation lax Anticipation Note, Notes Payable "pesicl [mci 'usi 3 ru Payable

Improven ents Authoriiations Interfund Payable

I

'5

Federal, Sta e and Other Grants Appropriated Resci es

Unaporopriated Reser\

WING

$

S

18,612,080

S

S

24,665,246.47

500.00 109.03903 12

555,127.00 2,824 889 00

807,50000

18,289,000 Of)

1,908,833

158 358

Capital Fund

$

4,806 670 73

-

4,806,670.73

Trust Funds

See notes to finarcial statements

13

3,149,196.51

1,53),9l6 28

9660000

8015, 6000

49

2,15 ,705 55

679,309.3t)

Grant Funds

Cui rent &

(with comparatise totals for 2007)

JUNE 30, 2008

SIAFUFORY BASIS

6,15555

-

27,219 987

2,314,84765

578,841.709 63

021,67(1 00

128,80001 675, 7800

(1(10(101)60

51)' Nl000

75,303,98440

3

S

'S8,995 93 20,639,100 O(

1,5

6,036 192 74

14,34062

3.488,OiO 95

(83,655.06

527,219.987 07

S

12,501)00 3,455 656.06 $

itO

555 12"OO

66,6(iii

807,50000 8,OIc 76000

18,289,1)0000

7,938,621 7)

-

6 9,309 3(

6 30

27.219,98707

-

S

6 "(1 itS

Tot,' Is luni (in

\I.' ioian

2,824,889 0) 1,539,91628 27.219.987.07 12,500.00 3,255,235 54

S

F,ved Asset Account Group

[A LLMEN't OF ASSETS [1 yBILITIES, RESERVES AND Ft ND BALANCE ALL FUND TYPES AND ACCOUNT GROUP ((ON FINULD)

IABII II IFS, RESERVES AND FUND BALANCE

\ppropnation Reserves

I

COMBINED

F

COt NTY OF MERCFR

TOWNSHIP OF

TOWNSII P 01' [WiNG

((3 N!YOI MIRCIR [A] LM1 NT

S

OF

RLVFN('FS [XPI ND!

RES SND (HANG! S IN

1,

BUDGI'! AND/C] AL

YL6P

uSC

["DID

C

I

[ND

BA!

\N(

Si

I

R

"F

'°08

(dual

ltalat,ei. Stitisil, tied t,itu,',us iCe ,eime Stale \td without Ofisetttng \ppropnautons Spccial lIen, oitli Offsetttttg Apprcpnattott (p a lisms with C onsent of tlte Director Iieeetpt hoot Delittqueitl I axes Aita,nnt It Be Raised by 1 axcs Hi Support of Municipal Budget

S

St,

I

It

1

3

5

32800

1

840] 15

38633

4(101

0(1000 16 493 020 1)

77

141

48947

12

130

t

tsj

5

1

64 353 16

otal Resenut,s

46

50270,94 28

152901810(3

48,94

12

(iOU

(2)

01] 481108

0005 993

cot ,e

i'd

list 618901

tt4

40o

1

46

383 61)696

3

431.55 835.05

7

303

033 83505

4 17

otal Budget Rescitue

(redti to

711,928.0(1 8,0! 952 7 5, 72 431 55

i

OtIter

Variance

1

laid

I

TORY BASIS

URRLNT [3 ND

Budgct as Mod Pied

RLVF\'

All

05886806 264 95

1

32

78

21 82

[API ND!II Cl Bud et sod I mergetsc7 \ppi tations Appropi talons a ohio "C 'S 'S Operation sud ssain.

Othsr e ps ise Deferred (hat'w., and Statu0 Lxpend tore 'xpendtturc Mutitcipa within C A° t,.twts,, I laded from "C Opet anon Salarte atid ssa"e Other cx[eitse ltttt't ' ,twttl butt' p,1 Detit Set od

Deferred

total Bud ct Fxcc

s

I

ltjr'x

el

Ir

i

'C

I

5

sea to Fund !talancc

Fund Balan 'c Juts

1,

(591(87

L305 9108

66521500

665

21,094,01496

092!

lund

B

1

35 16

ilanec Inn

20

V 2(308 Hi

1

610(9

06622.00 56,439 80

19068566

51,7 450 .48

5151450748

48

15145(748

5

3

F

075

9

,'66

21

200

0! zatic n n

9

33927

4661703

4861

Dectea ed by

1500 3

0 000 00

4894 12548

of Revs ines oscr L penditures

Statuicry

(PS

pci di nrc

F

5290181 0) 5, 850 803

3,000 00 ,740 6.4' 30972 .16 70( 6220)

Ia Lsc lad

85018.0(1

Municipal

"I 'ttal

ut!

5

dpet

1

451

I

8

F

See notes

1

financial tateinents

.

149

19651

16

TOWNSHIP OF

I

WING

(O1,N'IYOI MIRCFR STAIFMFN1 Of RFNENUFS, I XPFNDI'IL RLS AND CHANGES IN FJJND BA1 ANCE

SIAI1. 1ORY BASIS (URRLNI FUND FISCAL YLAR LNDED JUNF 30, 2008 REVENUI:

S

lund Balance ipaled Shscellancms Rcs cnues State Aid without Off Special ltenis ith Special Items scish onsent of thc Direetui

1,711,928.00

S

8,403,13073 15,372431 55

3,033,SH us 4,Ouu

C

Receipts from Delmquent Taxes

'17

77,3r11 04

Amount to Be Raised by laxes for Support of Municipal Budget I otal Budget Revenues

17,406,50078 50,005,993.52

264,953.76

Other ( redits to Income

50,270,947 28

Total Revenues

EXPLNDI'I URES Budgel and Lmergencv Appi opi iations Appropriations within "C AN" Operations

15,290

Salaries and wages

Other I ietcrrcd (haigcc and Statutory I xpcnditures Municipal within "( APS' Appropiiations Excluded from "CAPS" Operauons

00

Municipal Lxpenditures 1,305,91087

Salaries and wages Other expenses

665,215.00 20,921 939 39

apii al Inipn c enient— rslunrcipal Debt Service

50,000 00 3,721 766 38

C

Reserxc

Cm I

Defeirccl Chaigc' I otal

1

181 00

'1 axe, Municipal I'xcluded from "CAPS'

309,727.16 706,622,00

nc.ollected

48,756,439 80

xpenditures

Excess of Rex enues over Expenditures

1,514,50748

Fund Balance July

3,34661703

1

200

4861,12451

Decreased by Utili/ation in FY 2008 Budget

fund Balance

1,711,928.00

June 30, 2008

S

Sec notes to financial

3149 196

51

17

NOTES TO FINANCIAL STATEMENTS

TOWNSHiP OF EWING MERCER COUNTY, NEW JERSEY NOTES TO FINANCIAL STATEMENTS A. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

Reporting Entity The financial statenients of the Township of Ewing (the "Township") include cry board, body, officer or commission supported and maintained wholly or in part by funds appropriated by the Township of Ewing, as required by N J.S. 40A 5—5 However, the operations of the Municipal Library, Board of Fducation, first aid organizations and volunteer fire companies or fire districts are not included in the financial statements

Description of Funds The accounting policies of the nship of ing conform to the accounting principles applicable to municipalities which have been prescribed by the Division of Local Government Services, Department of Community Affairs, State of New Jersey. Such principles and practices are designed primarily for determining compliance with legal provisions and budgeting restrictions and as a means of reporting on the stewardship of public officials with respect to public funds Under this method of accounting, the Township of accounts for its financial transactions through the following separate gox cr1 nental finids,

Current Fund resources and expenditures for governmental operations of a general nature, including lederal and State grant funds. Trust Fund receipt, custodianship and disbursement of funds in accordance with the purpose for which each reserve was created. General Capital Fund receipt and disbursement of funds for the acquisition of general capital facilities other than those acquired in the Current Fund

Basis of Accounting The accounting principles and practices prescribed for municipalities by the State of New Jersey differ in certain respects from accounting principles generally accepted in the United States of America applicable to local government units The significant differences primarily relate to the cash basis for recognition of revenue, the recording of appropriation reserves in connection with expenditures, the liability for unused compensated absences, and general fixed assets A modified accrual basis of accounting is followed with minor exceptions. Modifications from the accrual basis are as follows

Revenues are recorded when received in cash, except for certain amounts that are due from other governmental units. Receipts from Federal and State grants are realized as revenue when anticipated ui the Toss nship budget ables for taxes are recorded ith offsetting resei yes on the balance sheet of the I ownship's Current Fund. Accordingly, such amounts are not recorded as enue until collected OthLr amounts which are due to the Township are also iecorded as rccei\ables olisetting ieserves and are recorded as when received 18

fOWNSFIIP OF EWING

MERCER COUNTY, NFW JERSEY NOTES 10 FINANCIAl STATEMENTS A. SUMMARY OF

ACCOUNTING POLICIES (CONTINUED)

Basis of Accounting (Continued) Investments are earned at cost, Purchases are limited by New Jersey Statute 40A:5-l5.I to bonds or obligations of the Federal government guaranteed by said government and bonds or other obligations of Fedei al or local units having a maturity date not more than twelve months from the date of purchase. Expenditures are recorded on the basis of accounting. Generally, expenditures are recorded an amount is encumbered for goods or services through the issuance of a purchase order in conjunction with the Encumbrance Accounting System. Outstanding encumbrances at June 30 2008 are reported as a cash liability in the financial statements and constitute part of the 1 statutory Appropriation Reserve balance. Appropriation ieserves covering unexpended appropriation balances are automatically created at the end of each year and are recorded as liabilities, except for amounts which may be canceled by the governing body. Appropriation reserves are available, until lapsed at the close of the succeeding year, to meet specific claims, commitments or contracts incurred during the preceding fiscal year. Lapsed appropriation reserves are recorded as income. Appropriations for principal payments on outstanding general capital bonds and notes are provided on the cash basis, and interest on general capital indebtedness is on the cash basis.

Foreclosed Pioperty Foreclosed property is recorded in the Current Fund at the assessed valuation at the time such property was acquired. The balance of foreclosed property is fully reserved, Interfund receivables in the Current Fund aie recorded with offsetting reserves; interfund payables arc created by charges to operations. Income is recognized in the year the receivables are liquidated. Intcrfund receivables in other funds are not offset by reserves.

Inventories of Supplies The cost of inventories of supplies for all funds is recorded as an expenditure at the time individual items are purchased. The cost of inventories is not included in the various fund balance sheets. General Fixed Assets In accordance with Technical Accounting Directl\ e No. 85-2 as amended (CFO 96-13 -Local Finance Notice), A ccountlng for (ioverninental Fixed Assets, as promulgated by the Division of Local Government Services, which differs in certain respects from accounting principles generally accepted in the United States of America, the Township of Ewing is required to have and maintain a fixed asset and reporting system for non-expendable personal property with an acquisition cost of S 1,000 or more pci unit and a useful life of five years or more

19

TOWNSHIP OF FWING

MER( ER COUN1 Y, NFW JERSEY NOTES I'O FINANCIAL S1ATEMENTS

SUMMARY OF SIGNiFICANT ACCOUNTING POLICIES (CONTINUED) Basis of Accounting (Continued) Fixed assets used in governmental operations (general fixed assets) are accounted for in the General Fixed Assets Account Group. Public domain general fixed assets consisting of certain improvements other than buildings, such as roads, bridges, curbs and gutters, streets and sidewalks and drainage systems, are not capitalized.

For the classification of land, buildings, and other improvements, actual cost was used. With respect to machinery and equipment, actual cost was used whenever possible. However, a significant number of items were valued at their estimated or replacement costs, since the original costs were not available, No depreciation is provided for in the financial statements Expenditures for construction in progress are recorded in the Capital Funds until such time the construction is completed and the related asset is placed in operation.

as

Fixed assets acquired through grants in aid or contributed capital have not been accounted for separately. It is the policy of the Township not to capitalize interest cost on fixed assets constructed. Budgets are adopted on the same basis financial statements.

of accounting utilized for

the preparation

of

the

Reserve for Uncollected Taxes represents an appropriation made to allow total current tax billings to be levied at an amount greater than the appropriations needed. Reserve for

Uncollected axes is not recognized under accounting principles generally accepted in the United States of America.

Memorandum Only — Total Columns Total columns are captioned "memorandum only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or changes in financial position in conformity with accounting principles generally accepted in the United States of America, nor are such data comparable to a consolidation Interfund eliminations have not been made in the aggregation of this data.

Comparative Data Comparative total data for the prior year have been presented in order to provide an understanding of changes Ofl the Township's financial position and operations. However, conlpaiative data have not been presented in each of the statements since their inclusion would make the statements unduly complex and difficult to read.

20

TOWNSHIP OF EWING

MERCER

Y, NEW JERSEY

NOTES TO FINANCIAL STATEMENTS B. CASH

Cash includes amounts on deposit, petty cash, change funds, and short-term investments with original maturities of three months or less.

