090310 Meeting Notes

John L. McClellan High School 20th Year Class Reunion Committee Meeting Tuesday- March 10, 2009 7pm-Jason’s Deli Meeting Notes *Items listed in blue are follow up items and have been dealt with already

Attendees: Ophelia Allen Morgan Sandra LaRue Honeysuckle Donetta Davidson-Priest Karla Stalnaker Shoemaker Becky Fortson Wadley Lori Brauer Miller Kimara Randolph 1. Update on Reunion Fees Payment options/Bank Account/Tax Id# a. Tax ID set up b. Bank Account set up. c. PayPal set up 2. Becky’s preferred sites that will take the money for our event online…they will both post to a bank account: a. http://www.eventsbot.com/Video-tour (USE THIS ONE) b. http://www.regonline.com/ ( I have one posted here for a church event that’s free… http://global_tea.eventsbot.com/ ) This one is not my favorite because there’s very little you can do with the graphics & all.

3. Committee member updates 4. Sponsorship Update a. Ophelia to take responsibility. b. Becky to follow up with potential sponsors. 5. Publicizing Reunion a. Kimara to contact Comcast, Becky to confirm b. Kimara call newspaper & post ads c. Becky emailed school d. Lori still making contacts

6. Misc. Issues a. Menu items b. Crowne Plaza issues c. Souvenirs/Other Print Stuff i. T-Shirts (Kimara & Becky) ii. Banner (Sandra) iii. Pens (Ophelia) d. Find Volunteer for Memory Book i. Kellaneese Porter Parker e. Find Volunteer for Video/Slideshow i. Tammy Thomas Garnes f. Memorabilia Table i. Karla *will scan and/or print any photos people post to sites or email to her. ii. Lori iii. Et. Al. 7. Follow-up & Action steps a. Post link to sell tickets (Becky) b. Send out sponsorship letters (Ophelia) c. Contact CP Hotel (Kimara) i. Meeting had to be rescheduled, but Kimara had phone conf. with Emily Brown, catering manager instead. ii. The direct bill application was not approved, due to no credit history at the Crowne Hotel, and no activity history of new checking account. Crowne Plaza will allow us to pay the $1,200 deposit in installments. Previous direct bill was with the Holiday Inn- 10 years ago, and the Crowne has no record of that information d. Send out Reunion letters to classmates not online (Lori) e. Contact underclassmen for registration table workers (Lori) f. Call DJ’s confirm price & availability (Kimara)

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i. DJ Bill Reemo confirmed-Protech Mobile DJ Service- $ 450.00 for 4 hrs to include light show and Karaoke. ii. No deposit needed- payment on night of event Next meeting date: Tuesday- April 14th- 7pm, Jason’s Deli in Little Rock. o Follow up o Discuss: Saturday night Order of events and begin planning Program  Kimara to give welcome  Ophelia will give acknowledgements of committee members & marriages lasting 5, 10, 15+ years o Finishing Touches o Next Meeting date, and suggest dates to follow through to Reunion.