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August 20, 2007 Director, Flame, Karachi Subject: Approval for reimbursement of expenses as well as advance for expenses Respected Sir, Mr. Fahim Raza has incurred an expense of Rs. 4,358.00 in respect of fuel for Cuore (ANR-672) and needs to be reimbursed for the same. Also he needs to given Rs. 2,000.00 as an advance for the fuel charges. Please approve the above payment to be made to him.
Thanking You
________________ Yawar Khayyam Assistant Accountant
_______________ Fahim Raza Manager
August 20, 2007 Director, Flame, Karachi Subject: Approval for MHU Silencer Repair Respected Sir, MHU Van’s silencer needs to be replaced. Please provide approval for the amount as per quotation attached.
Thanking You
________________ Yawar Khayyam Assistant Accountant
_______________ Hazrat Shah Driver
August 23, 2007 Director, Flame, Karachi Subject: Approval for reimbursement of expense Respected Sir, Mr. Fahim Raza has incurred an expense of Rs. 1,350.00 in respect of repair and maintenance of quarter glass for Cuore ANR-627 and needs to be reimbursed for the same. Please approve the above payment to be made to him.
Thanking You
________________ Yawar Khayyam Assistant Accountant
_______________ Fahim Raza Manager
August 20, 2007 Director, Flame, Karachi Subject: Approval for reimbursement of expenses as well as advance for expenses Respected Sir, Mr. Fahim Raza has incurred an expense of Rs. 4,358.00 in respect of fuel for Cuore (ANR-672) and needs to be reimbursed for the same. Also he needs to given Rs. 2,000.00 as an advance for the fuel charges. Please approve the above payment to be made to him.
Thanking You
________________ Yawar Khayyam Assistant Accountant
_______________ Fahim Raza Manager
August 20, 2007 Director, Flame, Karachi Subject: Approval for MHU Silencer Repair Respected Sir, MHU Van’s silencer needs to be replaced. Please provide approval for the amount as per quotation attached.
Thanking You
________________ Yawar Khayyam Assistant Accountant
_______________ Hazrat Shah Driver
December 7, 2007 Director, Flame, Karachi Subject: Approval for advance for expense Respected Sir, Mr. Fahim Raza has requested an advance for the following expenses: Engine Oil: Oil Filter: Oil Filter: Polish:
Rs. 700 Rs. 210 Rs. 240 Rs. 250
Total:
Rs. 1,500
Please approve the above expenditure.
Thanking You
________________ Yawar Khayyam Assistant Accountant
_______________ Fahim Raza Manager
January 16, 2008 Chairman, Flame, Karachi Subject: Approval for advance for expense Respected Sir, Following is the detail of the expense for which an advance is required. Samsung Printer Toner to be refilled: USB 2 G.B. to be purchased
Please approve the above expenditure.
Thanking You
Rs. 500 Rs. 1,500 Rs. 2,000
_______________ Zohaib khan Incharge I. T.
__________________ Chairman’s Signature
January 17, 2008 Chairman, Flame, Karachi Subject: Approval for advance for expense Respected Sir, Following is the detail of the expense for which an advance is required. 50 Nos. CDRs at an estimated rate of Rs. 16 each Total estimated Cost …………………………………………. Rs. 800
Please approve the above expenditure.
Thanking You
_______________ Zohaib khan Incharge I. T.
_______________________ Member Executive Commitee
_______________________ Chairman
January 22, 2008 Chairman, Flame, Karachi Subject: Approval for advance for expense Respected Sir, Following is the detail of the expense for which an advance is required. 50 Nos. CDRs at an estimated cost of Rs. 16 each. Total estimated cost …………………………………………. Rs. 800
Please approve the above expenditure.