Deposits were with contracted depositoiy banks in interest-hearing accounts that crc insured under the Neis Jersey Governmental Unit Deposit Protection Act All such deposits are held in the name

NJGUDPA permits the deposit of public funds into the State of New Jersey Cash Management Fund or into institutions located in New Jersey that arc insured by the Federal Deposit Insurance Corporation or by any other agencies of the United States that insure deposits.

NJGUDPA requires public depositories to maintain collateral for deposits of public funds that exceed insurance limits as follows: The market value of the collateral must equal 5% of the average daily balance of public funds; or

If the public funds deposited exceed 75% of the capital funds of the depository, the depository must provide collateral having a market value equal to 100% of the amount exceeding 75%.

All collateral must he deposited with the Federal Reserve Bank, the Federal Home Loan Bank Board or a banking institution that is a member of the Federal Reserve System and has capital funds of not less than Uninsured and uncollateralized deposits are covered under the unit certificate of eligibility as required by NJGUDPA. The carrying amount of the Township of cash ac ofJune 30, 2008, which consisted mainly of demand and money market accounts, was Of the balance, $400,000 was by Federal Depository Insurance and $l8,6o3 154 was coveied by a collateral pool maintained by the banks, as required by New Jersey statutes

InterestRate Risk Interest rate is the risk that changes in interest rates will adversely affect the fair value of an investment The Township does not have a formal investment policy that limits investment maturities as a means of managing its exposure; however investments are matched with anticipated cash flows to minimize interest rate risk,

Credit Risk. Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. The Township limits its credit risk by investing in direct obligations of the United States government, its agencies oi instrumentalities secured by the full faith and credit of the government of the United States S. government secunties carry an underlying rating of AAA by Standard and Poor's and Aaa by Moody's Service Fhe fownchip has no policy on credit risk however, investments are primal securities guaranteed by the U.S Government. or Government Unit Deposit Protection Act ( 'GUDPA").

concentration of redit Risk: The Township places no limit on the amount that maybe invested in any one issuer. Appioximately 94% ofthc '1 ownship's investments arc in obligations of the United States or its agencies or instrumentalities. 21

______________ _______________

TOWNSHIP OF EWING MERCER COUNTY, NEW JERSEY NOTES TO FINANCIAL STATEMENTS

DEBT

C.

Summary of Municipal Debt June 30,

2008 General Bonds and Notes Bond anticipation notes due November 8 2008, at an mterest rate of 3 70°c annum Bond anticipation notes due November 8, 2008, at an interest rate 3.41% per annum General ohheation bonds due Not ember 2012, at interest rates ranuind hum 4(t) oto 4 82°o per annum General obligation bonds due September 2016, at an interest rate of 4.00°c per annum General obligation bonds due May 2012 at interest rates ranging from 400% to 4 l25°o per annum 2002 Pension Refunding Bonds, due October 1,2012 at interest iatec ianginv fioiii 5 25% to 5 50% per annum 2003 2(104 Refundinu Bonds due June 1,201), at an interest rate of 3.50°c annum

237,500

$

2007

2006

237 500

5

$

570,000

570,000

785,000

925,000

1,785,000

100,000

9,100,000

989,000

7,489,000

7,889,000

735,000

865,000

1,130 000

680 000

2,260 000

3155 000

32723

64,801

62,90(

188,217

213,028

37,852

56 220

74,226

1

1

9,100,000

9

1

5

1

Green Trust 1 oans Banchoti Park due Januaiy 20, 2008 at an interest rate of 2 per annum Municipal C oinplex Park Development due April 20 2014, at an interest rate of 2 000 per annum Municipal Complex Park due June 25, 2010, at an interest rate of 2.0% per annum \louly Paik lasolmo Field due September25 2021, at an iStL uI 2 per annum New Jersey Lnvii 2019, at an iiilLi cot rato of

urtume Imuot Loan

due August

I

018

401,2ul

2,824,889

3,020,670

3,219,168

22 476 516

25122 348

27 031,424

1,

pci aniiuin

Total Issued

Authorized but not Issued General Bonds and Notes Net Bonds and Notes Issued and Authorized but not Issued

38

354 369

95(J,00() $

23,426,516

$ 25

122,348

$

27,031,424

TOWNSHIP OF EWING

MER( ER COUN7Y, NEW JERSEY NOTES TO F INANE IAL STATEMENT S

DEBT (CONTINUED)

C.

Summary of Statutory Debt Condition Annual Debt Statement The summarized statement of debt condition which follows is prepared in accordance with the required method of setting up the annual debt statement and indicates a statutory net debt Gross Debt

Local School District Debt Other Bonds and Notes

Borrowing power under N 3

1/2%

J S

$

39,865,0(X)

$

23,426,516 63,291,516

A. 40A:2-ô

as

Deductions $ 39,865,000

Net Debt $ 6

$

$

23,426,516

$

101,984,041

amended

of equalized valuation basis (municipal)

Net debt Remaining borrowing power

23,426,51 6 $

Net debt of $23,426,516 divided by equalized valuation basis per $3,162,487,534 equals

78,557,525

40A2-2 of

is a schedule of annual debt seii ice foi principal and interest on general bonded The debt, Green I rust Loans, and the NJ Environmental Infrastructure rust Loan issued and outstanding to maturity

Principal

Fiscal Year 2 Ut )9

S

3

069,785

Interest S

844,256

$

Total 3,914,041

2010

3,1 81,275

724,178

2011

3,422,940 1,972,407 851,799 7,542,624

596,583

4,019,523

2,384,490 2,203,634 8,298,431

628,1XÔ

412,083 351,835 755,807 30,973

21,669,016

$3,715 715

25,38&73l

2012 2013 2014-2018 201 9-2021

1

S

659,15Q $

- The has contracted with the State of New Jeisey, Department of Environmental Protection for Green Trust Program Loans to fund a portion of tilL costs incurred in the construction of Banchoff Park, Municipal Complex projects and Moody Park/Fasolino Field.

Green Trust Program Loans

23

OF EWING

MERCER COUN[Y, NEW JERSEY NOTES TO FINANCIAL STATEMENTS

DEBT (CONTINUED)

C.

Summary of Statutory Debt Condition Annual Debt Statement (Continued) New Jersey Environmental Infrastructure Trust Loan The Township has contracted ith the state of New Jersey, Department of Transportation to fund a portion of the costs incurred in the reconstruction of various roads and the stabilization of Shabakunk Creek. D. BALANCE APPROPRIATED

CURRENT FUND

Current fund balances were appropriated and included as anticipated revenue in the succeeding years' budgets for the past five years as follows:

Year June 30, 2008 June 30, 2007 June 30, 2006 June 30, 2005 Junc 30, 2004

S

Balance 'F149,197 3,346,617

3,220,028 2,337,161 2,928,438

Utilized in Budget of Succeeding Year I ,708,083 $ 1,711,928 694,000 513,625 591,250

General capital fund balances vvere appropriated and included as anticipated in the succeeding years' Currcnt Fund Budgets as follows:

Year June June June June

30, 30, 30, 30,

20(18

2007 2006 2005 June30 2004

$

Balancc 109,039 109,039 109,039 98,441 36,816

Utilized in Budget of Succeeding Year S

98,441

24

I

OWN SHIP OF EWiNG

MERGER COUNT Y, NEW JERSEY NOTES 10 FINANCIAL STATEMENTS E, PROPERTY TAXES & SEWER USAGE CHARGES

Assessment of Tax New Jersey statutes require that taxable valuation of real property be prepared by the Township fax Assessor as of October in each year and filed with the County Board of Tax ation by January 10 of the following year Upon the filing of certi fled adopted budgets by the Township of Ewing, Local School District and County, the tax rate is struck by the Board based on the certified amounts in each of the taxing districts Pursuant to statute, this process is to he completed on or before May 3. with a completed duplicaec of the tax rolls to be delivered to the Township of Ewing Tax Collector on or before May 13th. 1

Collection of Tax The tax bills are prepared and mailed by thc Taxes become a lien on property as of January in January and July. The January tax Collector of T axes of the Township of Ewing bill, which is payable in equal installments on February 1 and May I, is an estimated bill based on amounts due to the various taxing districts during the first six months of the calendar year. The municipal portion of the tax is based on the municipal rate foi the current fiscal year 1

The July tax bill, which is due in equal installments on August and November 1, represents the actual total tax for the year less the amount billed in January. A complete breakdown of the tax levy for each taxing district is included on the July bill. 1

Taxes become delinquent if not paid on the installment dates and become subject to interest penalties of 8% to 18% of the amount delinquent. if taxes are delinquent on or after April 1st of the succeeding year, the delinquent amount is subject to "Tax Sale," which places a tax lien on the property, allowing the holder to enforce the tax lien by collection or foreclosure. New Jersey property tax laws establish a tax lien on real estate as of January 1st of the current tax year even though the amount due is not known at that point.

Beginning in January 2001, the Township issued separate bills for sewer usage charges Pieviously, such charges were included in thc property tax hills. rhe sewer usage charges are based on the water consumption foi the previous year as reported to the I ownship by the City of Trenton and arc due on Apnl and October 1

1

F. SCHOOL AND COUNTY TAXES 3

he local school district tax levy for

SlY 2008 was $47 210,125.

The tax levy for SFY 2008 for county taxes was $15,893 576.

25

TOWNSHIP OF EWING

MERCER COUN1Y, NEW NOTES TO FINANCIAL STATEMFNTS G. PENSIONS

Employees who are eligible for a pension plan are enrolled in one of two pension systems administered state-administered plans the Division of Pensions, Department olthe State of New Jersey The Retirement System and (2) the Police and Firemens' Retirement arc: (I) the Public ernmental units for System. The dii ision annually chai gcs municipalities and other participating their respective contributions to the plans based upon actuarial calculations, A portion of the cost is contributed by the employees The share of pension costs for both plans amounted to 52,l4o,142 and $1,708,609 for the years June 30, 2008 and 2007, respectively. Employees are also covered by the Federal Insurance C ontribution Act early retirement pension obligation bonds of $1,745,000 were issued in October 2002, of which $735,000 and $865,000 was outstanding at June 30, 2008 and 2007, respectively. The regular pension obligation was funded by the State of Neii Jersey H

UNEMPLOYMENT COMPENSATiON INSURANCE Effective January 1, 1978, most municipal employees became eligible for unemployment compensation insurance (N.J.S. 43:21-3 et seq.). The Township had elected to provide a self-insured plan whereby the municipal cost and employee contributions are deposited in a trust fund from which claims are paid however, as of April 1, 1994, the Township has discontinued its policy of self-insuring for unemployment compensation insurance, and all contributions are remitted directly to the State of New Jersey. Any claims by former employees are prorated for payment based on time served prior and subsequent to April 1, 1994. Claims totaling $64,895.00 werc paid during the year June 30, 2008.

L

WORKERS' COMPENSATION INSURANCE The Township maintains a self-insurance plan for workers' compensation insurance that is administered as a trust by an insurance agency An annual current fund appropriation is made to the trust, and claims are paid from the trust. Intemest earned is also added to the ii ust. As of June 30, 2008, a reserve for worker's compensation of $162,528.59 was included in the Trust Fund. The 2008 appropriation was $944,850. Claim payments amounted to $494,652.00 net of refunds.

J. PENDING LITIGATION The Township has been named in several suits. In addition, there are several pending tax appeals. It is counsePs and management's opinion that any liability resulting from these matters would be covered by insurance and existing Township reserves.

26

MERCFR COUNTY, NEW JERSEY NOTES TO FINANCIAL STATEMENT S K. GENERAL CASUALTY AND

LIABILITY INSURANCE

The Township is selLinsured for both casualty and liability insurance. For the year ended June 30, 2008 claims, net of recoveries, amounted to

L. UNUSED SiCK LEAVE, VACATION BENEFITS AND

BENEFITS

[he Township has permitted employees to accrue sick leave pay, which may be taken as time off or paid at a later date, Each year, a provision is made in the budget to cover the estimated annual cost of such payments. in 2008, $0 was appropriated. Budget expenditures were $0 in fiscal year 2008. The Township's policy with respect to unused vacation is to permit employees to carry over such \ acation for one year unless approved otherwise by the council. The Township's policy with respect to personal time is to permit police officers to receive the value of all personal time earned but unused in the year of their retirement per their union contract.

llie total balance of unused sick and vacation time benefits amounted to approximately respectively, at June 30, 2008. The total balance of unused personal time benefits amounted to approximately $263,563 00 at June 30, 2008. Such amounts are not included in accrued liabilities at June 30, 2008

and

health benefits for retired Township employees who served the Township provides nship employees retired on a disability pension, and Township for 25 or more years, permanent 1 their dependents, pursuant to State of New Jersey Statute Chapter 88. The Township funds the benefits basis At June 30 2008, 94 retired employees were eligible for such benefits. on a in fiscal year 2008. Expenditures were $1 ,l 1 he

M. COMMITMENTS The majority of the units:

nship employees are represented through the following collective bargaining

Bargaining t nit

oltnt

Contract Expuation I)ate Junc 30, 2008

* Superior Officers Association

June 30, 2008

Workers of America Mutual Benevolent Association (2 Contracts) ML (2 Conli acts) 1BEW Maiiagcrs and mon

June 30 2008 June 30, 2008 June 30, 2010

To be established

* Currently in Negotiation

27

TOWNSHIP 01 EWING

MER( ER COUNTY, NEW JERSEY NOTES TO FINANCIAL STATEMENTS M. COMMITMENTS (CONTINUED)

County Guaranteed Lease Bank Leasing

Series 2006

In November 2006 the entei ed nto three Master or Sublease purchase agreements for the purchase of various equipment with two sublessor's, Mercer County Improvement Authority and Commerce Leasing, LL( ('Commerce"). The agreLments range from three to ten years with maximum purchases of equipment totaling $2,744,605. The Township's budgetary rental payments for fiscal year ended June 30, 2008 werc $466,897. A summary schedule of rental payments by fiscal year is as follows: Junc 30. 2009

N.

