Work Breakdown Structure

K R N O W DOW E K R A U E T R C B U R ST 1

What is a Work Breakdown Structure (WBS)? • WBS is a hierarchical listing of the subcomponents of a project. • The WBS is an essential tool in the project planning process • The WBS is a logical hierarchy that organizes and breaks down the work that needs to be accomplished on a project

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WBS Definition A deliverable-oriented grouping of project elements that organizes and defines the total scope of the project work. Work not in the WBS is not in scope of the project. Each descending level represents an increasingly detailed description of the project elements. Often used to develop or confirm a common understanding of project scope. 3

Importance of WBS •It defines and breaks down the work on a project into manageable chunks, often called work packages •It tells us what activities or tasks have to be done in order to complete the project •It serves as the foundation for the development of schedules, budgets, and resource requirements •It serves as a useful tool for identification of activities and assignment of responsibilities 4

WBS Role It is the basis for  Estimating  Budgeting  Pricing  Controlling

Costs  Assigning Responsibility  Scheduling  Allocating Resources  Reporting, Monitoring, and Controlling 5

Basic guidelines • Work described in a higher level must be the sum of all the work in the next lower level

• Definitions of work should be usable as communications tools so results can be compared with expectations for the work when the project is implemented

• Work that will be performed by different people should be clearly differentiated

• WBS should define measurable deliverables for each work component of the project

• WBS should be flexible enough to allow for changes 6

The most common Work Breakdown Structure is the six-level indented structure shown in the figure below. Level Managerial Levels

1 2 3

Technical Levels

4 5 6

Description Total Program Project Task Subtask Work Package Level of Effort 7

What does a WBS look like?

am ple-W BS/H ow ? HierarchyEx Diagram Format

Manage Plan Execute Control Close • •

Rqmts

Design

Build

Deliver

List Format

Construct Assess Engineer Install Test Determine Specify Train Validate • Analyze • Integrate Propose • • • • • • • • • 1. Write First draft of policy. 2. Review with team/manager. 3. Make changes as needed. 4. File notice w/Secretary of the State (SOS) 45 days before effective date. 5. Formally review policy analysts and advocates. 6. Make changes as needed. 7. Update program manuals and forms to reflect changes. 8. Submitted to the SOS by 5:00pm the day before it is to be effective.

Table of Contents Format

Project

1 MANAGEMENT 1.1 Initiate 1.2 Plan 1.3 Execute 1.4 Control 1.5 Close 2 REQUIREMENTS 2.1 Assess 2.2 Determine 2.3 Analyze 2.4 Propose 2.5 ….. 3 DESIGN 3.1 Engineer 3.2 Specify 3.3 …. 3.4 ….. 4 BUILD 4.1 Construct 4.2 Test 4.3 Validate 4.4 Integrate 5 DELIVER 5.1 Install 5.2 Train 5.3 ….. 5.4 …..

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Benefits of the WBS

Estimates

Risk and Contingency Plans Schedule

WBS Risk Control

Project Control

Change Control

Activity List Communication Control

Project Plan

Progress Reports

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THANK YOU…..!!

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