Thanking You
_______________ Zohaib Khan Computer Assistant
_______________________ Member Executive Commitee
_______________________ Chairman
February 13, 2008 To:
The Accounts Department
From: Chairman
The frequent disruption of electricity these days is causing great loss of time on account of deletion of typed material as well as damage to computers and other sensitive equipment. Therefore we need to urgently buy a new UPS to be attached to mine and Mr. Abu Khalid’s computer. Please find out urgently the price of a new UPS including the setup and all relevant charges and submit.
___________ Chairman
January 29, 2008 Member Executive Committee, Flame, Karachi Subject: Approval for advance for expense Respected Sir, It has been observed the use of printers has increased lately. Their cartridges and toners are emptied at a faster rate than they were before. Often is the case when the cartridges and toners are dried up and some very important documents are printed and dispatched late due to time wasted for the refilling of the cartridges. Therefore, it is necessary to have the cartridges and toners in spare as well. Following is the detail of the expense for which an advance is required. For HP Officejet 5510 all-in-one Printer (at Mr. Aurangzeb’s desk) 1. Color Cartridge #56 2. Black Cartridge #57
………………………………. ……………………………….
Rs. 1,700 Rs. 1,200
For HP Laserjet 1020 Printer (at Mr. Zohaib’s desk) 3. Black Ink Toner
……………………………….
Total estimated cost (for 2 Cartidges and 1 Toner) ………… **
Rs. 2,500 Rs. 5,000
** a discount of Rs. 400 is expected on the purchase of all three items Please approve the above expenditure.
Thanking You
_______________
_______________________
Zohaib Khan Computer Assistant
Member Executive Committee
January 29, 2008 Member Executive Committee, Flame, Karachi Subject: Approval for advance for expense Respected Sir, The Chairman has instructed me to purchase him a copy of ‘Lost History,” by Michael H. Morgan since he has gifted his copy to the Chief Minister of Sindh. The estimated cost of the book is Rs. 1,600 (Rupees Sixteen Hundred Only).
Please approve the above expenditure.
Thanking You
_______________ Yawar Khayyam Assistant Accountant
_______________________ Member Executive Committee
February 6th, 2008 Member Executive Committee, Flame, Karachi Subject: Approval expense incurred Respected Sir, Mr. Nadir brought in two cleaning boys to help him clean the office properly on Tuesday, 5.02.2008 (which was a gazetted holiday. All three of them worked from 11 a.m. to 6 p.m. cleaning the floors, under the tables, tube-lights, complete kitchen and bathroom. They would like a compensation of Rs. 500 for their effort. Please approve the above expenditure.
Thanking You
_______________ Yawar Khayyam Assistant Accountant
_______________________ Member Executive Committee
February 8th, 2008 Member Executive Committee, Flame, Karachi Subject: Approval for advance for expense Respected Sir, Due to frequent power beak-downs and fluctuations in power supply, the small net-work switch is burnt and out of order. Therefore, internet connection to the Manager’s room is temporarily disconnected. The new network switch costs around Rs. 900 as per quotation acquired on telephone. Please approve the above expenditure.
Thanking You
_______________ Yawar Khayyam Assistant Accountant
___________ Zohaib Khan I. T. Incharge
_______________________ Member Executive Committee
February 13, 2008 Member Executive Committee Flame, Karachi Subject: Approval for advance for expense Respected Sir, The Hard Disk of my Computer is not working any more. It has been checked by our I. T. InCharge. I am unable to continue my regular work due to this problem. Following are the rates for hard disks obtained over the telephone from our regular vendor: 10 GB Hard Drive (existing type)
…………………………………
Rs. 1,600
20 GB Hard Drive (Recommended due to increased requirement of space) ………………
Rs. 1,900
40 GB Hard Drive ………………………………………..……………
Rs. 2,200
Please approve the above expenditure. Thanking You
_______________ Zohaib Khan Computer Assistant
_____________ Yawar Khayyam Assistant Accountant
_______________________ Member Executive Commitee
February 12, 2008 Member Executive Committee Flame, Karachi Subject: Approval for advance for expense Respected Sir, A computer monitor is to be arranged for Mr. Sikandar (Manager). CPU is provided by the Chairman’s daughter as a donation. Estimated Price for: 15” Monitor (Used) ………………………………………………………. Rs. 2,200
Please approve the above expenditure.