2010

466,897 466,897

2011

417497

2012

417,497

2013

195,651

2014 2017 Total

782,604

$

$

2347,043

DEFERRED CHARGES TO BE RAISED IN SUCCEEDING BUDGETS Certain expenditures are required to be deferred to budgets of succeeding years. At June 30, 2008, the following deferred charges are shown on the balance sheets of the various funds,

Special Lmergency Authorization

5

Balance June 30, 2008 90,600 00 $

Year

2009 Budget $

32,200 00

Balance to Succeeding Budgets S

64,40(iou

A special emergency note was issued to fund the abo\ expendituns. The special eiiiergency notes payable is included as a current hind liability and is being repaid the 5 yeai period c.

0. lAX ANTICIPATION NOTE The Township issued a tax anticipation note on May 9, 2008 in the amount of $8,015,760 at an interest rate of 2.50% per annum, which was due on October 24, 2008. This amount was paid in full on October 24, 2008 P.

SUBSEQUENT EVENT On November 5, 2008 the Township issued expiring November 4, 2009.

a

bond antit'ipation note in the amount

of $1,757 000, 28

SUPPLEMENTAL SCHEDULES

TOWNSHIP OF EWING A

COUNTY OF MERCER

CURRLN'I FUND STATEMFN'TS OF ASSE1S,

I

IABILFTIES AND FUND BALANCF

STATUTORY BASIS June 30 2008

2007

AS SF IS

Current Fund Ca h and Equivalents lntei governmental Receivables Due from State of New Senior Citiiens and Veterans Deductions orb Gill Rcser aid Othci Delinquent Propcitv I axes Receis able

8

1274708721 438,083

A 6

lax l'itle

Li, us Rcceis able

Bad ( lien. Recus able Muiiu pal ices Not Billed Reccis able Due from State of New Jeiscy

II

687,26L38

19

466,042.62

52 225 94

76,123 10

6,346 69 282,752.60

253,691 30

22 )91 05

1775231

210 00000

210 000.00

965,600

965

1762764

511805

Property Acquired foi Taxes, Assessed Valuation lntci fund Accounts Receivable Developers Pert orrnance & Inspecti w Recieation Commission OfEDuty Trust Capital Fund Collectoi s 1 rust Payroll trust SelClnsuiance 1 rust Dedication C oi sti uction Other Irust

lotal Receivables

$

01)

(00 00

1577969 1,29824 229 493 47

001 43 073 23 3 84E58 474,435 96 008 07 1

and Other Assets with Full Reserves

1,539

Dcferrcd Charires Overexpenditure Deficit in Operations Special Lmcigency 5 Ycai

9lC28

2,314,84765

12293987 96,600 00

42200 128,80000

96, 600

926 16181

674

Total Dcfcried Chaiges

(>0

15394,31352

14821

Federal and State Giant Fund Cash and State Grant Fund Due Ii oin Cu rent Fund

V'7,sb'

78!

able

3

7i( 47

t64 ()')l 32

3,95851 3790 39345 $

18

612,08013

3,849,81730 S

19,244,130.82

29

__________________

TOWNSHIP OF EWING A

COt NTY OF MERCFR

(URRFNT FUND STATEMENTS OF ASSET

S I IABIE

TIlES AND Ft ND BALANCE (CONTINUED)

SIAIUTORY BASIS June 30, 2008

2007

lIABILITiES, RI SLRVES AND FUND BALANCLS Current Fund

Appropriation Reserve Other liabilities and Rcserve Tax Anticipation Notes Spccial Emergency Notcs Payable Reserve foi Encumbiance Accounts Payable Duc to Various Agencies Due to State of Ness Jersey Marnagc Licenses Picpaid Ta es Piepaid Sewer Piepaid Liquor en',e EDiT. Trust cc foT SpcC al Linei gciic

A

2

679

$

309.30

683,655.06

$

8(1)5,76000 96,600.00 896,667 25

8,000 000.00 128 800 00 378,025 II

90010.82 1334 95 57786.91

90,01082 1,72500 71,17990

268 879.73

248 062,66

26,224 93

114 830.21

2,50000

D453 26459

9,035,133

0

Intei ftind Accounts Payable

State and I cdeial Grant Fund Dog I icense Trust Rcview Fees Trust Fund

3,95851 75.00 10,027 17 14,060.68

Rcseives for Receivables

1,539 916.28

2,314 847.65

Fund Balance

3149 19651

3

14 821

346,61703

15394,314

686.68

12

Federal and State Giant Fund Re eive for Encumhiai cc

Rescrs e for Intercst liability Reseive foi Giant Expenditure I.. nappropnated Reserve ioi Grant'

1

632,687 90

2

157,705 55

328,711.21

18,73392 3

485 1130,95 14

3

79039345

$18,612,080.13

3

$

14062

849,816.70

19244 130.82

30

TOVINSIHI 01 FWINO

(OUNIY0I \IER(IR (8 RHINI II SIAII

Ml

ND

NF()1 RJVFNUISANDOIHIR(RLDIIS IOINCOM9 I

IS(

51

Yl AR

I

ND) I) II NF 30, 20(

Antic pated Budget Surplu. Anticipated Misce

ith Prior Written

ti

(or s

nt of

DI(,S

S

92800

711

1

8

Budget As Modified 8

92800

1,711

Realized

—

1,711,92800

8

Lxcess (Defteil) $

lit eous Rev nue Licen e

\lcoGtlie Beverage Other Fees and Pennit Inies and I o. ts Municipal ( oem In(rte i amid ( ui' mn Interest on lnsesfrient and Bolos Sewer Service ( ha 's

4. 60.00

I

lo

a]

I

Misecllaneou Revenue

State Aid wit tout Of ',ttin" \ppiopriat iii ante liiiliatis 1Hoi (ira U 1 cot titian idatcd \Suittt ipal 1)ipeit, lax Ralief Aid

n93 uO

74 6000 2o,n93 0cm

305

10700

305,10700

2

515346

(29 953 54)

607 209

15

62443 .18

24)

(t)

192

6,60041 8.24

17,22200 (50,487 87) ( 29,398 62) 500,418 24

8403,13073

383,60696

607 209 18 243,131 5) t,6" (2) ((I) 6 IitO.ttfl]t tt0

Ii

8,719523

7

8,01952377

14) (82

(tO

1

C

2cm

Itt (tOO 0(0 Itt)

'tO' "73 (tO OtiIlllei irital I net , Prt.eipta a id I t aetidir Garden State Iru t lund \Sunit.ipal Flonielat d S 'curity Awtawe Municipal State Aid

Special Iterrs of Reset ue Offset nith Appiopriat ons Public Health Priority Funding 1977 Drunk Dr to I nftrre ,e t I mid tin Dt. as' ait. Rise Iii, t loll Hod xl 'mm N St 'i. I t.''t I l.,alth landenit' I ion/a Prep fira"t in ma (mit (ii l'iep 3. eimi'.i1'rnr s lIr Pill Mete at I las NI It oiamtun ltu'i laid ,ioe I wi Rem. cxli nec I nmei cmi. s \lanag '1 Cii Assm

7243 55

2,69'.

54(100000

31,100 00 1

tOt) ttttt( 00

222

t

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ftoit ttti

(lea

ornmunities Progmar (omrrunimy Developmmment Block

,000 00 51)00.00

1,000.00

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arrow

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ant

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.15

61'

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I

\lutimu il i,il /t Iliane e I

3651 62

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515 (ii tnt Sate and S run. Spri it 01 14 (miiitt F nhanexd 911 (mia t Bids At into Re Oat r menf (oran(

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(Ri

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It

2u7

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898695

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I

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I

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(20 ti

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of

Revenue Off

t

with Appropria io

29

86920

0,000

444 10

14000 '.5

(ti

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12t

2tOt(t,t tOO

tO

I

140,00000

25745100

537243155

31,10000 4,435

16

184000000 ,222 tilt 1,500 itt) 7tt (tOO tO 221 (00 Oil Itt 1419° ((01 (to 5,00(3 00 3 ,000 00 I

45,6 449 612 I

97800 0000

150000) 000 000 (, t,(" 1'

(ill

8986.95

6819.20

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1)2 tO

149 I

tO

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21 7'.OOO

Sfiim,i

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5

6129 800

C

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7t,00000 22500000 16,141 92

Immmm

'

BR A(

((0)

'0)000

m

S

53962438

—

44(5.16 1

64372

01,

000,000.00 713.55 140,000.00 251,45 .00

I

(l.a e 1(1 P B

"

(tO

15372431.5

20,83100

I

c c,ninrummieable

Qif

12600400 2

C

i

000

149,'FN]O

257,45100 15,

I OtmI

Itt tiQ(t Ott),

713 55 140 000 00

Iota] State Aid witltou (3ff ettinti Appropriations

m

6(7) 023 ItO

12600400

2,000,00000

76 50000 v4 359

Om')tCCC

2

(5 1(0

m

St'

21t

3033,8 50

31

EOWNSHIP 01 LWING

(01 N1YOI

MLR(E19

(ERRI NI

El ND

STI IEM1 NI 01 RI VENI ES AND OII1ER CR1 0115 10 IN( OME ((ONlINE ID) 11S( Al YEAR I NDI 1)31 NI 30 2007

Anticipated Budget Special Item of Revenue esith Pitot (onsent of the Director nifotnt Etre Safe y Act Aelntimstration of Senior Cttieen and Vet Disec wit Payment in I ieu of 1 axes I lie I ollege of New Jersey Payment iii Lieu of Taxes Park Place Semor (it zen (aolc leesiston Franet isc lee Mercer County Impiovem itt Authortt Iransfer Station I aetlity lb t Bet cftt EMS Bil

00000

70

'1

120 II))

9

86,621 00

EboteIlax Interfund Revenue Ded
378,97000 12561420 47443596

fete fund Resct,ur

229,493.47

I

aptial

1

und

1

fbi Suppo

t

of Mun ripe) B

et

otal B sdg't Reset

4

771<

t

Iota

I

175,38639

32454 10476

I( 493 020.70

t6A93 020

48828 734 St

48947,12546

71)

4894712546

(35,569.45)

1144379

(174,6001)2)

(63,61896) 32 599,492.74

1

145

500(1599352

1,058 868

1)6

264,953 76

76 3

38798

913,48008

406 500 78

2649 828734.51

1458396 (200 561 89)

4 001)

264 95

$48

3,)

96 229 4'.)) 47 00's 1)7 11,77'.) 1,9

571381

(2,646 00)

262 021 II 34( 40)) 55

982,316 00

ditsto Iscome sue and Othet I redtts to Income

0 85

6')

Other ( iedtts to Income Mi cellaneou Reset ue Not Antic 1atM

Ictal 0th

6,695 42

9,320.85 60 000.00 83,975 00 I Si.) 28a.ft,

<'52 1 6 01)

141000.00

(Deficit)

76695 42

II )t97's9

1308 19

14100000 32,3

Subtotal General Resenues a e

7538639

4

I

474 4)5 9), 22° 497

00807

I xces

17499996

462 582 0))

1799 001< 1256142))

982 (16 4)

Rece pts Ito it Delinquent taxes

I

1

15 71<) 1,9

total Spmtal Iten sot Reverue

Amount to be Raised by

16041600

16041600 462 582.00

00000 32000

60 000.00 86621 00 118 n'G fir,

il

Intetltind Reset e (Itliet I tu ' cit 'e IVi lot nianc e & In peettoti Ir
I

7tt

603<0<) 0))

1

Re (tied

Budget As Modified

76

094728

S

1323, 2182

32

e

100 s

it on

\\

I)

Other Fxpenses Leeal Sers ices and Expenses Other I xpcns's

Fri 'ineerip( her'

iitherhspsrsc

Manm'emcnt Services Other Expenses Tax Assessment Administration Salaries and 'Sages Other Fxpenss i on (lax Collectior) ,'i,c Silirie' and isac a

aini ices E'spen e" Aud t Services Other Lxpenses

Silai,e'

Finj'icial

Othe,

Flec',s ns

Oil'cr

Sib,

Legislatisc (Mayor and Counc Salaries and Wages Municipal Clerk Salaries and Wages Other F Geneial lilt

WitE in "( APS' GI NURAL GOVE RNMEN3

(8) Operations

F's

S

\f FUND

F

SR ENDED JLNL 30, 2008

5,00000 40 000 00

40 00000

354,27" 69

38784500 387,84500

20,157.70

2113000

97,175.00

21040100 210,40100

2104010) 2113000

97,17500

16806500 5800000

16806500 58 00000

lt,S,ft6S 00 (ifiii 00

97 17S 00

33,30000

33,10000

33,30000

40,000 00

247,"22 00

5

00000

89240

252,014.00

12

5,000 00

22,00000

259,29800

252,01400

220(1000

31

344 67" 91

94". 30

260,71200

31

355 202.00

00

260,71200

10

5

355,20200

15° 5Sf

48,F5 00 11,34500

5

Paid or Chareed

ii(i

159,550 00

48,175.00

APPROPRIAIID Budeet after Modification 2008 Bu&ct

'e

XPENDITU RES S'SD 01 HFR CHARGI S 10 IN(OMF

FIS( SI

I

—

STATFME'\1 OF

(URRI

CO( NTYOFMERCER

TOVi\SIIIP Of EWING

5

5938

10760

33,567.31

2972.30

4,29200

9

0,52609 1,41400

1,

Reserved

Oxerexpenditurc

Unexpended Balance Cancelled

82

lii'

ruin

F

psi' (,en ra (uoserynient

Erisironmental (i'mlnlsSlOn Other I xpois Commission Lilt em Dr p Other Lap 'nses Recroation Commission Other Expenses Historic Presersation 0 ommission Other Fxpenses Patriots. Committee tSR O'p us. 'mists Bond Prursotim

1

Pubhc Defender Other Expenses lire Board O her Expenses Information 2echnology Other F xpences Municipal Land I. se Planning B ard Other Expenses \Ia'tel Plan Piopcual 0th so on no B mrd of OlIk i 1 I m dempation Boaid

sr MEN

NFYOFMEROER

S

ii NE 10. 2008

60000

2850000

50000 28,500 00

247 004.00

2471 00400

10000

500.00

50000

5

',Ouu0u

t00000

S,lOO 00

50000

500.00

50000

50000

,20000

3,20000

2376 198.02

5,100.00

2842426

423.00

33000

200.00

000.00

5,00000 3

000.00

64,830 00

6487000 6

64,830 tO

18)36000 16315669

16868 75

Paid or Charged

18336000

50000

2500000

after Modification

Budget

APPROPRIA FED

EAR LNDI-D

260)000

FY 2008

FIS( SI

OFF XPFNDITLRFS AND OFHER (H ORGES 10 INCOME (CO'STINUFD1

CORRENI FOND

(0

oF

______

94 728 98

75 74

50000

17000

202033

50000

814125

Reserved

Os crespenditure

________

-

Balance Cancelled

__________

Pt

151

F

Vs

5cr ices

0,013K" ic's', ,nd P,oad Maintenance and Wa'cs Other Expenses 5' chicle Maintenance SalanesandWaixes flther Ex",n'e'

S

IC

Sub Iota FubI c SaRi

Other Fxperses

Other Expenses Itousin5 Salar cx and

56

scntrn

C,laiic, and

ndVrrn

I

S

',Oasses ,ird

n,,

I

lIst

It (txH

tither

Or' 04 artrn.nt Sal cd

SAFETS Munictpal Court Salartes and Vs ad's Other Experses Pohcc Salaries and Wages Other Expen Cs

PIBII(

R

10

(1

Itt

(lIlt) 01

'0 OttO

"9400 80000

tIS

01

3(1 55t00 1'O S46 (hi

36600 15054500

115 ItO

(((fijI 10,139,354.32

2

2i,t''600 11" '4' 00

—

IS 000 P0

00

320,80000 15,86500

20,00000

540 76340 5"6 00000

229,73122

820 00000

oitt 00 5" (Pt 00 261

10,151 19800

2

"S 00000

7

1)490

2".800 00

168

775 60000 62 5000

151,39800

600

.00000

t5.Sutt 30

'

12" ft'S 0

Sto 56)

320,80000 1S86500

2000000

540,89900 576,00000

"820,00000 23000000

2

379

"'02' 00

1

120,80000 .86500

'0,00001

140,89900 676.000 00

a

79400 27,80000

579

Pa d or ChaQed

—

CHARGES 10 INCOME ((ONIIM'E B)

ENDED JUNE 30, 2008

AM) OTIII

YE SR

S

SPPROPRI SILO Budeet atierModtfcatio FY 2008 Bud7et

FIS( Al

St SIEMENT 011 XPENDIII RI

MERGER

(I, RRFNT Ii. AD

(OL\IYOI

IOVsNSHIP OF EWING

d

12.04348

60

268 "8

11,639 10

Re,ers

Overexpenditure

_______________

Unexpended Balance ( ancelled

52

_______________

ITT SI

51

SN

'ER VICFS

,i

Oth,r

Sal,oies nd \\aess

H,. tith

Sub Total

11.

ND

01 HER C HARGI S [0

11

I

tim)

P,mduet

00

9)00

5000

126,147 "4 158,605 49

30,00000

945,2677

76,18300 21,00000 26151 00 1)3 6S0.00 18,859.00 50,000 00

01251400

00

126 151 00 193 65000

859.00

"6

30,00000

18

8,85900

1st 76 i' 21)0

2200000

22,00000

istO 00

22,00000

39(00.00

2

39,00000

1(16,37600

106,37401

00 19,362.53

00

T,000 00

37')

62s 00

10500

Paid or Charged

((ON I INI ED)

3900000

36,500 00

342

2,6"3,834.OO

2 mUtt

'N

387 0800 80,625 00

after \Isdifis.0on

INC O\11

________________ _______________ ___________

106,31600

3650000

342,79.OO

2,713 834.00

20o

STO 5)

387,108.00 80.625 00

FY 2008 Budget

APPROPRI SI) Ii

YFAR ENDED JLNE 50, 2008

RI S AND

FISC FL

[All 'sTUNT 01 FXPI ND)

Health and Human Sersices

Otl'er Expenses Ewin" Concern d ('miens Other Fxpenses

Ctiiiti

Animal Control Servi es Sa aries and Wage Other Expenses I ownship Physician Other Expenses Senior Cin"ens Salaries snd \\a es Other I ssine ommun Cenler 'at flu, ,in5 'Sacs t Ii her Ext

Pi8'la

IH AND HF

Puhli Vsorks

Buildrng and Grounds Sa ar es and Wa"es Other Fxpens So) d Waste Collection Salaries and Vs ages Other Expenses

S

WING

OF MERCI R

('F RRF"sT

COT

F

_________ ________ ________________

IOVsNSHIF OF

_____________ ___________

66,98723

35,04451

326

14,80000

1.99

17)3747

Res'rved

Oserexpenditure

-

Unexpended Balance Cance led

Othe'

S

hues and " ,s

es

Details Salarics and Wages Other Expenses

Contingent)

Operations Including ( ontingeni usithin "CAPS"

ha

ATI

I 555111Ff' t,'r Open Positions & 'sba..e Ad)u tntcnt

F DISPOSAl COSTS Landfill Other I'xpcns's

ANDFIII SOLID WAS!

I

I

Recreation ard Education

1IIISINDBEIKPERcIIMI" til,t,,, I' irtud ' Str,,' 'lit,"

OIlIER

I

1.TI

Other

SalanesaldWa7es

PARKS AND RECREATION Rc reatlon Sers ic"s and Pro 'ram Salarics and Vsagc Other Expcns' Park Maintenance

S

MINI 01 1

S

215,41" 00 — I

15.290,181 00

5.785.0"8 00

15,217,4)600 5,897 761.00

Si,')'

14,42)""

"3

Al

20.431 860.76

,575 75000

21,075 25900

75000

21115,259.00

S"S

178,421.99

22445346

1

1,318322 00

1,215,43700

657,00000

1,575,750.00

1,318322.00

I

657,00000

—

—

—

—

t.ttt

852,43700 36864.77

r

15'.41"00

552,41'.OO 101100

268,70000 2' ,420 22

o5 "11000 2" tititI 00

29000.00

268 70000

af er Mod fication

APPROPRIASED

FY 2008 Bud7e

—

151.

Paid or Charled

AND OIHFR ChARGES TO INC 0511 (CON I

FEND

FISCAl YEAR ENDED 31. NI 30, 2008

XPENDITLRI

(IRRLNI

(01. NTY 01 MIRCER

01 EWING

ED)

779.78

460,903.96 182 494.28

643,321 24

3701501

28 475.23

8

Resersed

Overexpendtture

___________

1

n

Canrelld

57

)

it

ai'd

,llutor5 Fxpcnditures

(2)

I

s

F

rcs

y

'1 mi

ii

I

I

55

'tIm

,

1

S

I,

Other

F

xpense

S

y

iont',

S'ha

B ard

Sma

-' '

eo Costs

Municipal Purposcs within "CAPS'

(II I) Total (Tencra Appropriations br

ml

RR[\I IU'sD

\I VI AR I

NDFD if 'NL TO,

"1500 'ti 00

1,0

192800

466,89697

,52 ,562.94

22,381, 69.87

1,265.9108"

"23 Still 00

lIT 1

.50000

liii

1011

928(0

466,896 9"

.2",562 94

22,381,1698

l,70,910S7

76

4t

—

839,852.45

466.89697

7,527,562.94

1,294.99981

752,58894

MS 295 00 114,! 600

122,939.87

122,939.8

122,93 .87

535

122,939 8"

122,939 87

—

Paid or Charged

122 93( 87

A

((ONlINI ID)

_________

TO INCOMF

2005

S

'PROPRIA lED Budgct at er Modification }Y 2008 Bud 'et

USC

\I OF FXPFNDIIF RLS A\DOIHLRCIIARC,I

ir I 5iatutuo' hflisip'l I iihiii C'SPS

Municipal wi Dii

s'cnd tOts. \1

Ic' il licler',,

mmmsm,

S''

P

"1

l,n'mr

I 'r

"sm,

mOnt

Oihsr

2nd

sc1

lion

Social Securi

Al' \\ us r per Local F nance Various items Condo Law I rash Remosal

iis i

PIRS

P1 RS

to

SI Alt TORY EXPI ND! lURES

Sub'To a! Deferrcd Char,,es

Oserc'spcnditu e of A ,propnations

(I) DIII RRLDCHARGES

'CAPS

Dels'n

(A) Op

(I

STAIFMI

Cf

(Of\TYOI M[R(IR

l'sG

_______________ ______________ __________ _________

10W1\SHIP OF

___________ __________________ _____________ ________

654,232.30

10911.06

Rcscrved

Overexpenditurc

17207557

I.. nexpendcd Balance Cancelled

i

r

,ro

i' I-lea th

penmi on

ihilit.

Sub Total Ot er Common Operat r g Function

i1

I-

Ii

St

I

Einr

S rb Total

Public Safety

Rs'ircment System F \l'enser o,ee' Rd rem 'nt Ssstem

"alirie, ird SOn's,

iher

S cc and F reinen

I

INTE RF OF AF Mi NICIPAI SE RVI( F AGRLLMLN IS tin Other Experses

E

I'.1ii.e

Fire Protect on frch Foot (5i5er I sp.r i.' Fr 1' t on -I', I-Id ar's

P['BI IC SAFETY

Gene

Insurance

I

MY

F

WiNG

1

Ft

Nil

OF \41 RCFR

055 \SIIIP 01

4000000

370.00000

3,355 357.00

3,355.357.00

370 00) 00

4 3,108 00

"3303400

413 108.00

173303400

665,21500

3

370,00000

35700

413,108 00

I, 33.034 00

665,2 500

94 00000

94,00000

94,000.00

66i21500

45000000

1479496234

40 000 00 944,85000 4.615,80000

450,00000

1

14,99203791

9448500) 4 700 80000

Paid or Charged

450,000.00

t499,.0 79

4

40,00000

944 85500 700,800M0

'Ct

'erModiirrtii'n

Bird

sri n

SR ENDI D JI.NF 40. 2 08

\PPFP iPRI

SI YF

FY 2t1its 0 2

FIS(

SISITMINT OFFXPI NDIIF RFS SNI) OIIIFR ( BARGES 10 INCOMI ((ON] [NUT 0)

I

25,00000

25,00000

Re erved

Overexpenditurc

____________ ___________

172,07

57

Unexpended Balance Cancelled

52

________

.V".I

rank Or

tr

'IL

F

F.

'vi

itt td Grart

Act 01

0

"

1

I

at ton

'I

to

tnt

t

it '

It' RI S ET\L

Letca' HoaltE '.,ar,

I

S

Ptthlic and Pr sate Programs Offset

lotal

Operations Excluded from CAPS

F. t
Sub

to

Fttnd t.tr Ut

Recycltntz Tonnage Grart Sprint OEM Grant

lobacco Age of Sal

N

\Iut"ctr'a Atttsn,.'t,rart [Fads \rmtat Rep) it anent

Pandenutc

IL 1',!)