Thanking You
_______________ Zohaib Khan Computer Assistant
_______________________ Member Executive Commitee
February 14, 2008 Member Executive Committee Flame, Karachi Subject: Approval for purchasing of a bicycle for Mr. Nadir (Peon) Respected Sir, Mr. Nadir needs a bicycle for carrying out external office errands as: 1. 2. 3. 4.
making photocopies bringing office supplies going to Chairman’s residence for office work in the absence of office drivers other miscellaneous work
This will not only help out Mr. Nadir but also will save precious time during the office hours.
Please approve the above expenditure.
Thanking You
_______________ Mr. Nadir Peon
_______________________ Member Executive Commitee
February 14, 2008 Member Executive Committee Flame, Karachi Subject: Approval for advance for expense Respected Sir, In order to organize the wiring behind Mr. Zohaib’s and Mr. KhushBash Alam’s desk, some material needs to be purchased such as: 1. Channel Patti 10 feet @ Rs. 1,000 2. Other material as and when the need arises
Please approve the above expenditure.
Thanking You
_______________ Mr. Nadir Peon
_______________________ Member Executive Commitee
February 22, 2008 Member Executive Committee Flame, Karachi Subject: Approval for advance for expense Respected Sir, We need a cordless phone set and a regular phone set for the following positions in the office: 1. Cordless Phone for Mr. Zohaib (I. T. Incharge) 2. Regular Phone Set for Mr. Sikandar (Manager) During our survey, we found some sets with different prices as per quotations attached. Our personal recommendations are as follows: 1. Regular Phone Set
GAOXINQI – HCD 399
Rs. 550 (6 Months Warranty)
2. Cordless Phone Set
Panasonic – 2428 (Range: 1000 Yards)
Rs. 2,600 (No Warranty)
Total
Rs. 3,150
Please approve the above expenditure. Thanking You
_______________ Yawar Khayyam Assistant Accountant
_______________ Zohaib Khan I. T. Incharge
_______________________ Member Executive Commitee
Thanking You
________________ Yawar Khayyam Assistant Accountant
_______________ Fahim Raza Manager
August 20, 2007 Director, Flame, Karachi Subject: Approval for MHU Silencer Repair Respected Sir, MHU Van’s silencer needs to be replaced. Please provide approval for the amount as per quotation attached.
Thanking You
________________ Yawar Khayyam Assistant Accountant
_______________ Hazrat Shah Driver
August 23, 2007 Director, Flame, Karachi Subject: Approval for reimbursement of expense Respected Sir, Mr. Fahim Raza has incurred an expense of Rs. 1,350.00 in respect of repair and maintenance of quarter glass for Cuore ANR-627 and needs to be reimbursed for the same. Please approve the above payment to be made to him.
Thanking You
________________ Yawar Khayyam Assistant Accountant
_______________ Fahim Raza Manager
August 20, 2007 Director, Flame, Karachi Subject: Approval for reimbursement of expenses as well as advance for expenses Respected Sir, Mr. Fahim Raza has incurred an expense of Rs. 4,358.00 in respect of fuel for Cuore (ANR-672) and needs to be reimbursed for the same. Also he needs to given Rs. 2,000.00 as an advance for the fuel charges. Please approve the above payment to be made to him.
Thanking You
________________ Yawar Khayyam Assistant Accountant
_______________ Fahim Raza Manager
August 20, 2007 Director, Flame, Karachi Subject: Approval for MHU Silencer Repair Respected Sir, MHU Van’s silencer needs to be replaced. Please provide approval for the amount as per quotation attached.