OF MERCER

t" 33300

223 00

I

000 tI) 000.00 eO,000,00 5,000.00

9)000

61297800 1.500 00

612,978 00 1.500 00

33

21.640 839.01

2,915,444 10

6,207

21

75922996

3,036,83505

21,562.15439

1033,83505

a "tt"

I" 14102 11-

23

stIlt tttt

0011

)t

"'ttOO Fa,t

It 14102

1

23s

9)000

4't(otO

tb

6,986 000.00 05

715 5)0

S

21

21 77000

1

45,624.49

612.97800

6,000 00

46,62449

3,651

62

OttO '-tt'

a

(1(1

5" (St t ttt

S

tt(tft

00000

tt0 tflit

5

Ott 0 "ft 00 Ott

tt0

(10

64o tOO

6,869 20

840,000

443t.16

1"

3110 00

8,00000

8,00000

( hat 'ed

4,435.16 00 Ii sft) 'Ct

31.10000

1

or

"t'.t)OO

I

00000

378,000.00

8

Patd

500000

ft

Bttstaet

Icr Modfica ion

a OttO Ott

a

25,000.00

Reserved

________

fF5010)

'0° 00

2,869 20

.840 000.00

20531.00

3'8 00000

.000 00

FY 2008 Bud"'vt

4PPROPOI \TI'I)

FISCAL YEAR [.NOLI) iF NT 30. 2008

SI A [EMENT OF LXPI NDI It. RLS SNU OIlIER ( BARGES TO INCOME (CON

rtctpal Serstcc

PRIIUK 5516 ('FFxE

'.p.n'.es

t.yrattt

1

Interloca

I reements

IkaltI Prmrtts

PIFI\ SI

Sul

Othe Expenses

SHOPS Influenza Pr paredness Grant Infrastructur' Prep & Em r''cncy Respons' Merct. At rtrpmuntc tt'lc Div. i.e PEP B (rant BR-st "l'e 4. "v. ittO in'cret,'tc rIana 'etnen' Ststrt2 tre Grant ir tnt C kan C ommut'tttcs Ret v.Itr ni Ott', C (or itt to nmul Its NJ ['MS Grant

COPS

s

PuLl c

1.

LI tO 6. L

I

°E I-ti

Nur es

\I'v

CURRENT

COL

lOSt NSIIII' OF EWING

______

Overexpenditure

_______________

(

.,nretlci

172,07557

Ba aree

s

nd

F

SPS

—

-

5000000

I

'i tire

F

i

Lu n

\tmili,,ri aimo'e

ext

from

'(APS"

from 'CAPS

lotal Defer edCha "es Municipal Exclud'd

Em 'or en'

riier"'n(\

I

aid Inie

ens n ri'r I nnripal and Interest

F"

for Principal

ousro

TOtal Mw"cipal DON Sersi,.e

1

-iso P

(L) Defened Charges Municipal Excluded (I) DFFF RRFD CHARGES

lnha',t

F' sr'

i.,rleit T

N

S

706622.00

32,20000

674,42200

706.62200

32 200.00

67442200

't,7an,l'76 as

'Mit 371547

1126553 289,415 88

l2650

289,41588

I

12,655.11

7156 en

70662200

674,42200 32 20000

l,72i

270 805.79

I

828

1626 159,58902

5000000

215.00

20 '116 939.39

05

har"cd

7958902

ens

00

094,01496

C

828,71626

21

\loditication

ILl)

o

S

Interest on Bond

2,350 000 00

50,00000

665,215 00 2R9 5 62401

t

\PPROPEeI Paid or

AND 0111CR ( IISRGFS TO INC 0MF ((ONTINIJFD)

ISC '0 YF AR ENDI I) JLNI 30 2008

S

Ui 20(8 Budg

F

XPENDITI. RI

2350 00000

Oil

ru'o

ML RCLR

2,350,00000

D) Muticipal D bt Sersice ['xcl dO from CAPS Pa'vmcnt of Bond Principal Pamnent of B )nd Ant ci af on Notes and Capital Not

(F) (apita Improvemen s Fxc ud 0 Born Capital Improve trent I' nd

Salan Oihe

SI SIFMLNT

CFRREN1

(Ofl4TY 01

lOVt'xSlIIP OF FWIN(

2500000

Resersed

Oserexpenditure

5

,8 610

1720

(11)

57

Unexpended Balancc Cancelled

ci

ttgm

list ii t

'

FOuled

Fj

Total

Modified

Appsispnanons

Ps dot

Total Muricipal Expenditures

I

Fbi upst ip 'ndilures

Bud4et as

S

I.i.t nel"ns

E3

0

Floor NJ'

FApt

total Gencral Appropriations

propi

I

(1) Subtotal General Appropr attons (M) Reserse for I ncollectcd Taxes

H

Si'

Ii

FMF\1

pal P irpo 55

ST Ft OF I

ND

R ChARGE

El.

MFRCFR

S

S

48,947 125.46

118390.95

A

5

S

5139 30

45n56,430 50

6")

Rescrscd A F ncxpendcd balance Cancelled

Paid or chargcd

48,828 734 5

S

5

48 07",l30.50

S

48,94", 125 46

S

848,828'0451

nt'" lt'

54

26.040,542 "7

barged

513

8

Budget

after_Modification

00" 35 309 727.16

48519

1Y2008_Bud"et

I

APPROPRIA ED Paid or C

10 INCOMI (CONI IN!. ED)

FISCAL YE AR ENDED JENE 30 2008

XPLNDII I. RFS AND OIHI

CIJRRI-N I

(OLAlYOl

I OFF \SIIIP OF EVi NO

___________

00000

45

113

100,655

sO

48,077.130 50 67°,309 30

A

679,309 30

6"9,309

25

Reser,ed

S

—

Overexpendttures

_______

S

685 66

190,685 66

190

190,685.66

Unexpended Balar cc Canceled

02

54 4 63

General Puipose Omitted Taxes (N.J S.A.

Tax Yield

Local Purpose

Tax Levy Local School Distnct Tax County Taxes County Added Taxes

/$JJai.IELRf

A

8

1

et

S

scq)

I

576 56 75 300.15

12500

879516,036.02

76,123 10

79,957.775.87

S

79,957,775 87

F'v 2008

36,930.74 79,446,450.11

4.808 92 10,794 05

41.467 93

S

FY 2007

S

17,052.20

92

17,052.20

4 SOS

FY 2006

1

FY 2008

10704,05

S

7

Balance

and \dded Takes Adjustment to Lesies

\

*

917(1

438,083.19

438,083.19

S

71

79 957,775.87

16,778,774 16

63,179,001

$ 79 957,7 5 87

5

8

S

Due from State of N.J Senior Citizens and Veterans

FISCAl YE \R ENDED JUNE 30, 2008

8

S

Collected

2007 2008

30,319.24

2,765.42

*

30.319 24 S

$

Transferred to Tax Title Liens

276542

Adj ustmcnts

ANALYSIS OF PROPFRTY I AX LEVY

CURREN F FUND SCHEDI. LL OF TAXES RECEI'V ABLE

I

OF EWING

OF MERCER

1 OWNSHIP

F\ 2001 PY200S

__________________

S

$

S

$

79 446.450

11

"9375.rO2t

71,179.90

A

52,225.94

45,688.75

6,537.19

6 30 2008

Balance

Al

_______________

TOWNShIP OF EWING COUNTY OF MERCER

(URRENF FUND SCHFDUI E OF

lAX 3ITLE LIENS RECEIVABFE

FIS( AL YEAR ENDED JUNE 30, 2008 Balance

June 30, 2007

A

$

253,691 30

Increased by transfers from

faxes receivable Other

3031

Subtotal Decreased by (ash receiptS

Balance

June 30 2008

1,257 94

A

$

282,75260

44

IOWNSHI> 01' EwING

(01 N(YOFMER(FR Cl RRFNT hUM) 5(81101

1

01 APPROPRIATION AND ENC1.

RESERVES

FISCAl YEAR ENDLD II NE 0 2008

Balance 6 30 07

Appropriation and Encumbrance Reserves Other Expenses Municipal C lerk General Administration Electrons Infrirmation echniloti) Management Sr ' ice, A'iri,inrstratror I a' lax (olleetto Buildmg and Ground I. rilirrco and Bulk Legal Service Recreation Boa d I mployce In, uranec

273898 22,11303

S

1

9

We

i

Penn

1

ri

Iciglt

ompa

(

liii on iii Ra fUr t entri

I

I

2461,98 1,16774

116774 4000 00 9000 131067

4,000.00 90.00

55 758 93

39

40 065.96

40,065.96

90.51)

90 50

90 50

13516064

22 526.8C

22,52686

19,240.38

19 240 38

300000 2,000 00 26.18914 624 28 34,245 57

i

31848

1848

4.1)51 72

3405172

1,32911

any

ompan)

1,329.1

231 64

6

61

329.13 232 3

1

232 13

61

It

1801)0

18000

Sfl rv I and Real M.ririt ii lire

22,41493

14,42779

Vehicle Maintenance

37441 44

2e

vices

29 948 64

ii

14,42779 26 108 )4 10,85805

landfill Solid

180

Wasic

[ii

Balance Lapsed

It 854(0

1,31067 55,758 93

luc l'rr'scrtiuri

Sen

Adjustment

256.52

1,

2,46 98

680 90 9000

5087

Emri "erxo Medical 5cr sec I

Disbursed

II

998405 156,56299

)cpai to icr

U

25652

S

7.500 00 16,911 21

Woikc.rs (omp Self Ii su ance General Lrabrl U Self Insurance Police

Balance

after 1 ransfei

130,40546

liosa Coo

Solid Wave rilcctio P 11 a Health Sri ice Animal C nor il Sei sice

1,240 01 24.08 .03 4,75654

ownshrp Pho ic ian Recreatroi Sen ice and Ingrate

1,83333 II

C

I

16619250

22 733 05

22.783 05 5 903 09 1,833.33

1

1

1

Irircrlocal Services

4

869 46 000 00

48506 01.45486 4031 54 2882271

hut lfvdrant Chai1e. IncItoot Charges Municipal Court C. ondo Ii ash Reniova

21

5

1

061,680 I"

833 33

314510

.145 10

8180(18

8,180 08 37,975 25

7

975 25

1

33 Sf 869 46

733.56 1

1

86946

4 000 00

4,000 00

72951 14 890 3(

348 890.36

171863 7673423

76,734 23

72,951 14

34

S

24(11)1

1

5,90., 09

1

HIt itlieratror

94

lcd 19250 241) Itt

Park Maintenance

Ewini. Senior and C ommunriy ( tr Pairrorrc C ommissror

10%

elliS

061 681) 17

1,

S

1863

106 6801"

5

5

45

FY 2007 FY 2008

COMMER( IAL

FY 2008

FY 2007

FY 2006

FY 2005

$

(001)

A

17,627.64

$

273,684 17 787,361.20

6,600,418.24

6,514,92913

5,523,131.87

17

(11,075.15)

(172.92) (10,902.22)

3,83916 4,83070

2,688.83 3,441.24

1,30750

133.57

2,771.75 3,655.83 4,027.25 5,731.74 5,453,883.76

S

FY 2004

$

S

FY 2008

Collections

FY 2003

S

$

FY 2008

Cancelled Billing Adjustments

FIS( AL YEAR FNDED JUNE 30, 2008

1,307.50

FY 2002

FY 2001

RESIDENTIAL

Year

Balance June 30.

FUND

$

S

Tax Titlc. I

..

Transferred

S( HFDF LE OF SEWER CHARGFS RECEIVABI F

CF

COUNTY OF MFRCER

FOWNSHIP OF EWING

5

$

85,283.31

191.39 466.53 84,569.47

55 92

.,

Payment Adjustments

S

$

A

6,346.69

214 59 379,47 1,194.65 4,419 14

138.84

Balance June 30, 211(18

A-6

est Partnership Program

tIe1 B

5

i

F

sr I. oinnli'.oon

er

k,id

I

Sheet ip nip Grant (I, sr i'

Total Grants

Other Grants Sprint OEM Grant Total Other Grants

DO

Livable Communit es Drunk Driving Enforcement Fond Emergenes Management Mercer at Play \Juniiipal All) ince Giant NI Slaniifacturc f-MS Ni St 55 ,ucr Reiulation Grant NI fran,poiiatii'n Trust Pandemis lnfluciz i tnIi'rrtruciius Prtp A Emcrgenc) Response Public He ilih Priori'y Funding Iteere irion liar Peopie with Disabilities Recycling Tonnage Grant Safe and Secure Small F Siren l'urur" P1 inn ng Grant (MacIcr Plan) To'-aecc Age of Sale Unfooemcni Total Federal and State Grants

Delass ire D I ,o ire

CUPS in SHOPS

Con'n Di',c

C

0130 - ear I CDBG Year 3 CDBG Year 4 (DBG Year 5 C can Communities Grant

BR At

Housing UJIMA Rod, \rmsr Replacerrent Fur

5'

S

FE

FISCAL

S

629400

II))

1)11

lift

2500

A

306409112

3064,09132

522 30

3,419130

283,900 00

5,15500

6134100

51)1

L840,000 00

45 06258

L'S 50000

S

OF

(10

430

16

Ii

3'))) 5—S

5

$

50000

tiQ

iii

4')

1

33

025,49082

20'

20"33

1,009,28349

1,500 00

60,00000

16, 41 92

3110000

8

45L00 1,50000

191,053

1

u3 113 id 500 (It)

4415 lb S il)

6,86920

5,1)0

1)123363

203,211

45 162

8,986 95

173

16

)

$

16

5

080

92

118.39095

1

16 14

130000 1026900

17,22200

21

4,43516

4,00000

41,9'2.87

-

Received

33

S

S

FY 2008 Appropriated b5 40A 4-87

30, 2008

20 '3

18,21

(10

60,000 00

20,83100

225,000 00

1,50000

(ift)

OPti (it)

840,000

35)921

1

(1"

If) till

2,86930

S

1(15)

00

'1100

I)))))

1)31

304'

203

S

Realiced

\ EAR ENDED JUNE

DERAI AND SEAEE GRANTS RI CEI\ ABLE GR8NT FUND

Balance June 30 20C'

SCHEDULE OF

CURRENT UND

COUN fY OF MERCER

IOWNS1IIPO EWiNG

S

$

Deleted

-

.840,000130

1,84000000

1,840,00000

I

& Cancelled

5

5

00

3)) (1(1(10)

522.25)0

341900

8 771

1,15500 315,84643

76,000 00

88,63734

840 000 00 2,500 00

00

3,232,435.55

1

F

205,489 00

91,04338

37,000 00

o2)40t

Balance June 1)) 31a)5

F

OrFn C

5,dnr

H

Li

('n

F

'ar.r

ir

r

S

S

-

ii 6'n F'

'rir ('i-ri

Fr,

'firs

S

r hi' H 5iik

SFS'L

S

In

Fri

F

'H (3

iF

r

.,fls

F

F S

I '

F

Sr

rfi''L'aL'

Ar

(l''rF

p is 6F,Sp

a

Fs

r'L

if,'

(OS,

sr

15' A

7

.0 F

ri

iF

rI'

Fan'stdss'rr

r.

c'P

S'Frrp'SFS

i

"

V

(HR

Si

''sr

F

'5

kr,rlu

'F

(-9

I

'P.s

our

F

S

19-i

BR 68

0'

P

RH

99

3,165

0416 '2

5.485

F

4F 383

3

93498,0) 9'

9

6

us

FFF:

305)

(a

6

S

6

-686

00

F

562,3r6.F

F

29(544 (0

""0"'

'9Fn,444

6,23

F)

Raid

9

S

RRFFF)R

ransF rrrs

(si

F

P08

(.4

((Si

FF832

A"A

FF3

F5

iS

44'

A

08SF

9'

0

FFF

6

,r

5

S

ANF)S

6

a

s'

Sir,''

69

4F!_OL_"

-'

(FUR

is.

is

(FF3 6

F58 55

29.5)609

F

HF

14000

8

''FS(

F1'''

45, o4'SO

4

52530'348'

9 2

Si

spufldsd

(FF60

S

$

F

8

840,

'000)

10 'S

n.J

FSsFsicd

5

S

64F444

64F444

64444

6

36

"S

98'

4

5

9

'I'

9FF

4)0,3 4

rsF4

''8

564SF 544

"fir'

'445

464"

''4

4'

18380

a48 4

''4%'" "4'

F

.155

1SF,'

8

'4

F, 9'F 2,F57,"FS

$2 38208,2

F2F'5SS

S

OF EWING

COUNTY OF MERCFR CURRENT FUND SCHEDULE OF UNAPPROPRIM ED RESLRVE S FOR FEDERAL AND

S I ATE

GRANTS

FISC AL YEAR ENDED JUNE 30, 2008

June 30, 2007 State Clean C ommunities $ Public Health Priority I unding I ohacco Age of Sale Enforceme fotal State Grants S

3,651.62 10,269.00

420.00 14,340.62 A

Balance June 30, 2008

Appropriated 5

3,651.62

S

..

10,26900 420,0() 5

14,34062

S

A

49

tic!

(ash Lquisalen

F

NDB\LANCE

\BILITIFS RI SLR\ ES AND

ahilne,

I

'-late i,' '-co leser

F qins

alent,

' e

tc'r Lii - u'iihi —mid

LIABILIIIES, 'SESERSI S AND FUND 01.1 ANCI

Oilier! tterfunds Pas able

Re-C s e

(hl,rr Depc N Dec N' Stile c'b Si 'I Other I ablities Interfunds Payable to ( urrent I a td

I

Prepad crc

0th

lntertin'd Receis ,ihte from Current Fund t ltiLrfc,.d RIcer ible

ihlr ant tither \sscts

ah and

Re. e

(

I

siei'u'id Pi' able t urrent Fund 0th nterfu Os P vab e

ciiI Cr

ic S

Re er e ii 2 Orhei Dep r- 'is

LI

Recetsablcs and Other Assets lttterlunds Receivable front ( urrent Fu td Ot icr Intetfund Re cis able

(ash

ASSE IS

$

5

5

S

S

5,

S

lb

3

10)521 416'O

1

0 73

4,806,00 73

1(9)3604

3,41610

4,393,246 68

3

48066

5

2008

1,7846

0

-o

'2985

3°816

,398.46

Dl

B-'

S

S

5

S

S

S

S

S

'or

14'(

I

8,384

32 1"

1000 Of

10,1)'

63500

2007

'l

ti)

41

4,°6 ,396 49

7111,341

N'

2,897 70

18,19701 3 00

B!

its B2

-1)

00

7

18,3847

I

'-'

18)0

'00

4,967 39640

Anima Control

F 35:8

17

I

)00S

STATEMENTS 01 1.551 IS.

__________hal

8

5

I I

I

1

t

'It

0

'008

54)0

48

8

8

8

S

Self lttsura ice

IENF

317,183 28

18,

III-.

' sF

1

'2

12,22511

3846.58

.485

1989330

07)25 If

I)' '25

1)

5

5

S

S

8

193 14

4451,800 34

109,s3604

4,06'

280,071.16

4,451,50034

Ot er

S

5

5

17

o

000

53s,s)s 19

1)174'

4,230 07660

56,315"

4,845,109.95

1,00000

lOO''

4,833,537 78 53500

STATU JORY BASIS

4451 80)34

'0

AND II. ND B Al AISLE

ti—

551' Itt FR

VSD 7)0

IS, RLSERVLS

S

335,937 48

'08

l\BII

It

_____________

5

S

5

153445

1,53445

L53445

B 3

5

S

S

Public \sststai c

1,53445

'00

1,5866

I,,866

l,,86 6'

200'

B 3

B

IOWNSHIP 01 LWING

BI COFN'IYOF MERCER

IRusi I1.NDs S( HEDUI F OF

OlDER RESLRVLS AND SPF(1A[ DFPOSITS

Balance July 1,2007 Tax Collector's lrust Parkmg AdJudication I 'a nip ( oniinunity Centei I

Route

31

1,

3,245 1

rust

Recreation Payroll Tm t

(ommunity best iroi iinei ital ( on muss iii Altoudable llousmmig Duselopmcnt bees Anon Sla'liei Donation llr'nielancl Secumity Donations National Night Out Program II

alent Show Program

36,859 50

3

1ncl,mnned

Happy

ummd

I

unIs

rails Street and Sidewalk bund

$

1

00759455

June 30 2008

109,359.15

8

3,409 41

336.12

,49 15

"

346.15

54726

-

3,547 26

23,681.61

11

1,15000 -

23,681.61

53 716.64

10,19600

2,280,64891

3,231 337 53

20996787 546 18950

23321053 45835884

27 334 14

12,04421

25,61641

13,761,94

23,977.27 134115641

24534699 18209,31396

178,510.19

90,81407

18215,78492

10.372 (2

37,81500

42 358.70

3m

ti

63

91264

-

1,833,61522 343 17840

3,678,371 22

757,839

24(,

17

400 00 1

4,bltm 92

4924.41

549 4()

450.00

90.00

7,509,22

6 8%, 94

6 312.59

( 45n

3,735,5

('85 31

1

6

53000

40.00

40 00

49,44595

509 919 93

524 16

154 884 87

69,961 06

407 719.15 11,155 60

8

13 1

496.08

2,897 36 -

81,43683 162,528.59

154,65469 12315 81 55445

323 025 52

12,315 87

52.22

40500 14493 13575 00

10921.00

42 571.00

8 4 323,644.57

824 963,383.62

B

477,92842 88044

586 67

1,711 00

I

034,10987 1,48260 90940 45662

77009

1,456 o2 5

82% 92

S

('('

1%)

31283742 1

Scoreboard Donation

1

009,29865

5,626 62

Patiiotic ('oninnttee Police OfEDuty hirployment Self Insurance '1 rust Wnmkcrs' I omp SelUlnsurance '1 rust - Sell Ii Animal Contiol 1 rust Public Assistanc,,. [ru t

1

164.00

ns

1

8

Disbursements

11

rust

Project

Zoning Trust MunicIpal AllianLe Devclopcis Fsciew Perfoimance and Insp'ction Developei's Escrow Review Uniform ( oiistru,,tion (ode Asset I urfeiture Trust

F

10765505

Balance

Receipts

9

1

11600

304229

-

121111(1

t

82489

00

1,575.0(1

00

52,321 00

781 51

8

24668

4 B

51

I OWNSHIP 01 FWING 13-2

C01. NTY OF MLRCER

TRUST FUND

SCHEDULE OF RESERVE FOR DOG FUND EXPLNDITURFS FISCAL YFAR ENDED JUNF 30, 2008

B

$

Increased by License

Decreased by Expenditures under R.S

I

496 08

11.155

6()

24,651

68

12,315.87

11

Balancc-June3O,2008 I icense

13

1233581

B

ees Collected 2007 2008

S

10,37320 11,155.60

$

21 528.80

Note. R,S 4:19-15 11

.there shall

be transferred from such special account to the general funds

amount then in such account

special account

which

is

in excess of the

during the last two fiscal years preceding

total

of the

municipality any

amount paid

into such special

TOWNSHIP OF EWING B-3

COUNTY OF MERCER

PUBLIC ASSISTANCE FUND SCHEDULE OF CASH TREASURER

FISCAL YEAR ENDED JUNE 30, 2008

BALANCE - JUNE 30, 2008

B

ANALYSIS OF DETAIL Public Assistance Trust Fund#

$ 1,534.45

2008 I

51,534.45 B

2007 S

1,586,67

CHANGE $

5222

B

53

I0VVNSHIP

011 WING C

COUNTY OF MFR( FR

(iENLRAI CAPITAL 11 ND STA 1 EMEN IS OF ASSL IS. LIAI3II II

IF S

ND BALANCE

RF SFRVES AND FL

Si \TU1ORY BASIS June 30

2008

Reference

2007

AS SF I S C- I

ash Grant Receivable - Environmental Infrastructure I rust Lease Program Receivable Due from Performance Inspection I rust I und Deferred Charges to Futuie I axation Funded Deferred ( harges to Future Taxation F nfunded

C

951,438.47 287,292 00

$

(-1 (-1 C

S

1,664,238.36 287 29200

331,11689 5,000 00

1

21

C-2

1

669,016 00 757,500 00

24 314,848 00

807,500.00

S

24,665,246.47

S

5

18,289,000.00 807,500 00

5 20

27,409,995 25

I IABILITIES, RESFRVFS AND FUND BALAINCF Seiial Bonds Bond Anticipation Notes Other Liabilities and Reserves (jieen Trust loan Payable NJ Fnvironmental Infrastructure Tru Reserve for Encumbrances Reserve for Debt Service ( apital Improvement F und

C C

2 ( 4

C-S t

C8

Loan Payable

2

Cl (

Improvement Authorizations F nfunded Funded Due to ( urrent Fund Fund Balance

-3

(-I (-9 I

(-6 C

1

6

55512700

655,1 7800

824,889 00 135,102.53 23 255 54 12,500.00

3,020,670.00 337,203.66 23,255 54

187,500,00 21,333 37

267,50000 1308,65555

12

(-I (

1

639,000.00 807,500 00

50000

229,493

C7

109,039 03 $ 24

665,246.47

109,039.03 5

27,409 995.25

54

TOWNSHIP OF EWING C-I COUNTY OF MER( ER

GFNERAL CAPIIAL FUND

ANALYSIS OF GENERAL CAPITAL CASH AND INVESTMLNTS FISCAL YEAR ENDED JUNL 30, 2008 Fund Balance Capital Improvement Fund