Thanking You
________________ Yawar Khayyam Assistant Accountant
_______________ Hazrat Shah Driver
December 7, 2007 Director, Flame, Karachi Subject: Approval for advance for expense Respected Sir, Mr. Fahim Raza has requested an advance for the following expenses: Engine Oil: Oil Filter: Oil Filter: Polish:
Rs. 700 Rs. 210 Rs. 240 Rs. 250
Total:
Rs. 1,500
Please approve the above expenditure.
Thanking You
________________ Yawar Khayyam Assistant Accountant
_______________ Fahim Raza Manager
January 16, 2008 Chairman, Flame, Karachi Subject: Approval for advance for expense Respected Sir, Following is the detail of the expense for which an advance is required. Samsung Printer Toner to be refilled: USB 2 G.B. to be purchased
Please approve the above expenditure.
Thanking You
Rs. 500 Rs. 1,500 Rs. 2,000
_______________ Zohaib khan Incharge I. T.
__________________ Chairman’s Signature
January 17, 2008 Chairman, Flame, Karachi Subject: Approval for advance for expense Respected Sir, Following is the detail of the expense for which an advance is required. 50 Nos. CDRs at an estimated rate of Rs. 16 each Total estimated Cost …………………………………………. Rs. 800
Please approve the above expenditure.
Thanking You
_______________ Zohaib khan Incharge I. T.
_______________________ Member Executive Commitee
_______________________ Chairman
January 22, 2008 Chairman, Flame, Karachi Subject: Approval for advance for expense Respected Sir, Following is the detail of the expense for which an advance is required. 50 Nos. CDRs at an estimated cost of Rs. 16 each. Total estimated cost …………………………………………. Rs. 800
Please approve the above expenditure.
Thanking You
_______________ Zohaib Khan Computer Assistant
_______________________ Member Executive Commitee
_______________________ Chairman
February 13, 2008 To:
The Accounts Department
From: Chairman
The frequent disruption of electricity these days is causing great loss of time on account of deletion of typed material as well as damage to computers and other sensitive equipment. Therefore we need to urgently buy a new UPS to be attached to mine and Mr. Abu Khalid’s computer. Please find out urgently the price of a new UPS including the setup and all relevant charges and submit.
___________ Chairman
January 29, 2008 Member Executive Committee, Flame, Karachi Subject: Approval for advance for expense Respected Sir, It has been observed the use of printers has increased lately. Their cartridges and toners are emptied at a faster rate than they were before. Often is the case when the cartridges and toners are dried up and some very important documents are printed and dispatched late due to time wasted for the refilling of the cartridges. Therefore, it is necessary to have the cartridges and toners in spare as well. Following is the detail of the expense for which an advance is required. For HP Officejet 5510 all-in-one Printer (at Mr. Aurangzeb’s desk) 1. Color Cartridge #56 2. Black Cartridge #57
………………………………. ……………………………….
Rs. 1,700 Rs. 1,200
For HP Laserjet 1020 Printer (at Mr. Zohaib’s desk) 3. Black Ink Toner
……………………………….
Total estimated cost (for 2 Cartidges and 1 Toner) ………… **
Rs. 2,500 Rs. 5,000
** a discount of Rs. 400 is expected on the purchase of all three items Please approve the above expenditure.
Thanking You
_______________
_______________________
Zohaib Khan Computer Assistant
Member Executive Committee
January 29, 2008 Member Executive Committee, Flame, Karachi Subject: Approval for advance for expense Respected Sir, The Chairman has instructed me to purchase him a copy of ‘Lost History,” by Michael H. Morgan since he has gifted his copy to the Chief Minister of Sindh. The estimated cost of the book is Rs. 1,600 (Rupees Sixteen Hundred Only).
Please approve the above expenditure.
Thanking You
_______________ Yawar Khayyam Assistant Accountant
_______________________ Member Executive Committee
February 6th, 2008 Member Executive Committee, Flame, Karachi Subject: Approval expense incurred Respected Sir, Mr. Nadir brought in two cleaning boys to help him clean the office properly on Tuesday, 5.02.2008 (which was a gazetted holiday. All three of them worked from 11 a.m. to 6 p.m. cleaning the floors, under the tables, tube-lights, complete kitchen and bathroom. They would like a compensation of Rs. 500 for their effort. Please approve the above expenditure.