(,C-7

S

C

109,039.03 12,500M0

Improvement Authorizations: 01-28 Various Capital Improvements 04-02 Various Capital Improvements 04-14 Various Capital Improvements 05-28 Various Capital Improvements 06-22 Reappropriation of Canital Improvements Multi-Purpose 06-35

280,263.35 277,994.96 3,494.36 78,891.79 18.1 88 91

12,500.00

06-35

Multi Purpose

237,500.00

08-06

Multi Purpose

50,000.00

Grant Receivable - Environmental Infrastructure T rust Reseive for Encumbrances Reserve for Debt Service

(287,292.00) 135,102.53

C

C C C

$

951,438.47

55

Various Capital Improvements Various Capital lmpro\ ements Various ( apital

06-28 06-35 08-06

Total

Improvement Description

Ordinance Number S

C

-

237,50ft00

570,000MO

Balance June 30, $

C-6

950,00ftOO

2008 Authorizations

$

S

Principal Paydnwn

FISCAL YEAR ENDED JUNE 30, 2008

SCHFDULE OF DEFERRED CHARGES TO FUTURI TAXATION

COUNfY OF MFRCER

TOWNSHIP OF EWING

-

-

$

S

C-3

-

-

Bonds Issued

UNFUNDED

$

5

C

570,000 00

Balance June 30. 2008

C-2

(ON \SH

SI HELl 11SF

Mall

)aIeo undo

R

I,

OF

YE

(

02510)

(APIL

(ILNERA

SERIAL RON )S

11

40

lr

,s,lls

05,11)1

4

I

1

FUNI

AN END8 1)11 NI 30 2000

Is

us,

I

IF

at Flu

1st

(SI 'Ia 06,1

'4FRA

AL

01 (WING

TYOI 'CIESR(ER

COl

0

F

45

BalauseirncO,260 92

1)

(1

10

0

4 S

C

41

S

III

I

111

sd

00)))

Ralanssl uu (0 2(108 7 5) 0 10

0) I

II

II

16111>1

I

IC

4(

Ia

4

182

1)11

S

I

CS

01 2 1)

I

411

1141(1

I

2

1

I

5

08

(00

03

(1)11101

IF

2

I

20>)

Fe, ',

Rs (1111 1111

1)

I

45110>

0(3 20)4

N

I 5141

1)

(4

04

9 0

06

6

1

I

11

4120

45011

0

000

I

I

5

0)

08

'

0) 0

(193 6

31)

19090

1

I

101

00

I

(111 1

5)89

1

00

31

11 11

1(10

,4

1

(0

III

S,II,II

II

(0

4

III)

1

56

5

4>1)

11

>5001 5000

'1)1

'

111111,1

2

1

0)9>

5

1001

>0

I

'01'

11111

081(1000

>

1

1

4)

9

1

3

1'

4910

91(1

40)00

3112

4001

31

40)0

3

9

401

9

1(0300

3114

II

9(11

4(131

4(1 206 9(1

0

S

8

2

(50(0)

(81283000.10

57

\uniher

On-35

Various Capital Improsements various Capital Improvements

ul

1

Date ol ot Onema

Ordtnance

Improvement Descnption

SHIP OF EWING

01-30-W' 1

1

1-08-08

of Maturity

Date

3 o

41°o

Interest Rates

Balance

S

C

00

June30 2007

ISCAL YEAR F NOEl) JUNE 30, 2008

Date of issue

F

SCHEDULE OF BOND AN [ICIPA liON NOTES

GLNE RAE CAPITAL I LND

COF NTY OF MLRCFR

1 OWTN

Increased

Increased

______________ _______________

C

00 00 00

Balance June 30, 2008

C4

IOWNSHIPOF EWING

(5

001 NIYOI MLR(LR GLNERAL(APJ1AI lEND S( IILDI LL 01 GRE EN I

151

I

RE S

AL YLAR LNDLD

IL OANS PAYABLE 31

NL 30 2008

(clerence

BAt ANE 1

1

DIE RE

BAL

AN(

I'M 1

865517800

NI 30, 2007 itS Ml N

ISO PRIN( IPAI

10005100 (

8555 12 00

June 25th

October 20th

JI NL 30. 2008

nan Pnncrpal

Be I

rural Year

2009 2010

e they

25th

July 2Otr 8

9,322

9509

Januar 20tI 8

S

9415

5

96115

11 I

545 1(1

Apri 20th $

1336 13635 13909 14189

2(111

21)12

2013 2014 2115 2016 2017 2018 2019 2020 2021

12,9 4

March 5th S

12 122

$

0

12614

t2 40)

13,72

2741

301)

14,04

12,868 13,127

1299'

54,081

14329

I

391

13,258

55166

13

610

13524 13796

27

' 8

656

12

81,857

8

70 tRO I

2

07)

84

,"IO

140/3

28287

4500

14, 56

28,856

14)1

29436

3

1464 14939

15395

15,239

30,6 4

50

81,048

5

12 361

-

8

121(2

132 4 13500

13934 14214

818,831

lotal

Sept. 25th

178070

$

1/6301

311,028

8

555,12

59

249,425.27

'14536

12643000

apital lmprovemei ts

Mu

08(6 1.000.000 Of

250,C0000

Multi Purpose

06 55

ti

570,000.00

233 01203

Road Improverre its

Capital Imp ovenients

56 28

ii

Reapprpnati

Cap tal Improsers ins

C

Of 22

52

arious 1

825 00000

S

56947

Va ions Capital Imp ovc nenn

19

05 28

3.048 98

200M00

Vanous Capital mproserncnts

04 14

7

550M0C

us Capital Improsement 91

6202

81,308.6535

1250)00

173

1

95,58C 12

291.198

54

\.a

216,629

04-02

262,667 85

,427,300

S

Varo usC apital lnsproscincnts

30

Ft nded

)l-28

54.233

Orduian -e 4 ciount

Stabilization of Shabak nk (reck

In pros ement D 'is iption

99-10

o

Oid nincc

F OF

FISCAL

IIEDt

257,50 00

30,000 00

8267,50000

S

I

YC AR

5

S

F

63,634

63634

41

31

iso ibrances Cancelled

F-NULl) JUNF 30 2f 8

8

S

ml

C9

50,000.00

50000,00

I

C'apital

IMPROVFME NI a,f lIlC)RlZ\IIONS

Balance June 30. 200

SC

GINIRAI CAPIT\LItND

(DC NT'r 01 \IIRCTR

IOVvNSII

___________

C-2

950,00000

950.00000

Charges to uture I axattoi 5,

$

I

2008 Deferred

-

1

—

70,000 00

157,573

1.84336

9

C

721

3313

50,00000

12,50000

18.18891

78891

3,494.36

9208 76 3.048 98

777 99496

5,

unded

280,263 .3

I

C6

950,000 00

237,50000

C

5,1,187,50000

S

Unfunded

Balance June 302008

20595 I

170,53348

2

873095649

5

Paid or

_________________ ________

TOWNSHIP OF FWING

C7 COUN1Y OF MERGER

GENERAl CAPITAL FUND STATEMENT OF CHANGES IN FUND BALANCE STATUTORY BASIS FISCAL YEAR ENDED JUNE 30, 2008 Reference

BALANCE June 30, 2007

BALANCE

June30 2008

C

C,

$109,039 03

61

TOWNSHIP 01 EWING C-8

COUNTY OF MERCER

GENERAL CAPIFAL FUND SCHEDULL OF NJ LNVIRONMLNTA[ INFRASTRUCTURE TRI ST LOAN PAYABLE FISCAL YF AR ENDED JUNE 30, 2008

Reference BALANCE

JUNE 30, 2007

(

$3,u20,b7u

ASED BY PRINCIPAL PAYMENTS

uO

1)1 CR1

BALANCE

195,78100

JUNE 30, 2008

C

Principal Repayment Schedule Fund Loan Jiscal Year 2000

August 1st

1

February 1st

22,250

2010

83,855 85,547

2011

87,129

2012

88,467 92,882 93,958 94,947

18,840 16,925 14,836 12,600 10,397

99014

5

20113

2014 2015 2016 2017 2018 2019 2020 est $1

S

20,667

rust

I

nan

August 1st S

Total $

201 105

100,000 105,000 110,000

206,214 210,969 215,392

120,000

227718

7,960

125,000 130,000 140,000

231,618 235,344 246,974

99,741

5,436

145,000

250,177

103,547

2,741

155,000

261,288 264,014 274,076

104,014

160,000

104076

170,000

137,177

5

132,712

81,555,000

S

2,824,889 C

62

1OWNSHTP OF EWING

COUN1 Y OF MERCER

GLNERAI CAPITAL FUND STA1 EMENT OF CHANGES IN CAPITAL IMPROVEMENT FUND

STATUTORY BASIS

FISCAL YEAR ENDED JUNE 30, 2008 Reference

BALANCE June 30, 2007

C

S

Add: Budget Appropriation I

l2,500M0 50,00ftOO

'ess

improvement Authoriiation Down Payments

BALANCE June 30, 2008

C-o C

50,00€LOO

$

63

SUPPLEMENTARY INFORMATION

id Kenny

Roizer Baler

Ashley Hutchmson Maryann ZehI Paul Donini Robert Coulton Vvilliam Emey, Jr. W. Allen Lee CMX Engineering Theodore Forst Robert Wood Martin Posluszny

OTHER DEPARTMENTS:

Thomas Hespe

Title

Municipal Judge Negotiator

Superintendent of Sanitation

Prosccutor Acting Municipal Court Administrator Public Defender Police Construction Official, Assistant Zoning Officer, & Fire Official Health Officer Engineer Recreation Superintendent. Director Community Services

Tax Collector

Assessor

ASSESSMENT OF TAXES: Jeff Burd

COLLECTION OF rAXES:

Council President Council Vice President Council Person Council Person Council Person Business Administrator Municipal Clerk Attorney Chief FInancial Officer

Ma) or

Jack Ball Bert Sternmann Joseph Murphy Kathy Wollert I es Summiel Donald Cox David lhompson Stephen Elliott Michael Hartsough John Barrett

Name

JUNE 30, 2008

OFFICIALS IN OFFICE AND SURETY BONDS

TOWNSHIP OF EWING

2008 2009

2010 2008 2008 2010 2008 2010

50,000 50,000

December 31, 2008 December 31, 2008

50,000 50,000

50,000 50,000 50,000

50,000

500,000

50,000

1,000,000

50,000 50,000 50,000 50,000 50 000 50,000 50,000 50,000

1

Civil Service Civil Service December 31, 2008 Civil Service February 1. 2009 Civil Service

December 31, 2008 il Service December 31, 2008

December 31, 2008

June 30, 2010

December 1. December 31, December 31, December 31, December 31, December 31, Civil Service May 31, 2009 December 31, December 31,

Term Expires

SCHEDULF

'tOWNSHIP OF EWING SCHEDULE' 2

S(HI DULF OF TAX

RATE TAX LI VY AND TAX

COLLFCI IONS

2008

Rate Information 2008 Total

lax

2007

Rate

4.41

2006

4,34

$

4.26

S

Apportionment of Tax Rate Municipal County I

ocal School

Assessed_Valuation

0 86

0.88 0.94 2 59

(i

2 59

Net Valuation Taxable

2(07

2008

81828 I

ax Levies and Cash CoO cetions

Year 8Y2008

$

17%

843

$

201)6

1,816428,761

S

1,798,766,704

79%7776

( ash Collection 79884,533 5

FY 2007

77,528 760

77,442 586

1Y2006 1Y2005

72363,629

72012494

71,906,308

9985°c

FY 2004

67 187 597

66,975,368

99.68%

Delin.qVqpt Taxes and 'lax

eai

2008 FY 2007

I

Y

FY 2006 F

Y 2005

FY2004

'I

'1

s

of Collection 99 890o 99 85%

itle Liens

Amount of 'lax Tile Liens $

282 '75) 253,691 287,878 329 960 300227

Amount of Delinquent 5

Ta\es

52,226 76,123

Peieeniape otal_Delinqunt U4,979 S

'I

329 811

140,895

1

es

nullccted 042% 043% F

162 863

492,823

59% 0.68%

290,744

590971

088°c

0

he value of property acquired hy liquidation of tax title liens on the basis of the last such propertie' was as follnv s Year Amount 965 600 2008 8 2007 600 2006 600 2005 965,600 20u4 965,uuu

'1

0,73 0 93 2 60

89

valuation of

65

STATISTICAL SECTION

1OWNSHIP OF FWING Table

I

COt. NTY OF MERCER

RFAL ESTATE ASSESSMENT INFORMATION UNAt. DITED

TREND OF REAL ESTATF VALUATIONS P(.icentadt.