Thanking You
_______________ Yawar Khayyam Assistant Accountant
_______________________ Member Executive Committee
February 8th, 2008 Member Executive Committee, Flame, Karachi Subject: Approval for advance for expense Respected Sir, Due to frequent power beak-downs and fluctuations in power supply, the small net-work switch is burnt and out of order. Therefore, internet connection to the Manager’s room is temporarily disconnected. The new network switch costs around Rs. 900 as per quotation acquired on telephone. Please approve the above expenditure.
Thanking You
_______________ Yawar Khayyam Assistant Accountant
___________ Zohaib Khan I. T. Incharge
_______________________ Member Executive Committee
February 13, 2008 Member Executive Committee Flame, Karachi Subject: Approval for advance for expense Respected Sir, The Hard Disk of my Computer is not working any more. It has been checked by our I. T. InCharge. I am unable to continue my regular work due to this problem. Following are the rates for hard disks obtained over the telephone from our regular vendor: 10 GB Hard Drive (existing type)
…………………………………
Rs. 1,600
20 GB Hard Drive (Recommended due to increased requirement of space) ………………
Rs. 1,900
40 GB Hard Drive ………………………………………..……………
Rs. 2,200
Please approve the above expenditure. Thanking You
_______________ Zohaib Khan Computer Assistant
_____________ Yawar Khayyam Assistant Accountant
_______________________ Member Executive Commitee
February 12, 2008 Member Executive Committee Flame, Karachi Subject: Approval for advance for expense Respected Sir, A computer monitor is to be arranged for Mr. Sikandar (Manager). CPU is provided by the Chairman’s daughter as a donation. Estimated Price for: 15” Monitor (Used) ………………………………………………………. Rs. 2,200
Please approve the above expenditure.
Thanking You
_______________ Zohaib Khan Computer Assistant
_______________________ Member Executive Commitee
February 14, 2008 Member Executive Committee Flame, Karachi Subject: Approval for purchasing of a bicycle for Mr. Nadir (Peon) Respected Sir, Mr. Nadir needs a bicycle for carrying out external office errands as: 1. 2. 3. 4.
making photocopies bringing office supplies going to Chairman’s residence for office work in the absence of office drivers other miscellaneous work
This will not only help out Mr. Nadir but also will save precious time during the office hours.
Please approve the above expenditure.
Thanking You
_______________ Mr. Nadir Peon
_______________________ Member Executive Commitee
February 14, 2008 Member Executive Committee Flame, Karachi Subject: Approval for advance for expense Respected Sir, In order to organize the wiring behind Mr. Zohaib’s and Mr. KhushBash Alam’s desk, some material needs to be purchased such as: 1. Channel Patti 10 feet @ Rs. 1,000 2. Other material as and when the need arises
Please approve the above expenditure.
Thanking You
_______________ Mr. Nadir Peon
_______________________ Member Executive Commitee
February 22, 2008 Member Executive Committee Flame, Karachi Subject: Approval for advance for expense Respected Sir, We need a cordless phone set and a regular phone set for the following positions in the office: 1. Cordless Phone for Mr. Zohaib (I. T. Incharge) 2. Regular Phone Set for Mr. Sikandar (Manager) During our survey, we found some sets with different prices as per quotations attached. Our personal recommendations are as follows: 1. Regular Phone Set
GAOXINQI – HCD 399
Rs. 550 (6 Months Warranty)
2. Cordless Phone Set
Panasonic – 2428 (Range: 1000 Yards)
Rs. 2,600 (No Warranty)
Total
Rs. 3,150
Please approve the above expenditure. Thanking You
_______________ Yawar Khayyam Assistant Accountant
_______________ Zohaib Khan I. T. Incharge
_______________________ Member Executive Commitee
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