Net Assessed Valuation Taxable 2008 2007 2006 2005 2004 2003 2002

$

1,828,178,843 1,816,428,761 1,798,766 704 1,782,975,217 1,758,782,989 1,747,085,150 1,727 616,303

Equaliicd Valuation

Net

to Market Value

$3 162,487534

578100

2,870,584,515 2 620,213,524 2,599,089,217 2432 618,242

63.08° () 68 65% 68.60%

7230%

2 161,431 585

8925%

1,935,704,541

RLAL PROPER1 Y VALUATIONS (in thousands of dollars) Vacant & I aims 2008 2007 2006 2005 2004

$

16099 16,740 20,900 21,752 17,508 18,557

Residential $

1,306,717 1,293 637 1,268,422 1,259,468 1,238,186 1,228,679

Commercial $

414 832 414,022 416,137 404,333 411 333 402,189

Industrial

Apartments

$16,415

$

n 415

65,536 65,986

16M7

67219

17,769 19,927 19 579

68,869 60A7l

1

Pers, Property $

8,580 9,629 9,452 10,784 10,956 12,638

Total $

1,828,179 1,816 429

1798,767 758,781 1,747,083 1

66

TOWNSHIP OF EWING Table 2

(OFJNTYO[ MERCER SCHEDULE

OF

LARGES I TAXPAYERS

UNAUDITI ED As 2008 Assessed 3

axpaycr

Manufacturers 2 Pfizer, Inc. 3 Mountainview Officc Park 4 Educational lesting Sei vices 5 Levm Properties 6 Halston Builders 7 Rivers Edgc Apts 8 Herring Land Group LL( (ci) F wing 9 lnn of Anienca Ewing Lt 10 11 Lastgate Ilighgatc Apt 2 Ewing Properties C!O Hilton Realty 13 Eggerts Crossing Assoc. 14 Bell Atlantic/Verizon 15 Ludlow Properties 16 The Home Depot 17 Trenton C ountry Club 8 Phillips Assoc,

lnsui ance Pharmaceuticals Commercial Education Retail Apartment C omplex

CenlarFSB 20 lIon asote

Office

I

N

1

1

1

19

21

Brookfield Gaidens

22 RH

11,

LI C

Valuation

Business lype

5

18477900 17,578,950 14,463,700

12,656,000 10,201,800 9,573 300 9,000,000 8,945,200

Apartment Complex Office Park I

47,037,200

Iutel

a

Percent

'1

axable Valuation

2.57% 01% 0.96% 0 79% 1

069% 0.56% 0.52%

0.49% 0.49% AQO

Apartment C omplex

8 756 800

Apartment Complex

8,150,300

0

Office

7,881 000

0

6,700 000 15,407,143 6,250,000 6,160,000 6,115,800 5,854,500 4,52R,800 5,010 700

Apartment (omplex

Communications Commercial

Homc Depot Recreation

Commercial

Industrial

Apartnicnt

(

omplex

4 367,700

O 16cc 'Wam LhousL

coo $

237

of

Total Net Assessed

/0

45% 43% 0 37% 0.84% 0.34% 0.34% 0.33% 0.32%

025% 0.27% 0.24% 0 23% 12 99%

67

IOWNSIIIP

NIY 01

COf I PF R

C

API3 A AND BUDCJI

01 EWING

I

MERCFR

PLR( EN EAGLS FOR SI LE( FUNC lIONS

Government

Percent

$

129,114

2

$

2,299,231

$

2,174,427

436°o $5963

538% $6439

505% $6090

287 890

to lotal

(ost pet (apita Boards and Committees Percent to lotal Cost per Capita

2006

2007

2008

General

ILl) OPFRAI INC

104,750

104,372

059%

024°(

$8 06

$2 93

024% $292

64°o

1323°A

5,376,202 12 49%

(ostperCapita

$15923

$15845

$15056

Public Safety Percent to lotal Cost per Capita

10,151,398

Insurance Percent to Total

5,685,650 11

5,657 600

17

11103769 2579% $31097

2,887,381

2,983,920

675% $8086

$83 57

1,869,169

20 79°

23

$28430

$280

Public Works Percent tolotal Cost per C apita

2713 934 556%

Recreation, Health and Human Service Percent to Total Cost per C apita

2,227,951 4 56% $62 40

2,448,837

1,318,322

1,170,000 2 74%

I

1

and Bulk Purchases Percent to I otal Cost per ( apita

tilities

and Disposal

rash

$7601

2 70°

Pcrrent in lotal Co t Per C'apiti

575,750 323°A $44 13

434% $5235

5

$6858

$36 92 1

693%

1

2 80°/a

$3375

$32 77 1

575,000 3 68U $44 11

205,002

2

749,268 0

$77 00

Public & Private Piograms Offset by Revenues Percent to Total Cost pci Capita

2,915 444

1,855 474

597U $8165

434% ¶5196

$2212

Debt

3,740 lTh 60° $104 75

3,975,798

3739,099

5

$10472

309,727 03°°

30/ 518 072% $861

283,245

Perrcnt to total Cost per Capita Rescrs e for I ncollected Taxes Peicent to lotal C ost pci C apita

6

1

9 $1

8 1

10478 237 24 50°/

69%

066 $793

$293 45

610,351 24 79° $298 83

48 828,735

42,763,701

43,048,661

16,493 021

12,956 031

12534756

Other and Statutory Perr ent to I otal Cost per C apita

15

Total Annual I'xpcnditures

local Taxes Population I ast ( ensus

773 178

789,83

3230% $44174

35 707

35

70

10

35,707

68

Table 4

25,122,348

27,031,424 27,898,036 26,839,571

2,839,590,632

2,620,213,524 2.355,323,433 2,146,719,432

35,707

35,707

35,707

35,707

2006

2005

2004

23,426,516

2007

S

3,162,487,534

35,707

2008

S

Population

Year

Debt

Ai erage Equalized Valuation

03°o

757 03

18,449,000

751.66

1.25°c

0 86%

516.68

455.76

16,274,000

781.30

0.69°c

o45.78 1

23,059,000

578 01 0 73°o

20,639,000 0.88°c

51220 0.58% 18,289,000

703.57

5

0.74%

656.08

$

Bonded Debt

Debt per Capita

Net Bonded Debt per Capita

Ratio of Net Bonded Debt to Equalized Valuation

Ratio of Gross Bonded Debt to Equalized Valuation

LAST FIVE FISCAL YEARS

RATIO OF BONDED DEBT, BOND ANTICIPATION NOTES, AND LOANS TO EQUALIZED VALUE AND DEBT PER CAPITA

COUNTY OF MERCER

IOWNSHIP OF EWING

FINDINGS AND RECOMMENDATIONS

TOWNSHIP OF EWING SCHEDULE OF FINDINGS AND RECOMMENDATIONS

FISCAl YEAR JUNE 30, 2008

The following findings and recommendations resolved from the June 30, 2007 audit, are

as

follows:

During the audit, we noted the follow ing exceptions to the purchasing requirements shown above'

•

For one vendor with purchases during the year in excess of the bid threshold, there was no documentation that a bid was solicited

Current fund appropriation over-expenditures totaled Fin #2007-03: The fiscal year 2008 budget does not include to Fwing Lawrence Sewerage Authority

a

$1

22,939,87.

full appropriation fur the appropriate amounts of obligations

We t ecognize that the Township's finance department had pci sonnel changes during the course of the year 2007. However thci e were significant delays and difficulties in closing the financial records at year end,

Dog licenses are distributed out of sequcnce. The total licenses issued during the year do not equal the replacement licenses plus the amount of paid licenses These numbers are not reconciled to the monthly reports. There was one license issued with no fee that was not for a service dog and was not indicated as a replacement tag. Also, pre-nurnbcred receipts are not being used to record the collection of license fees paid, and employees have the ability to edit the amounts collected in thc computer system.

In Construction Office, monies received are not being deposited

ithm 48 hours,

as is

required by statute,

Monies received by the health department are not being deposited within 48 hours, as is required by statute, IU

A majority of the resolutions in the minutes were missing resolution numbers,

7()

TOWNSHIP OF EWING

SCHEDULE OF FINDINGS AND RECOMMENDATIONS

FISCAL YEAR JUNE 30, 2008 Findings and recommendations from June 30, 2007 are still applicable

Firidinu The Township does not comply with Governmental Fixed Assets"

as

Accounting Directive

"Accounting for

The Municipal Court's cash disbursements are eviewed and approved bythe court administrator, who also prepares bank reconciliatmons Also, tickets eligible for destruction were pulled hut not disposed of as required.

71

TOWNSHIP OF EWING COUNTY OF MERCER, NEW JERSEY

FINDINGS AND RECOMMENDATIONS SECTION JUNE 30, 2008

Contracts

reeinen

Re uired to be Advertised fpr N.J.S. 40A:l 1-4

N.J S. 40A:ll -4 states, "Every contract awarded by the contracting agent for the provision oi performance of any goods or services, the cost of which in the aggregate exceeds the bid threshold shall he awarded only by resolution of the governing body of the contracting unit to the Ion est responsible bidder after public advertising for bids and bidding therefore except as is provided othern in this act of specifically by any

other Ian 11 -3a states, in part, "When the cost or price of any contract an arded by the contracting agent N.J. S. in the aggregate does not exceed in a contract year the total sum of $21 ,0U(), the contract may be awarded by a purchasing agent n hen authorized by ordinance or resolution, as appropriate to the contracting unit, of the governing body of the contracting unit without public advertising for bids, except that the governing body of any contracting unit may adopt an ordinance or resolution to set a loner threshold for the receipt of public bids or the solicitation of competitive quotations."

Subsection c, of N.J.S. 40A. 11-3 directs the Governor, in consultation with the Department of the lreasury, to adjust the threshold amounts every fifth year after enactment of P.L. 1999 c 440.

Public Bidding Compliance The minutes indicate that bids were requested by public advertisement for the following items: A/C Units Repairs/Upgrade Laserfiche Document Imaging Electrical Upgrades Mt. View Road Improvements Carlton Avenue Road Improvements Bicycle Safe Grates Inlet Curb Piece Covers Fire Truck Chair Lift Roadway Inrprovenicnt Project Law Enforcement Vehicles o

•

•

ADA lmprovements Network Support IT Services

72

TOWNSHIP OF EWING COUNTY OF MFRCER, NEW JERSEY FINDINGS AND RECOMMENDATIONS SECTION (CONTINUED) JUNE 30, 2008

I he minutes indicate that resolutions were adopted and advertised authoriiing the awarding of contracts oi agreements for "Professional Services" per NLS 40A. I 1-5. Insofar as the system of records did not provide for an accumulation of payments for categories for the performance of any work or the furnishing or hiring of any materials or supplies, the results of such an accumulation could not reasonably be ascertained Disbursements were iewed, however, to determine whether any obvious violations existed, as indicated in the comments and recommendations current year Any interpretation as to possible violations of province of the municipal solicitor.

40A:ll-4 or NJ

5:30-14 would be in the

Additional Information Li ens

The last acceleiated tax sale was held on June 24, 2008, and was complete.

Criteria New Jersey 1 echnical Directivc #85-2 requircs a detailed Fixed Asset Account Group ledger he maintained and updated annually.

Condition A detailed Fixed Asset Account Group ledger is not being maintained as required under technical directive

#85-2. Cause

The Fownship has not implemented procedures to track fixed asset additions and deletions on an ongoing basis

Effect Fixed Asset Account Group balance is not supported by a detailed ledger.

73

TOWNSHIP OF EWING COUNTY OF MERCER, NEW JERSEY FINDINGS AND RECOMMENDATIONS SECTION (CONTINUED)

JUNE 30, 2008

Recommendation We recommend that the Township implement procedures to track additions and deletions of Fixed Assets First, as opposed to informal Excel files, we suggest that the Finance Department explore ways to either integrate the Fixed Asset Account Group into its general ledger system or develop a separate subledger. Second, the Current Fund general ledger system should be modified to flag expenditures that should ultimately be reflected in the fixed Assets Account Group.

Criteria

New Jersey Local Finance Board N,J,A,C 5'30-5,3 requires a chief financial officcr be responsible for determining the availability of sufficient funds for all contracts and amendments thereto, Condition We were unable to examine a certificate of availability of funds for one of the bid contracts awarded under Local Public Contract Laws.

Cause We were not provided with one certificate of availability of funds document for audit.

Effect The certificate of availability of funds requirement could not be determined in this one instance,

Recommendation We recommend that the I ownship maintain copies of all certificate of availability of fund documents to 5:30-5,3. comply with the requirement stated by

74

TOWNSHiP OF EWING COUNTY OF MERCER, NEW JERSEY

FINDINGS AND RECOMMENDATIONS SECTION (CONTINUED) JUNE 30, 2008

Ciiteria The court should have an individual independent from both the cash receipt and cash disbursement functions to prepare the bank reconciliation,

Condition Bank reconcihations are prepared by the same individual who is responsible for review and approval of cash disbursements Cause No policy and procedure manual in place regarding segregation of duties,

Effect Inadequate segregation of duties in preparation of bank reconciliations and in review and approval of cash disbursements

Recommendation We i ecommend that an individual who is independent from both the cash receipt and cash disbursement functions should review the bank ieconcihations.

View of

ble Officials and Plarmed Corrective_Action

The responsible officials agree with the findings and will address the matter as part of their corrective action plan.

75